How to Change Signature in Outlook Online?

Are you looking for a way to update your signature in Outlook Online? With the right know-how, you can easily customize the signature in your Outlook account without having to go through the trouble of downloading and installing any additional software. In this article, we’ll cover the simple steps you need to take in order to change your signature in Outlook Online. Let’s get started!

To change your signature in Outlook Online, first, go to the Settings > View All Outlook Settings. Then, click on Mail > Compose and Reply and select the signature you want to edit. To create a new signature, click on the plus (+) icon. To edit an existing signature, click on the Pencil (edit) icon. Lastly, click the Save button to apply the changes.

How to Edit Your Signature in Outlook Online

Your signature in Outlook online represents your identity and is sent with all messages you send out. It is important to have a signature that is professional, up-to-date, and reflects your brand. Editing your signature in Outlook online is a simple process that won’t take more than a few minutes.

Step 1: Sign into Your Outlook Account

Before you can edit your signature in Outlook online, you must first sign into your account. Open your web browser, navigate to Outlook.com, and enter your login credentials. Once you have successfully logged in, you will be taken to your Outlook dashboard.

Step 2: Navigate to the Settings Page

Once you are on the Outlook dashboard, click on the ‘Settings’ icon located at the top-right corner of the page. This will open a drop-down menu with various options. From here, click on the ‘View all Outlook settings’ option. This will open the Outlook settings page in a new tab.

Step 3: Open the Mail Settings Page

Once you are on the Outlook settings page, click on the ‘Mail’ option located on the left-hand side of the page. This will open the mail settings page. On this page, you will find various options related to the mail settings.

Step 4: Locate the Signature Settings

Scroll down the page until you find the ‘Signature’ option. This will open the signature settings page. Here, you can edit and customize your signature as per your requirements. You can also add a logo, hyperlinks, etc. to your signature.

Step 5: Save Your Changes

Once you have finished editing your signature, click on the ‘Save’ button located at the bottom-right corner of the page. This will save your changes and your new signature will be applied to all outgoing emails.

Few Frequently Asked Questions

Question 1: What is Outlook Online?

Answer: Outlook Online is a web-based version of Microsoft Outlook, a popular email and calendar application. It provides access to all of your Outlook folders, contacts, calendars, and tasks, as well as the ability to send and receive emails. It also has features like calendar sharing, task management, and more. Outlook Online is free to use with a Microsoft account.

Question 2: How do I access Outlook Online?

Answer: Accessing Outlook Online is easy. All you need is a Microsoft account. Once logged in, go to the Outlook.com page and click the “Sign In” button. Enter your Microsoft account email address and password and you’ll be taken to your Outlook Online inbox. You can also access Outlook Online from the Outlook app on your Android or iOS device.

Question 3: How do I change my signature in Outlook Online?

Answer: Changing your Outlook Online signature is simple. First, open the Settings menu by clicking the gear icon in the top-right corner. Then, click the “View All Outlook Settings” option. On the settings page, select “Mail” and then “Compose and Reply”. Under “Signature”, click the “Edit Signature” button and enter your desired signature. When you’re finished, click “Save”.

Question 4: Can I have different signatures for different accounts in Outlook Online?

Answer: Yes, you can set different signatures for different accounts in Outlook Online. To do this, open the Settings menu and click the “View All Outlook Settings” option. On the settings page, select “Mail” and then “Compose and Reply”. Under “Signature”, click the “Manage Signatures” button and select an account from the dropdown menu. Enter your desired signature for that account and click “Save”.

Question 5: Can I have an HTML signature in Outlook Online?

Answer: Yes, you can use HTML to create a signature in Outlook Online. To do this, open the Settings menu and click the “View All Outlook Settings” option. On the settings page, select “Mail” and then “Compose and Reply”. Under “Signature”, click the “Edit Signature” button and select the “Use HTML” option. You can then type or paste your HTML signature into the text box and click “Save”.

Question 6: How do I delete my signature in Outlook Online?

Answer: Deleting your signature in Outlook Online is easy. First, open the Settings menu by clicking the gear icon in the top-right corner. Then, click the “View All Outlook Settings” option. On the settings page, select “Mail” and then “Compose and Reply”. Under “Signature”, click the “Edit Signature” button and delete the text in the text box. When you’re finished, click “Save”.

How to Setup Email Signatures for the Outlook Web App and Outlook Desktop – Office 365

Having a signature in Outlook Online can be a great way to personalize your emails. Whether you’ve just created a signature, want to update an existing one, or want to start fresh, changing your signature in Outlook Online is easy and fast. By following the steps outlined in this article, you can quickly and easily update your signature to fit your current needs.