How to Email Excel?

Emailing Excel documents is a convenient way to share data with others quickly and easily. Whether you’re sending a spreadsheet to a colleague, a report to your supervisor, or a financial document to a client, emailing Excel documents is a great way to get the information out quickly. In this article, we’ll discuss how to email Excel documents, including the best formats to use and how to secure the document before sending. With these tips, you’ll be able to email Excel documents with confidence.

How to Send Excel Files Through Email

Sending an Excel file through email is a straightforward process, but can be a bit tricky for those who are not familiar with the process. By following these simple steps, anyone can send Excel spreadsheet files to their colleagues, friends, or family members.

The first step is to open the Excel spreadsheet file that needs to be emailed. After the file is open, select “File” from the menu bar and then select “Send To” and then select “Mail Recipient”. This will open a new window with several options. Select “Send as Attachment” to attach the Excel file to the email.

The next step is to enter the recipient’s email address in the “To” field and enter a subject line. Then select “Send” to send the email. The recipient will receive the email with the Excel spreadsheet attached, which can be opened and viewed in their email program.

Attaching an Excel Spreadsheet to an Email

When sending an Excel spreadsheet through email, the file can be attached to the email by selecting the “Attach File” option in the new window. Then the user can browse the computer and select the Excel spreadsheet file they need to attach. Once the file is selected, it will be attached to the email.

The user can also write their message in the email body, if they wish. Once they are finished, they can select “Send” to send the email with the attached Excel spreadsheet.

Saving an Excel File as a PDF

Another way to send an Excel file through email is to save the file as a PDF. This can be done by selecting “File” from the top menu bar and then selecting “Print” from the drop-down menu. In the new window, select “Save as PDF” from the drop-down menu. The user can then name their file and save it to their computer.

To attach the PDF file to the email, select the “Attach File” option in the new window and browse to the PDF file that was just saved. Once the file is selected, it will be attached to the email. The user can then write their message in the email body, if they wish, and select “Send” to send the email with the attached PDF file.

Saving an Excel File as an Image

Another way to send an Excel spreadsheet through email is to save the file as an image. This can be done by selecting “File” from the top menu bar and then selecting “Save As”. In the new window, select the “Image” option from the list of file types. The user can then name their file and save it to their computer.

To attach the image file to the email, select the “Attach File” option in the new window and browse to the image file that was just saved. Once the file is selected, it will be attached to the email. The user can then write their message in the email body, if they wish, and select “Send” to send the email with the attached image file.

Saving an Excel File as a Text File

The last way to send an Excel spreadsheet through email is to save the file as a text file. This can be done by selecting “File” from the top menu bar and then selecting “Save As”. In the new window, select the “Text File” option from the list of file types. The user can then name their file and save it to their computer.

To attach the text file to the email, select the “Attach File” option in the new window and browse to the text file that was just saved. Once the file is selected, it will be attached to the email. The user can then write their message in the email body, if they wish, and select “Send” to send the email with the attached text file.

Compressing an Excel File

If the Excel spreadsheet is too large to fit in a single email, the user can compress the file before sending. This can be done by selecting “File” from the top menu bar and then selecting “Compress”. The user can then save the compressed file to their computer.

To attach the compressed file to the email, select the “Attach File” option in the new window and browse to the compressed file that was just saved. Once the file is selected, it will be attached to the email. The user can then write their message in the email body, if they wish, and select “Send” to send the email with the attached compressed file.

Sending a Link to an Excel File

If the user wants to send a link to the Excel spreadsheet instead of attaching the file to the email, they can do so by uploading the file to a cloud storage service such as Dropbox or Google Drive. Once the file is uploaded, the user can copy the link to the file and paste it into the email body. The recipient can then click on the link to access the file.

Tips for Sending Excel Files Through Email

Keep the File Size Small

It’s important to keep the file size of the Excel spreadsheet as small as possible when sending it through email. If the file is too large, it may not be able to be attached to the email or it may take a long time to send and receive.

Compress the File if Necessary

If the file is too large to fit in a single email, it’s a good idea to compress the file before sending. This will reduce the file size and make it easier to send and receive.

Include a Message with the File

When sending an Excel spreadsheet through email, it’s a good idea to include a message with the file. This will help the recipient understand what the file is and why it was sent.

Send a Link Instead of Attaching the File

If the file is too large to send as an attachment, it’s a good idea to upload the file to a cloud storage service and then send a link to the file in the email. This will save time and make it easier for the recipient to access the file.

Frequently Asked Questions

Emailing an Excel file is easy and straightforward, and can be a great way to share data quickly. Whether you are emailing a spreadsheet to a co-worker, client, or friend, the process is simple and intuitive. With the right tools and a few clicks, you can quickly and reliably share your Excel work with others. With the right know-how, you can become a master of emailing Excel files in no time.