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How to Email Large Files in Outlook?

Are you tired of the hassle of trying to share large files via email? Transferring large files over email can be a real challenge. You may have even had emails bounce back due to the file size being too big to send. But don’t worry, in this article, we’ll show you how to email large files in Outlook quickly and easily. By the end of this article, you’ll be able to share large files with confidence. So let’s get started!

How to Email Large Files in Outlook?

Source: tutsplus.com

Using Microsoft Outlook to Email Large Files

Emailing large files is a common problem for many people. Microsoft Outlook is one of the most popular email clients and can be used to easily send large files. Outlook allows users to attach files up to 25MB in size, and provides a number of options for sending files larger than that. Here’s how to email large files in Outlook.

Using OneDrive to Send Files

One of the most convenient methods to send large files via Outlook is to use Microsoft OneDrive. OneDrive is a cloud storage service that is integrated with Outlook, making it easy to send large files. To use OneDrive, simply attach the file to your email message and upload it to OneDrive. The recipient of the email will then be able to download the file from your OneDrive account.

Another option is to use Outlook’s “Insert File” feature. This feature allows you to insert a link to the file in the body of your email message, which the recipient can then click to download the file. This is a great way to send large files without having to upload them to a cloud storage service.

Using File Compression

File compression is another great way to send large files via Outlook. File compression allows you to reduce the size of the file so that it can be sent via email. There are a number of file compression programs available, such as 7-Zip and WinRar, which can be used to compress large files.

Once you have compressed the file, simply attach it to the email message and send it. The recipient will then be able to extract the file from the compressed archive. This is an easy and effective way to send large files via Outlook.

Using Web Services

There are a number of web services that can be used to send large files via Outlook. Services such as Dropbox, Google Drive, and WeTransfer allow you to upload and share large files with ease. To use these services, simply upload the file to the service, copy the link, and paste it into your email message. The recipient can then click the link to download the file.

Using FTP

FTP, or File Transfer Protocol, is another great way to send large files via Outlook. To use FTP, you will need to set up an FTP server on your computer or on a web hosting account. Once you have set up the server, you can then attach the file to your email message and provide the recipient with the FTP server information. The recipient can then connect to the server to download the file.

Using a Secure File Transfer Service

If you need to send sensitive or confidential files, it is best to use a secure file transfer service. Services such as SendSafely, Filemail, and Secure File Transfer Protocol (SFTP) allow you to send files securely, ensuring that the files are encrypted and can only be accessed by the intended recipient. These services also provide additional features such as password protection and file expiry, making them ideal for sending sensitive files.

Top 6 Frequently Asked Questions

What is the Maximum Size for an Outlook Email Attachment?

The maximum size for an Outlook email attachment is determined by the restrictions set by the email server. Most email services will allow you to send attachments up to 20MB or 25MB in size. Some services may allow attachments up to 50MB, while other services may restrict the size of attachments to as low as 5MB. It’s important to check with your email service provider to find out what their attachment size limitations are.

How Can I Email a Large File in Outlook?

If you need to email a file that exceeds the size restriction of your email service, you can use a file sharing service. Services like Dropbox and Google Drive allow you to upload the file to their servers, then they will generate a link that you can send in an email. The recipient will be able to click the link and download the file from the file sharing service.

What is the Best Way to Send Large Files Through Outlook?

The best way to send large files through Outlook is to use a file sharing service like Dropbox or Google Drive. These services allow you to upload files to their servers, and then generate a link that you can send in an email. The recipient can click the link and download the file from the file sharing service. This is the easiest and most reliable way to send large files through Outlook.

What is the Maximum File Size for Google Drive?

Google Drive allows you to upload files up to 5TB in size. However, it’s important to note that the maximum file size you can send in an email is determined by the email service you’re using. Most email services will allow attachments up to 20MB or 25MB in size, so you may need to use a file sharing service to send larger files.

How Can I Compress a File Before Sending it Through Outlook?

You can compress a file before sending it through Outlook by using a file compression program. There are many free file compression programs available for download, such as 7-Zip, WinZip, and WinRAR. Once you’ve downloaded and installed the program, you can use it to create a compressed version of the file that is much smaller in size. This will make it easier to send the file through Outlook without exceeding the attachment size limit.

What is the Best File Compression Program?

The best file compression program is a matter of personal preference. There are many free file compression programs available for download, such as 7-Zip, WinZip, and WinRAR. Each of these programs offer different features and levels of compression, so it’s best to try out a few different programs to find the one that works best for you.

How to Send Big Files with Outlook

Sending large files through Outlook is a great way to easily and securely communicate with colleagues and partners. With Outlook, you can quickly and easily send large files for any purpose, and with its powerful email server, you can be sure that the files will be delivered quickly and securely. So, if you need to send large files, Outlook is the perfect choice.