How Many Emails Can Outlook Hold?

Are you an Outlook user who’s been wondering how many emails you can store in your Outlook inbox before it crashes? If so, you’ve come to the right place. In this article, we’ll explore the maximum number of emails Outlook can hold and how you can maximize your storage space. We’ll also discuss how to manage your emails so you don’t overload your Outlook inbox. So, if you’re looking for answers, keep reading!

How Many Emails Can Microsoft Outlook Store?

Microsoft Outlook is a popular email client used by many individuals and businesses around the world. It can store a large number of emails, depending on the size of the Outlook data file. In this article, we will discuss the maximum number of emails Outlook can store, as well as other factors that may affect this number.

The size of the Outlook data file is the primary factor that determines the maximum number of emails that can be stored. By default, this file is set to 20GB, which is approximately 20 million emails. However, this number can be increased if needed. Additionally, the amount of available storage space on the computer or server where the Outlook data file is stored may also affect the maximum number of emails that can be stored.

Outlook Data File Size

The Outlook data file, also known as the PST or OST file, is used to store emails, contacts, tasks, calendar items, and other information. The default size of the Outlook data file is 20GB, which is enough to store approximately 20 million emails. However, this size can be increased up to 50GB, depending on the version of Outlook being used. For example, Outlook 2019, 2016, and 2013 support a maximum PST file size of 50GB.

Increasing the Outlook Data File Size

If the Outlook data file size needs to be increased, it can be done by modifying the registry settings. This process is not recommended, since it can cause errors or damage to the Outlook data file. It is recommended to increase the size of the Outlook data file using the built-in tools provided by Microsoft. To do this, open Outlook and select the “File” tab. Then select the “Data File Properties” option, and click the “Advanced” tab. From here, the size of the Outlook data file can be increased.

Available Storage Space

In addition to the Outlook data file size, the amount of available storage space on the computer or server where the Outlook data file is stored may also affect the maximum number of emails that can be stored. If the storage space is limited, the maximum number of emails that can be stored will be reduced. To maximize the number of emails that can be stored, it is important to ensure that the Outlook data file is stored in a location with sufficient storage space.

Archiving Emails

If the Outlook data file size is approaching the maximum limit, archiving emails can be a good way to free up storage space. This is done by moving emails from the Outlook data file to an archive file. This archive file can be stored on the computer or server, or it can be stored on an external hard drive or cloud storage service.

Email Filtering

Another way to reduce the number of emails stored in Outlook is to set up filters that automatically move emails to other folders. For example, emails from certain senders can be automatically moved to a specific folder, or emails with certain keywords can be automatically moved to a different folder. This will help to keep the number of emails stored in Outlook to a manageable level.

Conclusion

The maximum number of emails that can be stored in Outlook depends on the size of the Outlook data file, as well as the available storage space on the computer or server where the Outlook data file is stored. The Outlook data file size can be increased if necessary, and archiving emails or setting up email filters can help to reduce the number of emails stored in Outlook.

Few Frequently Asked Questions

Q1. How many emails can Outlook hold?

A1. Outlook can hold an unlimited number of emails. This is because Outlook stores emails on a remote Microsoft server instead of on your local computer or device. The emails are stored on the server until the user deletes them or their account expires. This means that users can access their emails from any device with an internet connection and Outlook account.

Q2. Does the number of emails Outlook can hold depend on the version of Outlook?

A2. No, the number of emails Outlook can hold does not depend on the version of Outlook. Regardless of the version, Outlook will still store an unlimited number of emails on the remote Microsoft server. However, the features available in each version of Outlook may differ.

Q3. Is there a limit to how many emails can be sent or received in Outlook?

A3. Yes, there is a limit to how many emails can be sent or received in Outlook. Microsoft places a limit of 30 emails sent or received per minute in Outlook. Additionally, Outlook may also limit the number of emails sent or received per day depending on the size of the mailbox.

Q4. Is there a way to increase the number of emails Outlook can hold?

A4. No, there is no way to increase the number of emails Outlook can hold. As mentioned before, Outlook stores an unlimited number of emails on a remote Microsoft server. Therefore, the only way to increase the number of emails Outlook can hold is to increase the storage space on the server.

Q5. Is there a way to view how many emails are currently stored in Outlook?

A5. Yes, there is a way to view how many emails are currently stored in Outlook. To do this, users can open the Outlook mailbox and view the folder contents. This will show the total number of emails stored in that folder. Additionally, users can also view their mailbox size in the Outlook settings.

Q6. Does Outlook delete emails after a certain amount of time?

A6. No, Outlook does not delete emails after a certain amount of time. Microsoft stores emails on a remote server until the user deletes them or their account expires. This means that emails will remain in Outlook until the user manually deletes them or their account expires.

The answer to the question of how many emails Outlook can hold is dependent on the type of Outlook you are using. For Outlook 2019, the maximum storage limit is 50GB, which can hold a large number of emails. For Outlook 365, the storage limit is 50GB, but the storage limit can be increased to 100GB with an additional subscription. With the right setup, Outlook can store as many emails as you need it to, making it a great choice for managing your email inbox.