Can You Send a Fax From Outlook?

Do you need to send a fax but don’t have access to a fax machine? If you use Microsoft Outlook, you may be surprised to learn that you can send a fax without ever leaving your office. In this guide, you’ll learn just how easy it is to use Outlook to send a fax. From selecting a fax service to setting up the document, you’ll be sending faxes in no time.

Can You Send a Fax From Microsoft Outlook?

Sending a fax from Microsoft Outlook is a convenient way to quickly send important documents. With the right resources, you can attach a file to an email and send it to a fax machine. This means you can send a fax from anywhere, as long as you have a connection to the internet.

The first step to sending a fax from Microsoft Outlook is to find an online faxing service. There are a number of services available, and they vary in terms of features, pricing, and ease of use. Most services will provide you with an email address and a toll-free number for sending and receiving faxes.

Once you have selected a service, you can use it to send a fax from Outlook. All you need to do is attach the document you want to fax and enter the fax number in the “To” field. The online fax provider will take care of the rest, sending the document to the fax machine.

Using an Email-to-Fax Gateway

An email-to-fax gateway is an online service that allows you to send faxes from Outlook without the need for a third-party service. This type of gateway is typically provided by your Internet Service Provider (ISP).

To send a fax from Outlook using an email-to-fax gateway, you will need to enter the fax number in the “To” field and attach the document you want to send. The email-to-fax gateway will then convert the email into a fax and send it to the fax machine.

Using a Third-Party Faxing Service

If your ISP does not provide an email-to-fax gateway, you can use a third-party faxing service. These services typically provide an email address and a toll-free number for sending and receiving faxes.

To send a fax from Outlook using a third-party faxing service, you will need to enter the fax number in the “To” field and attach the document you want to send. The third-party faxing service will then convert the email into a fax and send it to the fax machine.

Using Outlook to Receive a Fax

In addition to being able to send a fax from Outlook, you can also use Outlook to receive a fax. This is a convenient way to receive faxes without having to use a dedicated fax machine.

To receive a fax in Outlook, you will need to sign up for a faxing service that provides an email address and a toll-free number to receive faxes. Once you have signed up for the service, you can enter the fax number in the “To” field and the fax will be sent to your Outlook inbox.

Viewing a Fax in Outlook

Once you have received a fax in Outlook, you can view the fax by opening the attachment. The attachment will usually be in the form of a PDF or TIFF file. Once you have opened the file, you can view the fax as you would any other document.

Printing a Fax in Outlook

If you need to print a fax that you have received in Outlook, you can do so by opening the attachment and printing it as you would any other document. Some faxing services also provide an option to print the fax directly from Outlook.

Conclusion

Sending and receiving faxes through Microsoft Outlook is a convenient way to quickly send and receive important documents. With the right resources, you can send a fax from Outlook and view and print any faxes you receive.

Frequently Asked Questions

What is Outlook?

Outlook is a personal information manager from Microsoft that is most commonly used as an email application. It is included in the Microsoft Office suite and can be used to manage contacts, tasks, appointments, and notes. It also has features such as a calendar, task manager, contact manager, and web browsing. It is available both as a web-based application and as a desktop application.

Can You Send a Fax From Outlook?

Yes, you can send a fax from Outlook. This can be done by using an online fax service, such as eFax, which allows you to send a document as an email attachment and then converts it into a fax. This can be done directly from Outlook, without having to open any other applications.

What is Needed to Send a Fax From Outlook?

In order to send a fax from Outlook, you will need to have an online fax service set up. This will usually require you to have an account with the service, as well as a credit card or PayPal account for payment. You will also need to have the document you wish to fax saved as a file on your computer.

How Do You Send a Fax From Outlook?

To send a fax from Outlook, open the document you wish to send and save it as a file on your computer. Then, open Outlook and create a new email. Attach the document to the email, enter the email address or fax number of the recipient, and send the email. The online fax service will then convert the document into a fax and send it to the recipient.

Are There Any Special Features of Sending a Fax From Outlook?

Yes, there are some special features of sending a fax from Outlook. For example, you can track the status of your fax and receive an email notification when it is sent or received. You can also set up a cover page that will be sent with the fax.

Are There Any Drawbacks to Sending a Fax From Outlook?

Yes, there are some drawbacks to sending a fax from Outlook. For example, online fax services can be expensive, and you may not have the same level of security as you would when using a traditional fax machine. Additionally, some services have restrictions on the types of documents that can be faxed, such as size and file type.

Outlook how to send a fax

The answer to the question “Can you send a fax from Outlook?” is a resounding yes. Thanks to online fax services, you can send a fax from Outlook with just a few simple steps. Plus, you’ll be able to save time and money, and get the job done quickly and efficiently. So if you’re looking for a convenient way to fax without having to leave your desk, Outlook is the perfect solution.