How to Save Excel File as Pdf?

Do you need to save an Excel file as a PDF but don’t know how? Look no further! In this article we will provide you with a step-by-step guide on how to save an Excel file as a PDF, so you can be sure your documents will look professional and be easy to share with colleagues. With our help, you’ll be able to save your Excel files as PDFs in no time!

Saving an Excel File as a PDF

Excel documents can be saved in a variety of formats, including PDF. PDF is a popular format for saving documents because it is secure and portable. Additionally, a PDF preserves the formatting of your Excel document, making it easy to share. Here is a step-by-step guide on how to save an Excel file as a PDF.

Step 1: Open the Excel File

The first step to saving an Excel file as a PDF is to open the Excel file. If you are using Microsoft Excel, you can open the file by launching the program and selecting the desired file. If you are using an online version of Excel, you can open the file by logging into your account and selecting the desired file.

Step 2: Select File and Print

Once the Excel file is open, you can select the “File” menu and select “Print.” This will open a print preview of your document.

Step 3: Select PDF Printer

Once the print preview is open, you can select the “Printer” dropdown menu and select “PDF Printer.” This will open a new window where you can select a location where you want to save the file.

Adjusting the PDF Settings

After selecting the PDF printer, you can adjust the settings of the PDF file. For example, you can adjust the page size, page orientation, page margins, and page order. Additionally, you can add a password to the PDF file to make it more secure.

Step 1: Select Page Setup

In order to adjust the settings of the PDF file, you can select the “Page Setup” button in the print preview window. This will open a new window where you can adjust the settings of the PDF file.

Step 2: Adjust Page Settings

Once the Page Setup window is open, you can adjust the settings of the PDF file. For example, you can adjust the page size, page orientation, page margins, and page order. Additionally, you can add a password to the PDF file to make it more secure.

Saving the PDF File

Once you have adjusted the settings of the PDF file, you can save the file. To save the file, you can select the “Save” button in the print preview window. This will open a save window where you can select a location where you want to save the file.

Step 1: Select the Save Location

In order to save the PDF file, you can select the “Save” button in the print preview window. This will open a save window where you can select a location where you want to save the file.

Step 2: Name and Save the File

Once you have selected the save location, you can enter a name for the file and select “Save.” This will save the file in the selected location.

Opening the PDF File

Once the PDF file is saved, you can open the file by double-clicking the file in the selected location. This will open the PDF file in the default PDF viewer. Alternatively, you can open the file by selecting the “Open” button in the print preview window.

Related FAQ

What is a PDF?

A PDF (Portable Document Format) is a file format developed by Adobe that preserves the formatting of documents so that they can be viewed on any device or operating system. It is widely used for electronic documents, such as business documents, contracts, and forms, as well as for publishing documents, such as books and magazines.

How Can I Save an Excel File as a PDF?

You can save an Excel file as a PDF by using the Save As command in Excel. Select the File tab, and then select Save As. From the Save As window, select PDF from the Save as type drop-down menu. Type a name for the file in the File name field, and then select Save.

What are the Benefits of Saving an Excel File as a PDF?

Saving an Excel file as a PDF has several benefits. First, it preserves the formatting of the document, so it looks the same across different devices and operating systems. Additionally, it allows you to share the file securely since it is not easily editable. It is also a smaller file size, making it easier to email or upload.

Are there any Drawbacks to Saving an Excel File as a PDF?

Yes, there are some drawbacks to saving an Excel file as a PDF. First, the file is not easily editable, so if you need to make changes to the document, you will have to convert the PDF back to an Excel file. Additionally, some features of Excel, such as formulas and macros, may not be saved in the PDF.

How Can I Secure a PDF File?

You can secure a PDF file by setting a password to protect it from unauthorized access. In Adobe Acrobat, select the File tab, and then select Properties. From the Security tab, select Password Security. Enter a password, and then select OK. You will be asked to confirm the password, and then select OK. The PDF is now secured.

Are there other Ways to Save an Excel File?

Yes, there are other ways to save an Excel file. You can save the file as a comma-separated values (CSV) file, which is a plaintext file that can be opened in most spreadsheet programs. You can also save the file as an XML spreadsheet, which preserves the formatting and is readable in many spreadsheet programs. Additionally, you can save the file as an HTML file, which can be viewed in any web browser.

How to Save an Excel File as PDF – Tutorial

Saving an Excel file as a PDF is a great way to ensure that your document is secure and can be opened by anyone. With just a few simple steps, you can easily save your Excel document as a PDF in no time. By following the instructions outlined in this guide, you can quickly and securely save your Excel file as a PDF and make sure your data and information is safe.