How to Permanently Delete Outlook Emails From Server?

Are you looking for a way to delete your emails from Outlook permanently? Do you want to make sure that your emails remain safe and secure? In this article, we will discuss the different ways you can permanently delete Outlook emails from the server. We will cover the steps you need to take to ensure that your emails are permanently deleted and no longer accessible to anyone. By the end of this article, you should have the knowledge and confidence to securely erase any Outlook emails from the server.

How to Permanently Delete Outlook Emails From Server?

Outlook emails are often used to store important information and contacts, so it is important to be able to delete emails from the server permanently. There are several ways to permanently delete emails from Outlook, including deleting them manually, using the Outlook “Empty Folder” command, or using a third-party tool. By following the steps outlined below, you can ensure that your Outlook emails are permanently deleted from the server.

Manually Deleting Outlook Emails

The simplest way to delete Outlook emails is to do so manually. To delete an email, open the email and select the “Delete” button. The email will be moved to the “Deleted Items” folder and you can then select the “Empty Folder” command to permanently delete the email. Note that this method will only delete emails that have already been downloaded to your computer.

Using the Empty Folder Command

The Outlook Empty Folder command can be used to permanently delete emails from the server. To use this command, open the folder containing the emails you want to delete and select the “Empty Folder” command. All emails in the folder will be permanently deleted from the server. Note that this command will not delete emails that have already been downloaded to your computer.

Using a Third-Party Tool

There are a number of third-party tools available that can be used to permanently delete emails from Outlook. These tools can be configured to delete emails from the server after a certain period of time. Many of these tools can also be used to automatically delete emails from the server when they are opened or replied to.

Using Archive Feature

The Archive feature in Outlook can be used to permanently delete emails from the server. To use this feature, select the emails you want to delete and then select the “Archive” option. The emails will be moved to the “Archive” folder and will be permanently deleted from the server.

Using the IMAP Protocol

If your Outlook account is set up to use the IMAP protocol, you can permanently delete emails from the server by selecting the “Delete” command. This will move the emails to the “Trash” folder and they will be permanently deleted from the server.

Using the POP Protocol

If your Outlook account is set up to use the POP protocol, you can permanently delete emails from the server by selecting the “Delete” command. The emails will be moved to the “Trash” folder and they will be permanently deleted from the server after a certain period of time.

Top 6 Frequently Asked Questions

1. What is Microsoft Outlook?

Microsoft Outlook is an email client developed by Microsoft that is used for managing emails, contacts, calendars, tasks, and more. It is available as a desktop application, as well as a web-based version for accessing emails from any device. It is one of the most popular email clients due to its wide range of features and ease of use.

2. How can I permanently delete Outlook emails from the server?

Permanently deleting Outlook emails from the server is a straightforward process. First, select the emails you wish to delete and then click the “Delete” button. This will move the emails to the “Deleted Items” folder. From there, click the “Empty Deleted Items Folder” option, which will permanently delete the emails from the server.

3. What happens when I delete an email from Outlook?

When you delete an email from Outlook, the email is moved to the “Deleted Items” folder. It is not permanently deleted from the server until you empty the “Deleted Items” folder. This ensures that you have a way to recover emails if needed.

4. Can I recover emails after deleting them from Outlook?

Yes, you can recover emails after deleting them from Outlook. If you have deleted the emails from the “Deleted Items” folder, you can recover them from the “Recover Deleted Items” folder. This folder is available from the folder list in Outlook.

5. How long do deleted emails remain in the “Deleted Items” folder?

Deleted emails remain in the “Deleted Items” folder until you empty the folder or until the emails are automatically removed by Outlook’s AutoArchive feature. You can adjust the AutoArchive settings to determine how long emails remain in the folder before they are removed.

6. Is there a way to disable AutoArchive?

Yes, you can disable the AutoArchive feature in Microsoft Outlook. To do this, go to the File tab and click Options. Then, select the Advanced tab and click the AutoArchive Settings button. From here, you can uncheck the “Run AutoArchive every X days” option to disable AutoArchive.

Outlook 2019 How to permanently delete email without recovery

Permanently deleting Outlook emails from the server can be a time consuming process, but the steps outlined above can help you quickly and easily remove unwanted emails. By understanding the difference between moving emails to the Deleted Items folder and permanently deleting them from the server, you can regain control of your Outlook mailbox and ensure that your emails are securely and permanently removed from the server.