How to Email a Powerpoint That is Too Large?

Are you struggling to send a Powerpoint presentation to your colleagues or clients but running into issues because it is too large to attach to an email? Don’t worry, you are not alone. Even though sending large files via email can be challenging, there are some simple and effective ways to do it. In this article, we will discuss how to email a Powerpoint that is too large and how you can ensure that it will be safely and quickly delivered to its intended recipient.

To email a large PowerPoint, use a file-sharing service such as Google Drive, Dropbox, or OneDrive. Upload your PowerPoint to the service, then share a link with the recipient. The link will allow them to view and download the file.

Open a file-sharing service such as Google Drive, Dropbox, or OneDrive.
Upload your PowerPoint to the service.
Share the link with the recipient.
The recipient can view and download the file by clicking the link.

How to Email a Powerpoint That is Too Large for Standard Email Attachments

In many cases, a PowerPoint presentation can be sent via email relatively easily. However, when the presentation file size is larger than the maximum attachment limit for the email platform, other solutions are necessary. Most email services have a file size limit of 25MB, and a PowerPoint presentation can easily become much larger than that due to the presence of multimedia files, such as audio, video, and images. Fortunately, there are several options for sending a PowerPoint presentation that is too large for an email attachment.

Using a File Compression Program

Using a file compression program is the simplest way to reduce the size of a PowerPoint presentation so that it can be sent via email. Various programs, such as 7-Zip, WinZip, and WinRAR, are available for free and can be used to quickly reduce the size of a presentation. To compress a file, open the file compression program, select the PowerPoint presentation, select the compression level, and click “Compress”. Once the compression process is complete, the presentation can be sent via email.

However, there are some drawbacks to using a file compression program. For example, the quality of images, audio, and video may be reduced or the presentation may not be viewable in its entirety. Therefore, it is important to evaluate the compression level before sending the presentation.

Using a File Sharing Service

Another option for sending a PowerPoint presentation that is too large for an email attachment is to use a file sharing service, such as Dropbox and Google Drive. These services allow users to upload large files and then provide a link that can be shared with the intended recipient. To use a file sharing service, simply upload the PowerPoint presentation, copy the link, and email the link along with an explanation of how to access the presentation.

Using a file sharing service is usually more secure than email, as the file is stored on the service’s servers rather than being sent directly to the recipient. Furthermore, the link can be password-protected to ensure that only the intended recipients are able to access the presentation.

Uploading the Presentation to a Website

For presentations that are too large to send via email and need to be shared with a large number of people, uploading the presentation to a website is the best option. To do this, simply create a web page on a free website hosting service and upload the presentation. Once the presentation is uploaded, simply provide the web address (URL) to the intended recipients, who can then easily access the presentation.

Although this is a convenient and secure method for sending a large PowerPoint presentation, it does require more effort to set up than either of the other options. Furthermore, depending on the website hosting service, there may be a limit on the size of the presentation that can be uploaded.

Using a Cloud Storage Service

Using a cloud storage service, such as Microsoft OneDrive, is another option for sending a large PowerPoint presentation. To use a cloud storage service, simply upload the PowerPoint presentation to the service, copy the link, and email the link along with an explanation of how to access the presentation.

Cloud storage services are generally more secure than email, as the file is stored on the service’s servers rather than being sent directly to the recipient. Furthermore, the link can be password-protected to ensure that only the intended recipients are able to access the presentation.

Creating a PDF File

Finally, it is also possible to send a large PowerPoint presentation by creating a PDF file. To do this, open the presentation in PowerPoint and select “Save As”. In the dialog box that appears, select “PDF” from the list of file formats and click “Save”. The presentation will then be saved as a PDF file, which can be sent via email.

Creating a PDF file is a convenient way to send a large PowerPoint presentation, as most email services do not have a file size limit for PDF files. However, it is important to note that PDF files are not editable, so the intended recipient will not be able to make any changes to the presentation.

Conclusion

When a PowerPoint presentation is too large to be sent via email, there are several options for sending it. These include using a file compression program, using a file sharing service, uploading the presentation to a website, using a cloud storage service, and creating a PDF file. Each of these methods has its own advantages and drawbacks, so it is important to evaluate them carefully before deciding which one is best suited for the task.