How to Block Time on Outlook Calendar?

If you’re a busy professional who is finding it hard to stay on top of their schedule, then you’re not alone. Keeping track of commitments and appointments can be overwhelming, especially when using a calendar app like Outlook. Fortunately, with Outlook’s “Block Time” feature, you can easily and quickly block out time for yourself, ensuring that you have time for what matters most. In this article, we’ll discuss how to block time on Outlook Calendar for maximum efficiency and productivity.

How to Block Time on Outlook Calendar?


What is Outlook Calendar?

Outlook Calendar is a digital calendar application developed by Microsoft. It is a part of the Microsoft Office suite and is used to manage appointments, meetings, events, and other activities. Outlook Calendar allows users to view, create, and manage their daily and long-term schedules, as well as share their calendars with other users. It also allows users to set reminders, send invitations, and receive notifications when events are coming up.

Outlook Calendar is available on both Windows and Mac computers, as well as mobile devices through the Outlook app. It is a powerful tool for managing your busy schedule and ensuring that your important events don’t get forgotten.

How to Block Time on Outlook Calendar?

If you want to prevent yourself from scheduling any new events during a certain time period, you can block out that time on your Outlook Calendar. Blocking out time on Outlook Calendar can be a useful way to make sure that you have time to focus on important tasks, or to simply ensure that you have enough time to rest and relax.

Step 1: Open Outlook Calendar

To begin, open your Outlook Calendar by clicking on the Outlook icon in the taskbar or by opening the Outlook app on your mobile device.

Step 2: Select the Time to Block

Once you have opened your Outlook Calendar, select the time period that you want to block out. To do this, click and drag your mouse across the time period in the calendar view.


You can also use the “New Appointment” feature to select a specific time and date.

Step 3: Block Out the Time

Once you have selected the time period, click on the “Block Out Time” button in the ribbon at the top of the screen. This will create a new appointment on your calendar with the title “Blocked Out Time.”


You can also use this feature to block out time for specific people or resources. To do this, click on the “Block Out Time for People/Resources” button in the ribbon.

Step 4: Save the Blocked Out Time

Finally, click on the “Save” button at the top of the screen to save the blocked out time to your calendar. Your blocked out time will now appear on your calendar as an appointment with the title “Blocked Out Time.”

Step 5: Delete the Blocked Out Time

If you need to delete the blocked out time from your calendar, simply select the appointment and click on the “Delete” button in the ribbon. This will delete the appointment from your calendar and you will no longer be blocked out during that time.

Few Frequently Asked Questions

What is Outlook Calendar?

Outlook Calendar is an online calendar service provided by Microsoft as part of their suite of webmail services. It allows users to easily schedule events and meetings, share with contacts, and manage their time. It also provides integration with other Outlook services such as email, tasks, and contacts. Outlook Calendar is available on both desktop and mobile devices.

What are the Benefits of Blocking Time on Outlook Calendar?

Blocking time on Outlook Calendar is a great way to stay organized and ensure your time is spent on the most important tasks. By blocking out time for specific activities, you can make sure you’re not overbooking yourself and that you have time to complete all of your tasks. Blocking time also helps you to stay focused, because it can minimize distractions and keep you focused on the task at hand.

How Do I Block Time on Outlook Calendar?

To block time on Outlook Calendar, first open the calendar and select the time and day you want to block out. Then, click on the “New Event” button in the top-right corner. Enter a name for the event and select the start and end time. You can also add a description and set a reminder if desired. Finally, click “Save” to block the time.

Are There Other Ways to Block Time on Outlook Calendar?

Yes, there are other ways to block time on Outlook Calendar. You can also use the “Quick Add” feature, which allows you to quickly enter an event name and time. You can also drag and drop events onto the calendar, or copy and paste events from other applications. Finally, you can also use the “Schedule Assistant” feature to block out time on specific days and times.

Can I Block Time for Multiple Days?

Yes, you can block time for multiple days on Outlook Calendar. Just select the start and end dates for the event and click “Save”. The event will be blocked out for all of the days in between. You can also use the “Repeat” feature to block out the same event for multiple days, such as for a weekly meeting.

Can I Share My Blocked Time with Others?

Yes, you can share blocked time with others on Outlook Calendar. To do this, open the event and click “Invite Attendees”. Enter the email addresses of the people you want to share the event with and click “Send”. They will then receive an invitation to the event, and can accept or decline as they wish.

Use Time Blocking for Productivity in an Outlook 365 Calendar

Blocking time on Outlook Calendar is a great way to manage your time and stay productive. It allows you to set aside time for specific activities and stay on track with your goals. You can block time one hour at a time, or for an entire day if needed. With a few simple steps and a few clicks, you can easily block time in Outlook Calendar, reducing stress and helping you stay organized and on task.