How to Create Distribution List in Outlook 2016?

If you’re looking for an easy way to keep in touch with a large group of contacts and stay organized, then creating a distribution list in Outlook 2016 is the perfect solution. In this article, we’ll walk you through the steps of creating a distribution list in Outlook 2016, from starting a new list to adding contacts and customizing it to fit your needs. So, let’s get started!

Creating a Distribution List in Outlook 2016

Creating a distribution list in Outlook 2016 can be a useful way to quickly and easily send emails to a large group of contacts. Distribution lists make it easy to send emails to the entire list at once, allowing you to quickly reach out to a large group of people without having to enter each email address individually. Here, we’ll walk you through the steps of creating a distribution list in Outlook 2016.

Step 1: Launch Outlook and Create a New Contact Group

The first step in creating a distribution list in Outlook 2016 is to launch the program and create a new contact group. To do this, open Outlook and select the “People” tab at the bottom of the window. From there, select “New Contact Group” from the list of options. This will open a new window in which you can enter the name of the contact group and add contacts.

Adding Contacts to the Contact Group

Once you’ve entered the name of the contact group and clicked “OK,” you can begin adding contacts to the list. To do this, click the “Add Members” button. This will open a new window in which you can search for contacts by name or email address. When you’ve found the contact you’d like to add, click “OK” to add them to the list. You can repeat this process until you’ve added all the contacts you’d like to the list.

Saving the Contact Group

Once you’ve added all the contacts you’d like to the list, you can save the contact group. To do this, click the “Save & Close” button at the bottom of the window. This will save the contact group and add it to your list of contacts.

Step 2: Create a New Email Message

The next step in creating a distribution list in Outlook 2016 is to create a new email message. To do this, click the “New Email” button at the top of the window. This will open a new window in which you can compose a new email message.

Adding the Contact Group to the Email Message

Once you’ve composed the email message, you can add the contact group to the message. To do this, click the “To” field and then select the contact group from the list of contacts. This will add the contact group to the email message, allowing you to quickly send the message to the entire group.

Sending the Email Message

Once you’ve added the contact group to the message, you can send the email. To do this, click the “Send” button at the top of the window. This will send the email to the entire contact group, allowing you to quickly and easily reach out to a large group of people.

Step 3: Utilizing the Contact Group

Once you’ve created the contact group, you can utilize it in the future to quickly send emails to a large group of contacts. To do this, simply compose a new email message and select the contact group from the “To” field. This will add the contact group to the message, allowing you to quickly and easily reach out to the entire group with a single email.

Step 4: Editing and Deleting Contact Groups

In addition to creating and utilizing contact groups, you can also edit and delete them in Outlook 2016. To edit a contact group, simply select it from the list of contacts and click the “Edit” button. This will open a new window in which you can add or remove contacts from the group. To delete a contact group, select it from the list of contacts and click the “Delete” button.

Step 5: Using the Contact Group in Other Programs

In addition to using the contact group in Outlook 2016, you can also use it in other programs, such as Microsoft Word and Excel. To do this, open the program and select the “Contacts” option from the list of options. From there, select the contact group you’d like to use and click “OK.” This will add the contact group to the program, allowing you to quickly and easily access the group of contacts.

Related FAQ

Question 1: What is a Distribution List in Outlook 2016?

Answer: A distribution list in Outlook 2016 is a group of contacts that can be used when sending emails. This allows you to send an email to multiple people at once without needing to manually add each recipient in the To, Cc, or Bcc fields. Distribution lists are useful for sending emails to large groups of people, such as an entire department or company.

Question 2: How do I create a Distribution List in Outlook 2016?

Answer: To create a distribution list in Outlook 2016, first click on the People icon in the bottom left corner of the Outlook window. Then click the “New Contact Group” button at the top of the window. Enter a name for the distribution list, then click “Add Members” to add contacts to the list. Once you have added all the contacts, click “Save & Close” to create the list.

Question 3: How do I edit a Distribution List in Outlook 2016?

Answer: To edit a distribution list in Outlook 2016, open the People view and select the list you want to edit. Once the list is selected, click the “Edit” button at the top of the window. From here, you can add or remove contacts, rename the list, or change any other settings. When you are finished, click “Save & Close” to save your changes.

Question 4: How do I delete a Distribution List in Outlook 2016?

Answer: To delete a distribution list in Outlook 2016, open the People view and select the list you want to delete. Once the list is selected, click the “Delete” button at the top of the window. You will be asked to confirm the deletion, so click “Yes” to delete the list.

Question 5: How do I use a Distribution List in Outlook 2016?

Answer: To use a distribution list in Outlook 2016, compose a new message and enter the list name into the To, Cc, or Bcc fields. When you type the list name, Outlook will automatically populate the To, Cc, or Bcc fields with the email addresses of everyone in the list. You can then send the message to everyone in the list at once.

Question 6: How do I add someone to an existing Distribution List in Outlook 2016?

Answer: To add someone to an existing distribution list in Outlook 2016, open the People view and select the list you want to edit. Once the list is selected, click the “Edit” button at the top of the window. Then click the “Add Members” button to add contacts to the list. When you are finished adding contacts, click “Save & Close” to save your changes.

Create a contact group / distribution list in Outlook by Chris Menard

Creating a distribution list in Outlook 2016 is an easy and efficient way to send emails to multiple contacts without having to manually enter each address. It is an excellent tool for those who need to send email to large groups of people or for those who need to frequently communicate with the same contacts. With a few simple steps, you can easily create a distribution list that will save you time and effort.