How to Edit Categories in Outlook?

Are you an Outlook user who wants to organize your emails into categories to make them easier to find? If so, you may be wondering how to edit categories in Outlook. Editing categories in Outlook can be a great way to stay organized and improve your email productivity. In this article, we’ll guide you through the steps to successfully edit categories in Outlook. Let’s get started!

How to Edit Categories in Outlook?

Editing Categories in Microsoft Outlook

Categories are a useful tool in Microsoft Outlook that allow you to quickly organize emails, contacts, tasks, notes, and calendar items. With categories, you can easily sort, view, and search for items in Outlook. In this article, we will look at how to edit categories in Outlook and the different ways you can use categories to organize your data.

Categories are an invaluable asset for keeping your Outlook inbox organized and easily searchable. You can assign categories to items in Outlook and then use those categories to quickly find and view items. You can also create custom categories to better organize your data. In order to edit categories in Outlook, you will need to access the “Categories” window.

To access the “Categories” window, open the “Tools” menu and select “Categories.” This will open the “Categories” window, which will show all of the categories that are currently assigned to items in Outlook. You can edit existing categories by selecting them and then changing the name or color. You can also add new categories by clicking on the “New” button.

Renaming a Category

To rename a category, select the category you want to rename and then click on the “Rename” button. This will open the “Rename Category” window, where you can enter a new name for the category. Once you have entered a new name, click “OK” to save the changes.

Changing the Color of a Category

To change the color of a category, select the category and then click on the “Change Color” button. This will open the “Change Color” window, where you can select a new color for the category. Once you have selected a new color, click “OK” to save the changes.

Adding a Category

To add a new category, click on the “New” button. This will open the “New Category” window, where you can enter a name for the new category and select a color. Once you have entered a name and selected a color, click “OK” to save the changes.

Deleting a Category

To delete a category, select the category and then click on the “Delete” button. This will open the “Delete Category” window, where you can confirm that you want to delete the category. Once you have confirmed that you want to delete the category, click “OK” to save the changes.

Assigning a Category to an Item

To assign a category to an item, open the item and then select the category you want to assign from the “Categories” drop-down list. Once you have selected a category, click “OK” to save the changes.

Applying a Category to Multiple Items

To apply a category to multiple items, select the items you want to assign the category to and then click on the “Categories” button. This will open the “Categories” window, where you can select the category you want to assign to the selected items. Once you have selected a category, click “OK” to save the changes.

Top 6 Frequently Asked Questions

1. What is Outlook?

Outlook is a Microsoft email, calendar, and contacts application. It is part of the Microsoft Office suite of products and can be used to manage your email, calendar, contacts, tasks, and more. Outlook is available as a desktop application, and is also available as an app for Android, iOS, and Windows devices. Outlook can be used to connect to most email services, including Microsoft Exchange and Office 365.

2. How do I Edit Categories in Outlook?

To edit categories in Outlook, first open the Outlook application. Once the application is open, select the “Categories” option from the Options menu. You will then be presented with a list of all the existing categories. To edit an existing category, select the category you want to edit and click the “Edit” button. You can then change the name and color of the category, as well as add new sub-categories, delete existing sub-categories, and move existing sub-categories to different categories.

3. How do I Create New Categories in Outlook?

To create new categories in Outlook, first open the Outlook application. Once the application is open, select the “Categories” option from the Options menu. You will then be presented with a list of all the existing categories. To create a new category, click the “New” button and enter the name and color of the new category. You can then add new sub-categories, delete existing sub-categories, and move existing sub-categories to different categories.

4. How do I Delete Categories in Outlook?

To delete categories in Outlook, first open the Outlook application. Once the application is open, select the “Categories” option from the Options menu. You will then be presented with a list of all the existing categories. To delete a category, select the category you want to delete and click the “Delete” button. You will then be prompted to confirm the deletion. If you confirm the deletion, the category will be permanently deleted from Outlook.

5. How do I Move Categories in Outlook?

To move categories in Outlook, first open the Outlook application. Once the application is open, select the “Categories” option from the Options menu. You will then be presented with a list of all the existing categories. To move a category, select the category you want to move and click the “Move” button. You will then be prompted to select the new location for the category. Once you select the new location, the category will be moved to that location.

6. How do I Assign Categories to Contacts in Outlook?

To assign categories to contacts in Outlook, first open the Outlook application. Once the application is open, select the “Contacts” option from the Options menu. You will then be presented with a list of all the existing contacts. To assign a category to a contact, select the contact and click the “Categories” button. You will then be presented with a list of all the available categories. To assign a category to the contact, select the category you want to assign and click the “OK” button. The category will then be assigned to the contact.

Creating and Using Outlook Categories

Editing categories in Outlook is a great way to organize and keep track of emails, contacts and other information. It’s easy to do and can save you time in the long run. Whether you are a beginner or an experienced user, you can quickly learn how to edit categories in Outlook and take advantage of its powerful organizational features. With just a few simple steps, you can make Outlook an even more efficient tool.