How to Add Image to Outlook Signature?

One of the best ways to make a professional impression when sending emails is to add an image to your Outlook signature. Not only does it add a personal touch to your emails, but it can also help to promote your business, brand, or a campaign. In this article, we’ll take a look at how to add an image to your Outlook signature and make sure it looks great every time you send an email.

How to Add an Image to Outlook Signature

Adding an image to an Outlook signature is a great way of making your emails look more professional and stand out. With a few simple steps, you can easily add an image to your Outlook signature and make your emails look more attractive.

The first step is to create the image. You can use any photo editing software to create the image. Once you have created the image, save it in any image format, such as JPEG or PNG.

The next step is to upload the image to an online image storage site. This will make it easier to access the image when you are adding it to your Outlook signature. There are many online image storage sites available, such as Dropbox, Flickr, and Google Photos.

Adding the Image to Outlook

Once the image is uploaded to an online image storage site, you can now add it to your Outlook signature. To do this, open Outlook and go to the ‘Signatures’ tab. From here, select the signature you want to add the image to and click ‘Edit’.

In the Edit Signature window, click ‘Insert Picture’. This will open a dialog box where you can select the image from the online image storage site. Select the image and click ‘Insert’. The image will now be added to your Outlook signature.

Formatting the Image

Once the image is added to your Outlook signature, you can now format it to make it look more professional. To do this, click on the image and then click ‘Format Picture’. This will open a new window where you can make changes to the image, such as adjusting the size, adding a border, and more.

When you are done formatting the image, click ‘OK’, and the image will now be updated in your Outlook signature.

Publishing the Signature

Once you have added the image to your Outlook signature and formatted it, you can now publish it. To do this, click ‘Save and Close’ to save the signature with the image. The signature will then be published and will be seen in all your outgoing emails.

Using HTML to Add an Image to Your Outlook Signature

If you are looking for a more advanced method of adding an image to your Outlook signature, then you can use HTML. HTML (HyperText Markup Language) is a programming language used to create webpages. With HTML, you can embed an image directly into the signature, and it will be seen in all outgoing emails.

Creating the HTML Code

The first step is to create the HTML code for the image. To do this, open a text editor, such as Notepad, and copy and paste the following code into the document:

In this code, ‘image_url’ is the URL of the image, and ‘image_description’ is a description of the image.

Adding the HTML Code to Outlook

Once the HTML code is created, you can now add it to your Outlook signature. To do this, open Outlook and go to the ‘Signatures’ tab. From here, select the signature you want to add the image to and click ‘Edit’.

In the Edit Signature window, click ‘Insert Image’. This will open a dialog box where you can paste the HTML code for the image. Paste the code and click ‘OK’. The image will now be added to your Outlook signature.

Testing the Signature

Once you have added the image to your Outlook signature, you can now test it. To do this, create a new email and check to see if the signature is displayed correctly. If the signature is displayed correctly, then the image has been added successfully.

Tips for Adding an Image to Outlook Signature

Choose an Appropriate Image

When adding an image to your Outlook signature, it is important to choose an appropriate image. The image should be professional and relevant to your business.

Keep the Image File Size Small

It is also important to keep the file size of the image small. Large image files can slow down the loading time of emails, so it is best to keep the file size as small as possible.

Few Frequently Asked Questions

How to Add Image to Outlook Signature?

Q1: What version of Outlook supports adding images to signatures?

A1: Outlook 2016, Outlook 2019, Outlook for Office 365, Outlook.com, and Outlook on the web support adding images to signatures. Outlook 2007, Outlook 2010, and Outlook 2013 support adding images to signatures, but only as part of a plain text signature.

Q2: How can I add an image to my Outlook signature?

A2: To add an image to your Outlook signature, go to File > Options > Mail > Signatures. Then click on the signature you want to edit, and click the Insert Picture button. You can then select an image from a file on your computer or from online sources.

Q3: How do I resize the image in my Outlook signature?

A3: To resize the image in your Outlook signature, click on the image and then click the Picture Tools Format tab. From there, you can adjust the size of the image using the sizing handles. You can also change the position of the image by clicking and dragging it within the signature.

Q4: Can I make my image a hyperlink in my Outlook signature?

A4: Yes, you can make your image a hyperlink in your Outlook signature. To do this, select the image and then click the Hyperlink button. You can then enter the URL of the page you want the image to link to.

Q5: Can I use an animated GIF in my Outlook signature?

A5: Yes, you can use an animated GIF in your Outlook signature. However, Outlook will only animate the GIF when the message is viewed in an HTML-capable email client, such as Outlook or Outlook on the web. When the message is viewed in a plain text email client, the GIF will appear as a static image.

Q6: Does adding an image to my Outlook signature increase its size?

A6: Yes, adding an image to your Outlook signature will increase its size. The larger the image, the bigger the increase in size. To reduce the size of your signature, resize the image or use a smaller image file. Compressing the image file can also help reduce the size of the signature.

How to Use an Image in an Outlook Signature

In conclusion, adding an image to your Outlook signature is a great way to add a personal touch to your emails. With a few simple steps, you can easily customize your signature with a logo, photo, or other image. By following the steps outlined in this guide, you can create a professional and memorable signature that will leave a lasting impression on your recipients.