How to Add Shared Calendar in Outlook 365?

For those who are looking for a way to keep track of their upcoming events and meetings, Outlook 365 offers a great way to manage your calendar. With the ability to add shared calendars in Outlook 365, you can easily collaborate with your colleagues and stay up to date on their schedules. In this article, we’ll show you how to add shared calendars in Outlook 365, so you can keep your team organized and on the same page.

How to Add Shared Calendar in Outlook 365?


Adding Shared Calendar in Outlook 365

In Outlook 365, you can easily add a shared calendar to your Outlook account to keep track of events and activities. With the shared calendar feature, you can collaborate with others and stay organized. This article will guide you through the process of adding a shared calendar in Outlook 365.

Steps for Adding a Shared Calendar in Outlook 365

The following steps will help you add a shared calendar in Outlook 365:

Step 1: Open Outlook 365

The first step is to open Outlook 365 and log in with your credentials. Once logged in, you will need to select the “Calendar” option from the bottom left-hand corner of the screen.

Step 2: Select Share Calendar Option

Once you have opened the calendar, you will need to select the “Share Calendar” option at the top of the screen. This will open up a new window where you can enter the details of the shared calendar.

Step 3: Enter Details of Shared Calendar

In this step, you will need to enter the email address of the person who has shared the calendar with you. Once you have entered the email, you will need to select the “Share” button to add the shared calendar to your Outlook account.

Step 4: View Shared Calendar

Once the shared calendar has been added, you can view it by going to the “Calendar” tab. The shared calendar will be listed under the “My Calendars” section. You can select the calendar to view its contents.

Step 5: Sync Shared Calendar

You can also sync the shared calendar with other devices, such as your smartphone or tablet. To do this, you will need to select the “Settings” option and then select the “Sync” option. Once the calendar is synced, it will be available on all of your devices.

Benefits of Adding a Shared Calendar

Adding a shared calendar in Outlook 365 has many benefits, including:


The shared calendar feature allows you to collaborate with others by sharing events, tasks, and other activities. This can help you stay organized and ensure that everyone is on the same page.

Time Management

The shared calendar feature also allows you to manage your time more effectively. You can quickly check the calendar to see when events are scheduled and make sure that you are on time for them.

Tips for Adding a Shared Calendar

When adding a shared calendar to Outlook 365, it is important to keep the following tips in mind:

Check for Updates

Make sure to check for updates periodically to ensure that the shared calendar is up to date. This will help ensure that you are always aware of any upcoming events or activities.

Use Calendar Settings

You can also use the calendar settings to customize the view of the shared calendar. This can help you focus on only the events that are relevant to you.

Organize Events

Organize events on the shared calendar to make it easier to view and manage them. This can help you save time and ensure that all events are accounted for.

Frequently Asked Questions

Q1: What is a Shared Calendar?

A Shared Calendar is a calendar that can be accessed and viewed by multiple people. This type of calendar is commonly used in business settings, allowing multiple people to coordinate and plan tasks and events. Shared Calendars can be used to organize team meetings, review deadlines, and stay on track with deadlines.

Q2: What is Outlook 365?

Outlook 365 is a cloud-based service provided by Microsoft that allows users to access their Outlook email, calendar, and contacts from any device. It also has integrated collaboration and communication tools such as Skype for Business, Microsoft Teams, and Outlook Groups. Outlook 365 also allows users to access and share documents, spreadsheets, and presentations with others.

Q3: How do I add a Shared Calendar in Outlook 365?

Adding a Shared Calendar in Outlook 365 is a simple process. First, you need to open Outlook 365 and select the Calendar icon. Then, click the “+” icon in the bottom left corner of the screen and select “Add calendar”. You can then select the option to “Add shared calendar”. From here, you can enter the name of the person whose calendar you want to add and click “Add”.

Q4: Who can I add a Shared Calendar with?

You can add a Shared Calendar with any other user who has a Microsoft Outlook 365 account. This includes anyone with a Microsoft 365 Business, Exchange, or email address. You can also add a Shared Calendar with someone who has a Google or iCloud account.

Q5: What is the benefit of a Shared Calendar?

A Shared Calendar provides many benefits for businesses and organizations. It allows multiple people to access and view the same calendar, so that everyone can stay up-to-date on tasks and events. It also allows for better collaboration and communication, as everyone can see what other people are working on and plan accordingly. Shared Calendars also make it easier to keep track of deadlines and coordinate events.

Q6: Are there any privacy settings for Shared Calendars?

Yes, there are privacy settings for Shared Calendars in Outlook 365. When adding a Shared Calendar, you can select what type of access you want to give to the other user. You can choose to give them full access to view, edit, and delete events, or you can select limited access and give them only the ability to view events. You can also set specific permissions for individual events, allowing you to control who can view and edit each event.

Easiest way to add a Shared calendar in Outlook

By following the above steps, you can easily add shared calendar in Outlook 365. This feature will help you to keep your tasks organized and stay up to date with the activities of other members. It also allows you to share information quickly and efficiently with everyone on your team. With its easy-to-use interface and multiple features, Outlook 365 is one of the most reliable and secure ways to manage your calendar and share important information with colleagues.