How to Create a Flowchart in Excel?

Creating a flowchart in Excel can be a great way to visualize complex processes and data. Flowcharts are a powerful tool used to represent information in a visual format. They are often used to map out business processes and to illustrate decision making processes. This tutorial will walk you through the steps of creating a flowchart in Excel, from selecting the right template to customizing the flowchart to fit your specific needs. So, let’s get started and learn how to create a flowchart in Excel!

  1. Open Microsoft Excel and create a new spreadsheet.
  2. Go to the Insert tab and click on the SmartArt feature.
  3. Select the Flowchart category and choose the shape you want.
  4. To draw a flowchart with Shapes, click on the Insert tab and select the Shapes tool.
  5. Click and drag to draw shapes and lines to represent the steps of the flowchart.
  6. Add text to each shape to indicate the step.
  7. Connect the shapes with arrows to indicate the flow.
  8. To modify the flowchart, click on any shape and edit the text, colors, and lines.
  9. Save the file to keep your flowchart.

What is a Flowchart?

Flowcharts are diagrams used to represent the sequence of steps or decisions involved in a process. Flowcharts can be used to define, explain, and analyze systems and processes. They are also used to document, improve, and communicate processes in a structured way.

Flowchart diagrams are composed of boxes, arrows, and other symbols that represent the steps in a process. Boxes are used to represent tasks, decisions, and other logical units in the process. Arrows connect the boxes and show the flow of the process.

Benefits of Using Flowcharts in Excel

Using flowcharts in Microsoft Excel provides several advantages. Flowcharts are easy to understand and can be used to quickly communicate complex processes. Excel is also an ideal tool for creating flowcharts because of its extensive range of formatting and visualization options. By using Excel to create flowcharts, users can easily customize the appearance and layout of their diagrams.

Additionally, Excel’s familiar interface makes it easy to learn and use. Excel also provides powerful features such as data validation, data filtering, and charting tools that can be used to create more detailed and informative flowcharts.

How to Create a Flowchart in Excel

Creating a flowchart in Excel is relatively easy. To get started, open a new Excel workbook and insert a new worksheet. Select the “Insert” tab and then click on the “SmartArt” button. This will open the SmartArt dialog box, where you can choose from a variety of flowchart templates.

Once you have chosen a template, select the “Design” tab in the ribbon. This tab contains additional formatting options that you can use to customize the flowchart. You can also add or remove boxes and arrows to the flowchart as needed.

Adding Text to Flowchart Boxes

To add text to a flowchart box, simply click on the box and enter the text. You can also format the text by using the various options in the “Text” tab in the ribbon.

Formatting Flowchart Boxes

You can format flowchart boxes by using the various options in the “Format” tab in the ribbon. This tab contains options for changing the color and shape of the boxes as well as adding fill effects, shadows, and other effects.

Creating Flowchart Connectors

Flowchart connectors are used to connect boxes and show the flow of the process. To create a connector, select the “Connection Tools” option in the “SmartArt” tab in the ribbon. This will open the “Connection Tools” dialog box, where you can select the type of connector you want to use.

Once you have chosen a connector type, click on the “Connect” button to connect two boxes. You can also select the “Layout” tab to customize the appearance of the connectors. This tab contains options for changing the color, line style, and arrows of the connectors.

Saving and Exporting the Flowchart

Once you have finished creating your flowchart, you can save it as an Excel file or export it to other formats such as PDF or PNG. To save the file, click on the “File” tab in the ribbon and then select the “Save As” option. This will open the “Save As” dialog box, where you can choose the file format and location for saving the file.


Creating flowcharts in Excel is an easy and straightforward process. Excel provides powerful features that make it easy to customize the appearance and layout of the flowchart. Additionally, Excel also provides options for saving and exporting the flowchart to other formats such as PDF or PNG.

Few Frequently Asked Questions

Q1. What is a Flowchart?

A flowchart is a graphical representation of a process or system. It consists of symbols and arrows that represent the steps of a process or system, and it illustrates the relationship between those steps. Flowcharts can be used to visualize and document processes, such as workflow processes, decision-making processes, data flows, and communication processes.

Q2. What are the Benefits of Creating a Flowchart?

Creating a flowchart can be beneficial because it can help to clarify a complex process or system, track the flow of information, and improve communication between stakeholders. Additionally, flowcharts can be used to identify and document potential problems and areas for improvement.

Q3. What is Needed to Create a Flowchart in Excel?

Creating a flowchart in Excel requires the use of the Microsoft Office Drawing Tools. These tools allow you to create shapes, lines, and text boxes, which can be used to build a flowchart. Additionally, you may need to use other features of Excel, such as formulas, to create the flowchart.

Q4. How Do I Access the Drawing Tools in Excel?

The Drawing Tools can be found in the Insert tab of the Ribbon in Excel. Once you click on the Insert tab, you will see the Drawing Tools in the ribbon. You can also find the Drawing Tools by clicking on the Shapes drop-down menu.

Q5. What Are the Steps for Creating a Flowchart in Excel?

The steps for creating a flowchart in Excel are as follows:
1. Create the shapes for the flowchart.
2. Arrange the shapes.
3. Connect the shapes with arrows.
4. Add labels to the shapes.
5. Test the flowchart.
6. Make adjustments as needed.

Q6. What Are Some Tips for Creating a Flowchart in Excel?

When creating a flowchart in Excel, it is important to keep the following tips in mind:
1. Use symbols that are easy to understand.
2. Start with a high-level view of the process and add details as needed.
3. Keep the flowchart simple and organized.
4. Use consistent formatting.
5. Test the flowchart before you finalize it.
6. Make sure to save a copy of your work.

How to Make a Flow Chart in Excel – Tutorial

Creating a flowchart in Excel can be an intimidating task, especially if you’re not familiar with the program. However, with a few simple steps you can easily create a professional-looking flowchart. Start by familiarizing yourself with the basic Excel tools, including the ribbon and the data tab. Then, use the shapes tool to create your flowchart, and customize it with colors, text, and arrows. Finally, save your flowchart as an image file to ensure it looks perfect every time. With these tips and tricks, you can easily create a flowchart in Excel and make a great impression on your audience.