How to Export Outlook Email?

The ability to export Outlook emails is an invaluable skill for anyone who uses Outlook for their email needs. Exporting Outlook emails allows you to save your emails, contacts, and other important information in a format that can be transferred to another computer or email platform. In this article, we will look at how to export Outlook email, providing step-by-step instructions to make this process easy and stress-free.

Exporting Outlook Email for Personal Use

Microsoft Outlook is an email client which is used to store emails both online and offline. It has the ability to export emails from its folder to a computer’s hard disk. Exporting emails from Outlook can be helpful for archiving emails, transferring emails to a different computer or backing up emails to an external drive. In this article, we will discuss how to export Outlook emails into multiple different file formats.

In order to export Outlook emails, the user must first open their Outlook application. After opening the application, the user will have to select the emails which they want to export. The user can select multiple emails at once or select individual emails. After the emails are selected, the user will need to click on the “File” tab in the top-left corner of the Outlook window. After clicking on the “File” tab, the user will need to click on the “Export” option from the drop-down menu.

Exporting Outlook Emails as PST Files

Once the “Export” option is clicked, a new window will open up with a list of various file formats which can be used to export the Outlook emails. The user must select the “Outlook Data File (.pst)” option from the list. After selecting the “Outlook Data File (.pst)” option, the user will need to click on the “Next” button in the bottom-right corner of the window.

The user will then need to select the destination folder to which the emails will be exported. After selecting the destination folder, the user will need to click on the “Finish” button in the bottom-right corner of the window. This will start the export process and the Outlook emails will be exported in the specified folder as a PST file.

Exporting Outlook Emails as EML Files

In order to export Outlook emails as EML files, the user will again need to open their Outlook application and then select the emails which they want to export. After selecting the emails, the user will then need to click on the “File” tab in the top-left corner of the Outlook window. After clicking on the “File” tab, the user will need to click on the “Export” option from the drop-down menu.

Once the “Export” option is clicked, a new window will open up with a list of various file formats which can be used to export the Outlook emails. The user must select the “Outlook Messages (.eml)” option from the list. After selecting the “Outlook Messages (.eml)” option, the user will need to click on the “Next” button in the bottom-right corner of the window.

The user will then need to select the destination folder to which the emails will be exported. After selecting the destination folder, the user will need to click on the “Finish” button in the bottom-right corner of the window. This will start the export process and the Outlook emails will be exported in the specified folder as a EML file.

Exporting Outlook Email for Corporate Use

Microsoft Outlook is an email client which is used by many corporations for managing their emails. It has the ability to export emails from its folder to a computer’s hard disk. Exporting emails from Outlook can be helpful for archiving emails, transferring emails to a different computer or backing up emails to an external drive. In this article, we will discuss how to export Outlook emails into multiple different file formats for corporate use.

In order to export Outlook emails, the user must first open their Outlook application. After opening the application, the user will have to select the emails which they want to export. The user can select multiple emails at once or select individual emails. After the emails are selected, the user will need to click on the “File” tab in the top-left corner of the Outlook window. After clicking on the “File” tab, the user will need to click on the “Export” option from the drop-down menu.

Exporting Outlook Emails as MSG Files

Once the “Export” option is clicked, a new window will open up with a list of various file formats which can be used to export the Outlook emails. The user must select the “Outlook Messages (.msg)” option from the list. After selecting the “Outlook Messages (.msg)” option, the user will need to click on the “Next” button in the bottom-right corner of the window.

The user will then need to select the destination folder to which the emails will be exported. After selecting the destination folder, the user will need to click on the “Finish” button in the bottom-right corner of the window. This will start the export process and the Outlook emails will be exported in the specified folder as a MSG file.

Exporting Outlook Emails as HTML Files

In order to export Outlook emails as HTML files, the user will again need to open their Outlook application and then select the emails which they want to export. After selecting the emails, the user will then need to click on the “File” tab in the top-left corner of the Outlook window. After clicking on the “File” tab, the user will need to click on the “Export” option from the drop-down menu.

Once the “Export” option is clicked, a new window will open up with a list of various file formats which can be used to export the Outlook emails. The user must select the “Outlook Web Pages (.htm;.html)” option from the list. After selecting the “Outlook Web Pages (.htm;.html)” option, the user will need to click on the “Next” button in the bottom-right corner of the window.

The user will then need to select the destination folder to which the emails will be exported. After selecting the destination folder, the user will need to click on the “Finish” button in the bottom-right corner of the window. This will start the export process and the Outlook emails will be exported in the specified folder as a HTML file.

Frequently Asked Questions

What is Outlook?

Outlook is an email client developed and sold by Microsoft. It is part of the Microsoft Office suite and is available for both Windows and MacOS. Outlook is a powerful email client that allows users to manage multiple email accounts, create and view calendar events, and keep track of contacts. It also includes a feature-rich task manager and to-do list, allowing users to stay organized and manage their time efficiently.

How do I export email from Outlook?

Exporting email from Outlook is a simple process. First, open the Outlook application and select the emails that you want to export. Next, select the “File” tab and then select “Open & Export”. From there, select “Export to a file” and then “Outlook Data File (.pst)”. You will then be prompted to select the emails that you want to export and where you want to save the file. Finally, select “Finish” and your emails will be exported to the specified location.

What is an Outlook Data File?

An Outlook Data File (.pst) is a file format used by Microsoft Outlook to store emails, contacts, tasks, and calendar events. This is the file format used when exporting emails from Outlook and is the only file format that can be used for this purpose. The Outlook Data File is a single, compressed file that contains all the emails, contacts, tasks, and calendar items that are exported from Outlook.

What are the benefits of exporting emails from Outlook?

Exporting emails from Outlook can be beneficial for a few reasons. First, it allows you to back up and save your emails in a safe and secure location. This can be especially useful if you are switching email providers or need to access your emails from a different computer. Exporting emails from Outlook also allows you to easily transfer emails from one account to another, or from one computer to another.

What are the risks of exporting emails from Outlook?

Exporting emails from Outlook can pose some risks, especially if the exported emails contain sensitive information. The exported emails are stored in an Outlook Data File, which can be opened and viewed by anyone who has access to the file. This means that the exported emails may be viewed by unauthorized individuals, which could lead to the emails being misused or stolen. It is important to make sure that the exported emails are stored in a secure location.

What are some best practices for exporting emails from Outlook?

Some best practices for exporting emails from Outlook include: backing up emails regularly, encrypting the exported emails, and storing the exported emails in a safe and secure location. It is also important to make sure that the Outlook Data File is not opened or viewed by anyone other than the intended recipient. Additionally, it is important to delete any exported emails that are no longer needed in order to prevent them from being misused.

How to Export and import Emails with the help of outlook

Exporting Outlook emails is a great way to preserve your emails for future reference or to send them to another device. With the steps outlined above, you can easily export your emails from Outlook and store them in a secure location. If you ever need to use these emails again, the exporting process is just as simple. Now that you know how to export Outlook emails, you can better organize your emails and keep them safe.