How to Copy Outlook Contacts?
Are you looking for a way to copy your Outlook contacts, but aren’t sure where to start? You’re in luck! In this article, we’ll walk you through the simple steps you need to take to make sure your contacts are backed up, organized, and ready to go. From exporting to importing, you’ll learn everything you need to know to make sure you can access your contacts whenever you need them!
Copying Outlook contacts is a quick and easy process. To do this, open Outlook, select the “Contacts” tab, select the contacts you wish to copy, right click and select “Copy”. Then open the folder where you want to save the contacts, click “Paste” and the contacts will be copied.
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| Action | Outlook | Other Email Software |
|---|---|---|
| Copy Contacts | Right click and select “Copy” | Right click and select “Export” |
| Paste Contacts | Click “Paste” | Import the exported contacts |
Introduction to Copying Outlook Contacts
Copying contacts from Microsoft Outlook is a useful way to transfer important information from one computer to another. It’s also a great way to keep an up-to-date list of contacts for your business or personal use. This article will explain how to copy Outlook contacts, step-by-step.
Exporting Outlook Contacts
The first step to copying Outlook contacts is to export them from Outlook. To do this, open Outlook and select the File menu. Select the Export option, and then select the option to export contacts. You’ll then need to choose the file format you want to use for the export. The most common formats are CSV (Comma Separated Values), VCF (vCard) and PST (Personal Storage Table). Choose the format you want, and then follow the prompts to complete the export.
Once the export is complete, a file will be created on your computer with the exported contacts. This file can then be moved or uploaded to another computer.
Importing Outlook Contacts
The next step is to import the contacts into the other computer’s Outlook. To do this, open Outlook and select the File menu. Select the Import option, and then select the option to import contacts. You’ll then need to choose the file format of the exported contacts. Choose the file format you used in the export, and then follow the prompts to complete the import.
Once the import is complete, the imported contacts will be added to the Outlook contacts list.
Organizing Imported Contacts
In order to keep the imported contacts organized, it’s important to create a new folder in Outlook to store them in. To do this, open Outlook and select the Folder tab. Select the New option, and then select the option to create a new folder. Give the folder a name, such as “Imported Contacts”, and then select the option to store it in the Contacts list.
Moving Imported Contacts
Once the folder is created, the imported contacts can be moved into it. To do this, open the Outlook contacts list and select the imported contacts. Right click on the contacts, and then select the Move option. Select the folder you created, and then click the Move button.
Cleaning Up Contacts
Once the imported contacts are moved into the new folder, it’s a good idea to clean them up. This involves removing any duplicates, updating any outdated information, and adding any missing information. To do this, open the folder and select the contacts one-by-one. Make any necessary changes, and then save them.
Conclusion
Copying Outlook contacts is a simple process that can be completed in just a few steps. By exporting the contacts, importing them on another computer, and organizing them in a new folder, you can easily keep an up-to-date list of contacts for your business or personal use.
Related FAQ
What is Outlook?
Outlook is an email, calendar and contact management software program developed by Microsoft. It is part of the Microsoft Office suite and is used by many businesses and organizations around the world for email communication and collaboration. Outlook allows users to manage their contacts, emails, calendars, tasks, and other data in one place.
How do I copy Outlook Contacts?
To copy Outlook contacts, you will need to export your contact list from Outlook. To do this, open Outlook, select the Contacts folder from the left navigation bar, and click File > Export > Export to a file. Select the file type you want to export your contacts to, such as CSV or vCard, and choose a location to save the file. Once the export is complete, you can then copy the file to the location you want to store it, such as a USB drive or an online storage service.
What is a CSV File?
A CSV (Comma Separated Values) file is a text-based file format that stores data in a tabular format. Each line of the CSV file stores a single record, which is composed of fields separated by commas. CSV files can be opened in most spreadsheet programs, such as Microsoft Excel or Google Sheets, and can be used to store and transfer data between different applications and systems.
What is a vCard File?
A vCard (Virtual Contact Card) is a file format used for storing contact information. It is a standard format that can be used by different applications and systems to exchange contact information. vCard files store data such as name, address, email, phone numbers, and other contact information. They can be opened in most contact management programs, such as Outlook and Google Contacts.
What are the Benefits of Copying Outlook Contacts?
By copying Outlook Contacts, you can easily transfer your contact list to other devices or applications. This allows you to have access to your contacts wherever you are, and also allows you to keep your contacts backed up in case something happens to your original Outlook Contacts.
Are There Any Risks to Copying Outlook Contacts?
There are some risks associated with copying Outlook Contacts, such as potential data loss if the file is corrupted or accidentally deleted. Additionally, if the file is stored online, it could be vulnerable to security threats such as hacking. It is important to make sure that any file containing contact information is stored securely.
How to Import and Export Contacts in Outlook
Copying Outlook contacts from one computer to another can seem like a daunting task, but with a few easy steps, you can quickly and easily transfer contacts from one machine to the other. By backing up the Outlook contacts file, using a USB drive or cloud storage, and then importing the file into the other Outlook account, you can be up and running with your contacts in no time. With the right technique and a little patience, you can easily copy Outlook contacts and get back to managing your contacts in no time.