How to Print Certain Columns in Excel?

Printing certain columns in Excel can be a great way to save time and money when working with large spreadsheets. By focusing on the columns that you need, rather than printing out the entire spreadsheet, you can save on paper, ink, and time. In this article, we’ll provide a step-by-step guide on how to print only certain columns in Excel. From customizing your page layout to choosing which columns to print, you’ll have everything you need to efficiently select and print the data you need.

Printing Certain Columns in Excel

Printing certain columns in Microsoft Excel is a simple process of selecting the columns you want to print, configuring your print settings, and then printing. You can also adjust the page orientation and size of your document, and even print multiple copies of the same document. This article will show you how to print certain columns in Excel.

Selecting the Columns to Print

The first step in printing certain columns in Excel is to select which columns you want to print. You can do this by clicking and dragging your mouse across the column headers you want to print. Alternatively, you can select the first column you want to print, then press and hold the Shift key and select the last column you want to print. This will select the entire range of columns in between.

Once you have selected the columns you want to print, you can move on to the next step.

Configuring Print Settings

Once you have selected the columns you want to print, you can begin configuring your print settings. To do this, click on the File tab in the top-left corner of the window, then click Print. This will open the Print dialog box.

Here, you can adjust the page orientation and size of your document, as well as select the number of copies you want to print. You can also select which columns you want to print by selecting the Print Selected Columns option.

Printing the Document

Once you have finished configuring your print settings, you can print the document by clicking the Print button in the bottom-right corner of the Print dialog box. This will send the document to your chosen printer, and it will begin printing.

Previewing the Document

Before you print your document, you may want to preview it to make sure it looks the way you want it to. To do this, click the File tab in the top-left corner of the window, then click Print Preview. This will open the Print Preview dialog box, where you can view your document as it will appear when printed.

If you are not happy with the way your document looks, you can adjust your print settings to improve the layout of the document.

Adjusting the Page Layout

If you want to adjust the page layout of your document, you can do so by clicking the Page Layout tab in the top-right corner of the Print Preview dialog box. This will open the Page Layout dialog box, where you can adjust the margins, orientation, and size of your document.

Printing Multiple Copies

If you need to print multiple copies of the same document, you can do so by selecting the Multiple Copies option in the Print dialog box. This will open the Multiple Copies dialog box, where you can select the number of copies you want to print and the order in which they should be printed.

Once you have finished configuring your print settings, you can print the document by clicking the Print button in the bottom-right corner of the Multiple Copies dialog box.

Few Frequently Asked Questions

Q1. How do I print specific columns in Excel?

A1. You can print specific columns in Excel by selecting the columns you want to print, going to the File tab, selecting Print, and then selecting Print Selection under Settings. To select the columns, you can either click and drag to select the columns, or you can use the keyboard shortcut Ctrl+Spacebar to select the column. Once you have the columns selected, you can choose Print Selection from the Settings drop-down menu and then click Print. This will print only the columns you have selected.

Q2. What is the best way to select a specific column to print in Excel?

A2. The best way to select a specific column to print in Excel is to use the keyboard shortcut Ctrl+Spacebar. This will select the entire column, making it easy to click Print Selection when you go to the File tab and select Print. You can also select the column by clicking and dragging to select the columns, however this method is slightly more time consuming.

Q3. How can I print a specific range of columns in Excel?

A3. To print a specific range of columns in Excel, you can select the columns you want to print, go to the File tab, select Print, and then choose Print Selection under Settings. You can select the columns by clicking and dragging to select the columns, or you can use the keyboard shortcut Ctrl+Spacebar to select the column. Once you have the columns selected, you can choose Print Selection from the Settings drop-down menu and then click Print. This will print only the columns within the range you have selected.

Q4. Is there a way to print specific rows in Excel?

A4. Yes, there is a way to print specific rows in Excel. You can select the rows you want to print, go to the File tab, select Print, and then choose Print Selection under Settings. To select the rows, you can either click and drag to select the rows, or you can use the keyboard shortcut Shift+Spacebar to select the row. Once you have the rows selected, you can choose Print Selection from the Settings drop-down menu and then click Print. This will print only the rows you have selected.

Q5. How can I print multiple columns in Excel?

A5. To print multiple columns in Excel, you can select the columns you want to print, go to the File tab, select Print, and then choose Print Selection under Settings. You can select the columns by clicking and dragging to select the columns, or you can use the keyboard shortcut Ctrl+Spacebar to select the column. Once you have the columns selected, you can choose Print Selection from the Settings drop-down menu and then click Print. This will print only the columns you have selected.

Q6. Is there a way to print specific cells in Excel?

A6. Yes, there is a way to print specific cells in Excel. You can select the cells you want to print, go to the File tab, select Print, and then choose Print Selection under Settings. To select the cells, you can either click and drag to select the cells, or you can use the keyboard shortcut Ctrl+Shift+Arrow Keys to select the cells. Once you have the cells selected, you can choose Print Selection from the Settings drop-down menu and then click Print. This will print only the cells you have selected.

In conclusion, printing certain columns in Excel is a simple task that can be done quickly and easily with a few clicks of the mouse. With the help of the instructions outlined in this article, you should now have the knowledge and skills required to print the columns you need in Excel. Whether you’re printing data for a report or a presentation, you’ll now be able to confidently prepare and print the right columns for the job.