How to Archive in Outlook 365?

Are you looking for a way to keep your inbox tidy and organized? Are you trying to figure out how to archive emails in Outlook 365? Archiving emails can help you reduce your inbox clutter and make staying organized easier. In this guide, we will take a look at how to archive emails in Outlook 365, so you can keep your inbox organized and clutter-free.

Archive in Outlook 365: A Step-By-Step Guide

Archiving emails in Outlook 365 can be a great way to free up space in your mailbox and keep your inbox uncluttered. In this guide, we will walk you through the steps to archive emails in Outlook 365.

To begin, open the Outlook 365 app on your device, then select the folder you wish to archive. Once the folder is open, select all the messages you wish to archive by either clicking the “select all” option or manually selecting the messages. Once the messages are selected, right click on one of the highlighted messages, then select “archive” from the drop-down menu.

Setting Up the Archive Folder

Before you archive emails in Outlook 365, you must first set up an archive folder. To do this, click the “File” tab in the Outlook 365 app, then select “Options” from the drop-down menu. Next, click the “Advanced” tab, then scroll down to the “AutoArchive” section. Here, you can choose where you want to store your archived emails and customize the settings for the archive folder.

Once you have selected the folder and set the desired settings, click “OK” to save your changes. Your archive folder is now ready for use.

Archiving Emails in Outlook 365

Now that your archive folder is set up, you can begin archiving emails in Outlook 365. To do this, select the emails you wish to archive, then right-click on one of the selected messages. Next, select “Archive” from the drop-down menu. Your emails will then be moved to the archive folder you previously set up.

Viewing Archived Emails in Outlook 365

If you ever need to view your archived emails in Outlook 365, you can easily do so by clicking the “Archive” folder in the left-hand sidebar. Here, you can view all the emails you have archived in Outlook 365.

Deleting Archived Emails in Outlook 365

If you ever need to delete an archived email in Outlook 365, you can do so by selecting the message, then clicking the “Delete” button. This will permanently delete the email from your archive folder.

Conclusion

Archiving emails in Outlook 365 can be a great way to free up space in your mailbox and keep your inbox uncluttered. In this guide, we have walked you through the steps to archive emails in Outlook 365, including setting up the archive folder, archiving emails, viewing archived emails, and deleting archived emails.

Top 6 Frequently Asked Questions

What is an Archive Folder?

An Archive folder is a folder in Outlook 365 that can be used to store emails that are no longer needed in the main Inbox. Archive folders are useful because they allow users to keep their inbox organized and uncluttered, while still being able to store emails in an easily accessible place.

How Do I Set Up an Archive Folder in Outlook 365?

Setting up an Archive folder in Outlook 365 is fairly simple. The first step is to create a new folder in the Outlook inbox by clicking on the “New Folder” icon on the Home tab. Name the folder “Archive” and select the “OK” button. The next step is to set up the AutoArchive feature which can be done by going to the “File” tab and selecting “Options”. Under the “Advanced” tab, select the “AutoArchive Settings” button. From here, select the “Archive this folder and all subfolders” checkbox and select the “Archive” folder as the destination. Select the “OK” button to save the settings.

How Do I Archive Emails in Outlook 365?

Archiving emails in Outlook 365 is a simple process. First, select the email or emails that you want to archive. Next, click on the “Archive” button on the Home tab. Alternatively, you can right-click on the email and select “Move to Folder” and then select the “Archive” folder. The emails will then be moved to the Archive folder.

How Do I Find an Archived Email in Outlook 365?

Finding an archived email in Outlook 365 is easy. First, go to the “Folder” tab on the Outlook ribbon and select “Archive” from the drop-down menu. This will open the Archive folder and all of the emails that have been archived will be listed. Alternatively, you can use the search bar at the top of the Outlook window to search for the archived email by entering the email address or subject line.

Are Archived Emails Deleted?

No, archiving an email in Outlook 365 does not delete the email. Instead, the email is moved to the Archive folder which is still accessible in Outlook 365. This means that the email can still be found and read at any time.

Can I Restore an Archived Email?

Yes, it is possible to restore an archived email in Outlook 365. To do so, go to the “Folder” tab and select “Archive” from the drop-down menu. Select the email that you want to restore and then select the “Move” button on the Home tab. Select the folder that you want to move the email to and then select the “OK” button to save the changes. The email will then be moved to the selected folder.

How to Archive Emails in Outlook – Office 365

Archiving emails in Outlook 365 is an important tool for managing your inbox. It allows you to easily keep track of emails and store them in a safe location while freeing up space in your inbox. By following the steps outlined in this guide, you should now have a basic understanding of how to archive in Outlook 365. With the knowledge gained in this guide, you can take control of your inbox and store emails safely and efficiently.