How to Change Print Area in Excel?

If you’re looking to change the area of a spreadsheet that will be printed in Microsoft Excel, you’ve come to the right place. In this article, we’ll show you the simple steps you need to take to adjust the print area in an Excel file. With these easy-to-follow instructions, you’ll be able to quickly and efficiently make the changes you need to make sure that only the cells you’re interested in are printed. So let’s get started!

Understanding the Need to Change Print Area in Excel

Printing selected parts of an Excel spreadsheet is a convenient way to save paper and present only the most relevant information. It is possible to set a print area in Excel, which defines the exact range of cells that will be printed. This range can be changed at any time, depending on your needs, by using the “set print area” option.

The print area is set whenever you use the “Print” command in Excel. This command is present in the ribbon menu, as well as in the “File” menu. You can also use the shortcut “Ctrl + P” to access the “Print” command. Once you have set the print area, it will remain the same until you decide to change it.

The default print area is the entire spreadsheet, but you can easily customize this by selecting a range of cells. To change the print area, you must first select the cells you want to be printed. Once these cells have been highlighted, you can then use the “set print area” command, which is found in the “Page Layout” tab of the ribbon menu.

Step-by-Step Guide to Change Print Area in Excel

Changing the print area in Excel is a simple process that can be done in a few steps. First, select the range of cells that you want to print. This can be done manually by selecting cells with the mouse, or by using keyboard shortcuts such as “Ctrl + A” to select the entire sheet.

Once the range of cells has been selected, you can then click on the “Page Layout” tab from the ribbon menu and select the “Print Area” option. This will open a new window, where you can choose to set the print area to the selected range of cells.

The range of cells that have been selected will now be highlighted in the “Page Layout” window. This will indicate that the range of cells is now the print area. If you need to change the print area again, you can simply select a new range of cells and then click on the “Set Print Area” option again.

Tips for Setting the Print Area

When setting the print area in Excel, it is important to consider a few tips. First, make sure that all of the data that you want to print is included in the selected range of cells. It is also important to check that the print area is centered on the page, as this will ensure that all of the data is included when printing.

It is also important to ensure that the page breaks are set correctly. This can be done by clicking on the “Page Layout” tab and then clicking on the “Page Setup” option. Here, you can adjust the page breaks, as well as other settings such as the orientation and margins.

Finally, it is important to remember that the print area can be changed at any time. If you need to print a different range of cells, simply select the range and then click on the “Set Print Area” option. This will ensure that the printing is done correctly.

Using the Quick Print Option

If you do not need to set a specific print area, you can use the “Quick Print” option. This option is available in the “File” menu and will print the entire sheet without any adjustments. This is a convenient way to print out a spreadsheet without having to set a print area.

However, it is important to note that the “Quick Print” option will not take into account any page setup or page break adjustments. Therefore, it is important to ensure that the page setup is correct before using the “Quick Print” option.

Saving the Print Area for Future Use

Once you have set the print area in Excel, it is possible to save it for future use. This can be done by clicking on the “File” menu and then clicking on “Save”. This will open a window where you can save the print area as a template.

Once the template has been saved, it can be accessed by clicking on the “Open” command in the “File” menu. This will open a list of available templates and you can select the one that contains the print area that you saved. This is a convenient way to quickly access the print area without having to set it each time.

Editing the Print Area

If you need to edit the print area, you can do so by selecting the range of cells that you want to print. Once this range has been selected, you can click on the “Page Layout” tab and then click on the “Set Print Area” option. This will open a window where you can edit the range of cells that will be printed.

It is also possible to delete the print area by clicking on the “Clear Print Area” option in the “Page Layout” tab. This will reset the print area to the default setting of printing the entire spreadsheet.

Few Frequently Asked Questions

What is a Print Area in Excel?

A Print Area in Excel is a range of cells that you specify to print when printing a spreadsheet. It allows you to print only a specific part of the spreadsheet, rather than the entire sheet. Excel will remember the Print Area you set and will automatically use it for subsequent print jobs.

How Do I Change the Print Area in Excel?

The easiest way to change the Print Area in Excel is to select the range of cells you would like to print and then click the Page Layout tab. The Page Layout tab includes a Print Area option with a button labeled Set Print Area. Click this button to set the Print Area to the selected range.

How Do I Clear the Print Area in Excel?

To clear the Print Area in Excel, you can either click the Page Layout tab and select the Print Area option with a button labeled Clear Print Area, or you can select the range of cells you want to clear and click the Print Area button again. Both methods will work.

How Do I Set a Print Area to Include Multiple Ranges?

To set a Print Area to include multiple ranges, you will need to select all the ranges you want to include and then click the Page Layout tab. The Print Area option contains a button labeled Set Print Area. Click this button to set the Print Area to the selected range.

How Do I Set a Print Area to Include an Entire Column?

To set a Print Area to include an entire column, you will need to select the column you want to print by clicking the column heading. Then, click the Page Layout tab and select the Print Area option with a button labeled Set Print Area. This will set the Print Area to the selected column.

How Do I Set a Print Area to Include an Entire Worksheet?

To set a Print Area to include an entire worksheet, you will need to select the entire worksheet by clicking the top left cell (A1). Then, click the Page Layout tab and select the Print Area option with a button labeled Set Print Area. This will set the Print Area to the entire worksheet.

How to Set the Print Area in Excel (Step by Step)

To change the print area in Excel, there are several methods that can be used. As you have seen in this article, the most common ways to do so are by selecting the range, dragging the page break lines, or manually entering the range address. Whichever method you choose, Excel provides you with the tools to make the desired changes quickly and easily. With a few clicks, you can have the print area set up to exactly the way you want it.