How to Add Shared Mailbox in Outlook Web?
Are you looking to add a shared mailbox to Outlook Web but not sure how? This guide will provide step-by-step instructions to help you easily add a shared mailbox to your Outlook Web account. Not only will you learn how to add the shared mailbox, but also how to manage the mailbox and create rules for it. With this guide, you’ll have all the information you need to quickly and easily add a shared mailbox to Outlook Web.
How to Add Shared Mailbox in Outlook Web?
- Log into your Outlook Web account.
- Click the gear icon in the top right corner and select “Office 365 Settings” from the drop-down menu.
- Navigate to the “Mail” tab and select “Shared” from the left-hand menu.
- Click the “plus” icon to add a shared mailbox.
- Type in the name of the mailbox you’d like to add.
- Click “+” to add the mailbox.
- The mailbox will appear in the left-hand menu of your Outlook Web account.
What is a Shared Mailbox?
A shared mailbox is an Outlook mailbox that is shared by multiple users. It allows multiple people to send and receive emails from the same email address, and makes it easier to collaborate on tasks. It also provides a central location for all users to access the same emails and information. Shared mailboxes are commonly used for customer service teams, customer support teams, and project teams.
Shared mailboxes can be accessed in Outlook Web, the web-based version of Microsoft Outlook. It allows users to access the shared mailbox from any device, anywhere in the world. In this article, we will look at how to add a shared mailbox in Outlook Web.
How to Add a Shared Mailbox in Outlook Web?
The first step to add a shared mailbox in Outlook Web is to request access to the shared mailbox. This can be done by contacting the mailbox owner or an Exchange admin. The owner or admin will then grant permission to the user to access the shared mailbox.
Once the user has been granted access, they can add the shared mailbox to their Outlook Web account. To do this, the user should log in to their Outlook Web account and click on the “Settings” icon in the top right corner. Then, they should select the “Shared Mailboxes” tab in the left pane.
Adding the Shared Mailbox
The next step is to click on the “Add” button. This will open a window where the user can enter the email address of the shared mailbox that they have been granted access to. The user should then click on the “Add” button to add the shared mailbox to their Outlook Web account.
Accessing the Shared Mailbox
Once the shared mailbox has been added, the user can access the mailbox by clicking on the “Shared Mailboxes” tab in the left pane. This will show a list of all the shared mailboxes that the user has access to. The user can then click on the shared mailbox they want to access and they will be taken to the mailbox’s inbox.
Managing Shared Mailbox Access
The owner of the shared mailbox can manage the permissions of other users. To do this, they should log in to their Outlook Web account and click on the “Settings” icon in the top right corner. Then, they should select the “Shared Mailboxes” tab in the left pane.
Viewing Shared Mailbox Permissions
The next step is to click on the shared mailbox that they want to manage. This will open a window where the owner can view the current users who have access to the shared mailbox. The owner can then click on the “Manage” button to add or remove users from the shared mailbox.
Adding or Removing Users
When the “Manage” button is clicked, the owner will be taken to a window where they can add or remove users from the shared mailbox. The owner can search for the user by entering their name or email address. They can then click on the “Add” or “Remove” button to add or remove the user from the shared mailbox.
Once the user has been added or removed from the shared mailbox, the owner can click on the “Save” button to save the changes. The user will then be able to access the shared mailbox with the updated permissions.
Top 6 Frequently Asked Questions
What is a Shared Mailbox?
A shared mailbox is a mailbox that multiple users can access and send emails from. It is commonly used in businesses when a team needs to share an email account, such as a support or sales email address. The users can access the mailbox using Outlook Web Access (OWA) or through a desktop client such as Outlook.
How Do I Add a Shared Mailbox in Outlook Web?
Adding a shared mailbox to Outlook Web is a straightforward process. First, open Outlook Web and log in with your credentials. Secondly, click the cog wheel icon in the upper right corner and choose “Office 365 Settings”. Next, click the “Mail” tab, then “Shared Mailboxes”. Enter the shared mailbox address and click “Add”. You will then be able to access the shared mailbox.
How Do I Check Messages in a Shared Mailbox?
To check messages in a shared mailbox, simply open Outlook Web and log in with your credentials. Then, click the “Shared Mailbox” tab at the top of the page. You will see a list of all shared mailboxes that you have access to. Click on the mailbox you wish to view and you will be able to see all of the messages in that mailbox.
How Do I Send Emails From a Shared Mailbox?
To send emails from a shared mailbox, open Outlook Web and log in with your credentials. Then, click on the “Shared Mailbox” tab at the top of the page. Select the mailbox you wish to send from and click “Compose”. Enter the recipient’s email address, the subject line, and the body of the message. When you’re finished, click “Send” to send the message.
Can I Add Multiple Shared Mailboxes to Outlook Web?
Yes, you can add multiple shared mailboxes to Outlook Web. To do so, open Outlook Web and log in with your credentials. Then, click the cog wheel icon in the upper right corner and choose “Office 365 Settings”. Click the “Mail” tab, then “Shared Mailboxes”. Enter the shared mailbox address and click “Add”. You can repeat this process to add multiple shared mailboxes.
How Do I Remove a Shared Mailbox From Outlook Web?
To remove a shared mailbox from Outlook Web, open Outlook Web and log in with your credentials. Then, click the cog wheel icon in the upper right corner and choose “Office 365 Settings”. Click the “Mail” tab, then “Shared Mailboxes”. Select the shared mailbox you wish to remove and click “Remove”. The mailbox will be removed from Outlook Web.
How to add shared mailbox Outlook Online
Adding a shared mailbox in Outlook Web is an easy and quick way to give your team access to a common mailbox. With just a few steps, you and your team can have access to a shared mailbox that can help streamline communications and collaboration. With Outlook Web, you can easily add a shared mailbox to your account, so you can stay informed and on top of your team’s activities. No matter what your team’s needs may be, Outlook Web is the perfect tool to help you manage your shared mailbox.