How to Recall a Meeting Invite in Outlook?

Do you need to recall an Outlook meeting invite that you sent? If so, you’re in the right place! In this guide, we’ll walk you through the steps required to recall a meeting invite in Outlook. We’ll also discuss how to make sure that your meeting invites get read and responded to in a timely manner. By the end of this guide, you’ll have the confidence and knowledge needed to recall a meeting invite efficiently and successfully. Let’s get started!

How to Reschedule an Outlook Meeting Invite

Outlook makes it easy to schedule, manage and track your meetings and other events. Sometimes, however, you may need to reschedule a meeting that you’ve already sent an invite for. Luckily, Outlook provides a simple way to do this. Here’s a guide on how to recall a meeting invite in Outlook.

The first step is to open the Outlook application. From the Home tab, select the Calendar icon which will bring you to the Calendar view. Here, you can find the meeting invite that you want to reschedule. To edit the meeting, double click on the invite and select the “Change Meeting” option. This will open a new window with the details of the meeting.

Change the Date and Time

In the new window, you can change the date and time of the meeting. To do this, select the “Date and Time” option and select the new date and time that you want to reschedule the meeting for. Once you’re done, click “OK” to save the changes.

Invite New Attendees

You can also invite new attendees to the meeting by selecting the “Invite Attendees” option. This will open a list of contacts that you can select to invite to the meeting. Once you’ve selected the attendees, click “OK” to save the changes.

Send Updated Invite

Once you’ve made the necessary changes, you can send out the updated invite by selecting the “Send Update” option. This will send out the updated invite to all the attendees of the meeting.

Cancel Meeting Invite

If you need to cancel the meeting, you can select the “Cancel Meeting” option. This will send out a cancellation notice to all the attendees of the meeting.

Delete Meeting Invite

If you want to delete the meeting invite, you can select the “Delete Meeting” option. This will remove the meeting invite from your calendar and will not send out any notifications to the attendees.

Frequently Asked Questions

Question 1: What is the process to recall an Outlook meeting invite?

Answer: The process to recall an Outlook meeting invite is relatively straight-forward. First, open Outlook and click on the “Calendar” button in the navigation bar. Then, select the meeting invite you would like to recall from the calendar view. Once the meeting invite is open, click on the “Actions” button in the ribbon and select “Recall This Message” from the dropdown menu. Finally, select the type of recall you would like to send and click “OK”. This will send a recall message to all the recipients of the original invite, notifying them that the meeting invite has been recalled.

Question 2: What are the two types of recalls available in Outlook?

Answer: Outlook offers two types of recalls for meeting invites: “Delete Undeliverable Messages” and “Delete and Replace”. The “Delete Undeliverable Messages” recall will delete any meeting invites that have not been opened or accepted by the invitees. The “Delete and Replace” recall will delete any meeting invites that have been accepted or opened by the invitees, and will replace them with a new meeting invite with the updated information.

Question 3: If I recall a meeting invite, will the invitees be notified?

Answer: Yes, when a meeting invite is recalled, all of the invitees will be sent a recall message notifying them that the meeting invite has been recalled. The message will also include the updated meeting information, if applicable.

Question 4: Can I recall a meeting invite after it has been accepted or declined?

Answer: Yes, it is possible to recall a meeting invite after it has been accepted or declined. However, the “Delete Undeliverable Messages” recall will only delete any meeting invites that have not been opened or accepted by the invitees, so if the meeting invite has already been accepted or declined, it will not be deleted.

Question 5: Is it possible to recall a meeting invite if I am not the organizer?

Answer: Yes, it is possible to recall a meeting invite if you are not the organizer. However, you must have the appropriate permissions in order to do so. If you do not have the necessary permissions, you cannot recall the meeting invite.

Question 6: How can I tell if a meeting invite has been successfully recalled?

Answer: After a meeting invite has been recalled, you can check the “Sent” folder in Outlook to see if the recall message was sent successfully. If the recall message was sent successfully, the “Sent” folder will show the recall message with a status of “Delivered”. If the meeting invite has not been successfully recalled, the status of the message will be “Not Delivered”.

How to Recall sent email message in Outlook – Office 365

Recalling a meeting invite in Outlook is a great way to ensure that you never miss another important meeting. With just a few clicks, you can easily recall and modify any past or future meeting invites. Not only will this save you time and effort, but it will also help you stay organized and on top of your calendar. So, if you ever find yourself in a pinch and needing to recall a meeting invite, give Outlook a try – you won’t regret it!