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How to Print Page Numbers in Excel?

Printing page numbers in Excel can be a great way to organize your data and make it easier to read and reference. Whether you’re a student, a business professional, or a casual user, page numbers can help you keep track of your data and make it easier to find the information you need. In this tutorial, we’ll show you how to print page numbers in Excel and explore some of the best ways to make the most of this feature.

How to Print Page Numbers in Excel?

Printing Page Numbers in Microsoft Excel

Printing page numbers in Microsoft Excel is a useful way to keep track of your data and help you stay organized. Whether you’re printing labels or creating a spreadsheet, page numbers can help you quickly find and reference specific data. This guide will walk you through the steps of printing page numbers in Microsoft Excel.

Adding Page Numbers to a Header or Footer

The first step to printing page numbers in Excel is to add them to the header or footer of your document. To do this, click on ‘page layout’ in the top menu. Then, select ‘header and footer’. This will open a new window where you can add page numbers to your document. In the new window, select the ‘page number’ dropdown menu and choose the page number format you would like to use. Once you’ve chosen the format, click ‘OK’ and the page numbers will be added to your document.

Customizing Page Numbers in Excel

If you want to customize the page numbers in Excel, you can do so by clicking on ‘page layout’ again and selecting ‘page setup’. Here, you can adjust the page margins, paper size, orientation, and more. You can also choose to include a header and footer, which will allow you to customize the page numbers further.

Printing Page Numbers in Excel

Once you’ve added and customized the page numbers in Excel, you’re ready to print them. To do this, click on ‘file’ in the top menu and select ‘print’. In the print dialog box, make sure that ‘page numbers’ is checked and click ‘print’. This will print the page numbers in your Excel document.

Changing Page Numbers in Excel

If you need to change the page numbers in Excel, you can do so by going back to the ‘page setup’ window. Here, you can select the page number format you want to use and click ‘OK’ to apply the changes. You can also choose to start the page numbers from a different page if needed.

Printing Multiple Pages in Excel

If you need to print multiple pages in Excel, you can do so by selecting ‘print’ from the ‘file’ menu and choosing the ‘pages’ option. Here, you can specify the pages you want to print and click ‘print’. This will print the specified pages with the page numbers you’ve added.

Printing Page Numbers in Excel on Mac

If you’re using Excel on a Mac, you can still print page numbers in your documents. To do this, click on ‘file’ in the top menu and select ‘print’. In the print dialog box, select the ‘page setup’ option and choose the page number format you want to use. Click ‘OK’ and the page numbers will be added to your document.

Using Page Breaks in Excel

Page breaks in Excel can help you control where the page numbers start and end. To add a page break in Excel, click on ‘page layout’ and select ‘page break’. Then, choose the type of page break you want to use and click ‘OK’. This will add a page break at the specified location and the page numbers will start from there.

Conclusion

Printing page numbers in Excel is a great way to stay organized and quickly reference specific data. With Microsoft Excel, you can easily add page numbers to your documents, customize them, and print them. You can also use page breaks to control where the page numbers start and end. With these steps, you’ll be able to print page numbers in Excel in no time.

Few Frequently Asked Questions

Q1. How to print page numbers in Excel?

A1. To print page numbers in Excel, first select the worksheet that you would like to add page numbers to. Then go to the Page Layout tab on the ribbon and select “Page Setup”. In the Page Setup window, go to the “Header/Footer” tab. From here, select the “Custom Header” option and type in “&P”. This will insert the page number in the header of your Excel sheet. Click “OK” and the page numbers will be printed.

Q2. How do I control the font size of the page numbers in Excel?

A2. To control the font size of the page numbers in Excel, go to the Page Layout tab on the ribbon and select “Page Setup”. In the Page Setup window, go to the “Header/Footer” tab. From here, select the “Custom Header” option and type in “&P”. This will insert the page number in the header of your Excel sheet. Then go to the “Font” tab and select the font size that you would like to use for the page numbers. Click “OK” and the page numbers will be printed with the desired font size.

Q3. How can I add a header or footer to the page numbers in Excel?

A3. To add a header or footer to the page numbers in Excel, go to the Page Layout tab on the ribbon and select “Page Setup”. In the Page Setup window, go to the “Header/Footer” tab. From here, select the “Custom Header” or “Custom Footer” option and type in the text that you would like to appear before or after the page number. Then, type in “&P”. This will insert the page number in the header or footer of your Excel sheet. Click “OK” and the page numbers will be printed with the desired header or footer.

Q4. How can I start the page numbers in Excel from a specific number?

A4. To start the page numbers in Excel from a specific number, go to the Page Layout tab on the ribbon and select “Page Setup”. In the Page Setup window, go to the “Header/Footer” tab. From here, select the “Custom Header” or “Custom Footer” option and type in the text that you would like to appear before or after the page number. Then, type in “&P” followed by the desired page number (e.g. &P4 for page number 4). This will insert the page number in the header or footer of your Excel sheet, starting from the desired number. Click “OK” and the page numbers will be printed from the desired page number.

Q5. How can I add page numbers to multiple worksheets in Excel?

A5. To add page numbers to multiple worksheets in Excel, first select the worksheets that you would like to add page numbers to. Then go to the Page Layout tab on the ribbon and select “Page Setup”. In the Page Setup window, go to the “Sheet” tab and select the “Apply To” option. From here, select the “Selected sheets” option and click “OK”. This will apply the same page number to all the selected worksheets. Then, go to the “Header/Footer” tab and select the “Custom Header” or “Custom Footer” option and type in “&P”. This will insert the page number in the header or footer of your Excel sheets. Click “OK” and the page numbers will be printed on all the selected worksheets.

Q6. How can I reset the page numbers in Excel?

A6. To reset the page numbers in Excel, go to the Page Layout tab on the ribbon and select “Page Setup”. In the Page Setup window, go to the “Header/Footer” tab. From here, select the “Custom Header” or “Custom Footer” option and type in “&P”. This will insert the page number in the header or footer of your Excel sheet. Then, go to the “Sheet” tab and select the “Reset” option. This will reset the page numbers to their original value. Click “OK” and the page numbers will be reset.

How to Print Page Numbers in Excel

In conclusion, printing page numbers in Excel is a great way to keep track of your data and ensure that it is organized properly. It is a simple process to accomplish and requires very little time to set up. With the right instructions and a few clicks of the mouse, you can be up and running with page numbers in no time. So, don’t hesitate to take advantage of this helpful feature to keep your data organized and make the most out of your Excel spreadsheets.