How to Export Emails From Outlook 365?

Are you looking for a way to export emails from Outlook 365? Exporting emails from Outlook 365 can be a daunting task, especially if you’re not familiar with the program. But don’t worry—with the right tools and a bit of guidance, you can easily export emails from Outlook 365 in a few simple steps. In this guide, we’ll walk you through the process of exporting emails from Outlook 365, so you can save and back up your emails with ease.

Exporting Emails from Outlook 365

Exporting emails from Outlook 365 is an easy task. It allows you to save your important emails and attachments in a file format that can be used in other email programs or saved for archiving. In this guide, we will show you how to export emails from Outlook 365.

Creating a PST File

The first step in exporting emails from Outlook 365 is to create a PST file. A PST file is Outlook’s file format for storing emails and other data. To create a PST file, open Outlook 365 and select File > Open & Export > Import/Export. In the Import and Export Wizard, select Export to a file. Select Outlook Data File (.pst) as the file type and click Next. In the next window, select the folder you want to export and click Next. Finally, select a location to save the PST file and click Finish.

Exporting Emails from the PST File

Once you have created the PST file, you can export the emails from it. Open the PST file in Outlook 365, select the folder you want to export, and then select File > Open & Export > Import/Export. In the Import and Export Wizard, select Export to a file. Select either Comma Separated Values or Windows Live Mail as the file type and click Next. In the next window, select the folder you want to export and click Next. Finally, select a location to save the exported emails and click Finish.

Importing Emails into Another Email Program

If you want to use the exported emails in another email program, you can import them into the program. To do this, open the email program and select File > Import. In the Import Wizard, select the file type of the exported emails and click Next. In the next window, select the file you want to import and click Next. Finally, select the folder you want to import the emails into and click Finish.

Exporting Emails from Outlook 365 to a Hard Drive

If you want to store the exported emails on a hard drive, you can do so by creating a folder and saving the emails there. To do this, open Outlook 365 and select the folder you want to export. Select File > Open & Export > Import/Export. In the Import and Export Wizard, select Export to a file. Select either Comma Separated Values or Windows Live Mail as the file type and click Next. In the next window, select the folder you want to export and click Next. Finally, select a location to save the exported emails and click Finish.

Saving the Exported Emails in a Folder

Once you have exported the emails, create a folder on your hard drive and save the exported emails there. To do this, open the folder where the emails were exported and select the emails you want to save. Right click on the selected emails and select Copy. Then, open the folder on your hard drive and right click and select Paste. The emails will be saved in the folder on your hard drive.

Backing Up the Emails

Once the emails have been saved to the folder on your hard drive, you can create a backup of the emails. To do this, select the emails in the folder and right click and select Copy. Then, open a second folder on your hard drive and right click and select Paste. This will create a backup of the emails in the second folder.

Conclusion

Exporting emails from Outlook 365 is an easy task. By following the steps in this guide, you can easily export emails from Outlook 365, save them to a PST file, export them to a file, and save them to a folder on your hard drive. You can also use the exported emails in another email program, or create a backup of the emails.

Related FAQ

Q1: How do I export emails from Outlook 365?

A1: To export emails from Outlook 365, you first need to open Outlook and select the emails you want to export. Then, click on the File tab, select Open & Export, and click on the Export to a File option. From the available options, select Outlook Data File (.pst), and then select the items you want to export. Finally, select the destination folder for the exported emails and click on the Finish button to complete the export process.

Q2: What type of file is used to export emails from Outlook 365?

A2: When exporting emails from Outlook 365, the file type used is Outlook Data File (.pst). This file type is a type of personal folder file created by Outlook, which stores emails, contacts, calendars, tasks, and other data. The .pst file can be used to transfer data between different versions of Outlook and to back up important emails.

Q3: Is it possible to export a single email from Outlook 365?

A3: Yes, it is possible to export a single email from Outlook 365. To do this, first select the email that you want to export. Then, click on the File tab, select Open & Export, and click on the Export to a File option. From the available options, select Outlook Data File (.pst) and select the folder where you want the email to be exported. Finally, click on the Finish button to complete the export process.

Q4: Can I export multiple emails from Outlook 365 at the same time?

A4: Yes, it is possible to export multiple emails from Outlook 365 at the same time. To do this, first select the emails that you want to export. Then, click on the File tab, select Open & Export, and click on the Export to a File option. From the available options, select Outlook Data File (.pst), and then select the items you want to export. Finally, select the destination folder for the exported emails and click on the Finish button to complete the export process.

Q5: Is there a way to export emails from Outlook 365 to a different email service?

A5: Yes, it is possible to export emails from Outlook 365 to a different email service. To do this, first select the emails that you want to export. Then, click on the File tab, select Open & Export, and click on the Export to a File option. From the available options, select Comma Separated Values (.csv) and select the folder where you want the emails to be exported. Finally, click on the Finish button to complete the export process. The exported emails can then be imported into the other email service.

Q6: Does exporting emails from Outlook 365 delete them?

A6: No, exporting emails from Outlook 365 does not delete them. When you export emails from Outlook 365, the emails are simply copied to the specified destination folder. The original emails remain in Outlook 365 and can still be accessed. Exporting emails from Outlook 365 is a useful way to back up important emails or transfer them to another email service.

Microsoft 365/Exchange – How to export emails in a PST format from the 365 portal

In conclusion, exporting emails from Outlook 365 can be a straightforward process if you know the steps. All you need to do is open the Outlook application, select the emails you want to export, and then export them in the desired file format. With this guide, you can now easily export important emails from Outlook 365 with ease.