How to Search for Emails in Outlook 365?

Are you an Outlook 365 user and feel overwhelmed when it comes to searching for emails? Don’t worry, we’ve got you covered. This guide will help you understand the different search tools available in Outlook 365, and how you can use them to quickly and easily find the emails you are looking for. So, if you want to learn more about how to search for emails in Outlook 365, then keep reading!

Searching for emails in Outlook 365 is easy. To begin, open Outlook and select the search bar at the top of the screen. Type in the search criteria, such as a sender’s name, subject, or keyword, and click the magnifying glass icon. You can also click the Advanced Search option to find emails with specific criteria, like emails sent in a specific date range. To narrow down your search results, select the filters you want to apply. When you’ve finished, select the search button and your emails will appear.

Search for Emails in Outlook 365

Searching for emails in Outlook 365 can be a daunting task, especially if you have a large number of emails in your inbox. Fortunately, Outlook 365 provides several tools and functions to help you locate emails quickly and easily. In this article, we will discuss how to search for emails in Outlook 365 using various features and functions.

Using the Search Bar

The quickest way to search for emails in Outlook 365 is via the search bar at the top of your inbox. Simply type in the relevant keywords you are searching for and Outlook will automatically search through all emails for the keywords. You can also refine the search by adding additional criteria, such as time frame, sender, folder, and more.

In addition to keyword searches, you can also use the search bar to search for emails containing attachments or emails sent to or from a specific person. To do this, simply type in a keyword followed by “has:attachment” or “from:” or “to:” followed by the person’s name. For example, if you wanted to search for emails containing attachments sent from John Smith, you would type “has:attachment from:John Smith” into the search bar.

Using Advanced Search

If you are looking for more precise search results or want to search for emails using more criteria than the search bar allows, you can use Outlook 365’s advanced search feature. To use advanced search, click the “Advanced” button at the bottom of the search bar. This will open up a window containing various search criteria, such as subject, sender, recipient, date range, folder, and more. You can then select the relevant criteria and click “Search” to begin the search.

Using Filters

Outlook 365 also provides the ability to filter emails by various criteria. To do this, click the “Filter” button at the top of your inbox. This will open up a window containing various criteria, such as sender, recipient, date range, folder, and more. You can then select the relevant criteria and click “Apply” to begin the filter. Filtering emails is a great way to quickly locate emails in your inbox.

Using Rules

Outlook 365 also provides the ability to create rules to automatically sort emails into specific folders. To do this, click the “Rules” button at the top of your inbox. This will open up a window containing various criteria, such as sender, recipient, subject, and more. You can then select the relevant criteria and click “Create” to create a rule. Rules are a great way to quickly locate emails as they are automatically sorted into the specified folders.

Using Tags

Outlook 365 also provides the ability to tag emails. To do this, click the “Tag” button at the top of your inbox. This will open up a window containing various tags, such as “Important”, “Follow Up”, “Meeting”, and more. You can then select the relevant tags and click “Apply” to tag the emails. Tagging emails is a great way to quickly locate emails in your inbox.

Using Search Folders

Outlook 365 also provides the ability to create search folders. To do this, click the “Search Folder” button at the top of your inbox. This will open up a window containing various criteria, such as sender, recipient, subject, and more. You can then select the relevant criteria and click “Create” to create a search folder. Search folders are a great way to quickly locate emails in your inbox.

Few Frequently Asked Questions

Q1. What is Outlook 365?

Answer: Outlook 365 is a cloud-based email service and suite of productivity applications from Microsoft. It combines the features of the popular Outlook email application with a range of other office applications, including Word, Excel, PowerPoint, OneDrive, and more. It is available as part of Microsoft 365 subscription plans, which also include other Office applications and cloud storage.

Q2. How do I search for emails in Outlook 365?

Answer: You can search for emails in Outlook 365 using the search box located at the top of the Outlook window. Type in the keywords that you want to search for and Outlook will search through your emails and display the results. If you are looking for a specific message or conversation, you can also use advanced search options to narrow down the results.

Q3. How does the advanced search option work?

Answer: The advanced search option in Outlook allows you to narrow down your search by providing additional criteria. You can specify the sender, the recipient, the subject, the date range, and other criteria to more accurately search for emails. You can also use the advanced search option to find emails with attachments, emails with a specific word or phrase, and emails with a specific type of attachment.

Q4. What other search options are available?

Answer: Outlook offers a range of other search options that can help you find the emails you are looking for. You can search by conversation, which allows you to search through emails that are part of a conversation thread. You can also use the “has attachment” option to search for emails that contain attachments. You can also search for emails within a specific folder, or search for emails by contact or by keyword.

Q5. What is the “Find Related” option?

Answer: The “Find Related” option allows you to quickly search for emails that are related to a specific email. This option will search through emails that have the same subject line, sender, or recipient as the email you are currently viewing. This can be useful if you need to find emails that are part of the same conversation or that were sent or received by the same person.

Q6. Is there a way to save my search criteria?

Answer: Yes, you can save your search criteria in Outlook 365. When you click on the “Advanced Find” option, you can save your search criteria by clicking on the “Save As” button. This will allow you to quickly access your saved search criteria in the future, which can save you time when searching for emails.

How to search for emails in Outlook – Office 365

Searching for emails in Outlook 365 doesn’t have to be a difficult process. By following the steps outlined in this article, you can quickly and easily find any email you are looking for. Whether you are searching for old emails or trying to find emails from a particular sender, Outlook 365’s search bar and filters make it easy to locate the messages you need. With Outlook 365, you can quickly and accurately find any email you need.