How to Search in Outlook 365?
Are you looking for an efficient way to search through emails and other documents stored in Outlook 365? Whether you’re searching for an old message or trying to locate a specific document, searching in Outlook 365 can be tricky. But don’t worry, in this article, we’ll show you how to quickly and easily search through Outlook 365 and find the information you need. Read on to learn more about how to search in Outlook 365.
- Open Outlook 365 and select the Search Mail and People option.
- Enter the keyword in the search box. The search results will appear in the search window.
- To refine the search, select the Advanced Find option.
- Select the criteria from the dropdown list and click Find.
You can also compare Outlook 365 vs other email clients in terms of features using the following table:
| Feature | Outlook 365 | Other Email Clients |
|---|---|---|
| Search | Advanced search options | Basic search options |
| Security | High-level security | Lower-level security |
| Ease of use | Easy to use | Moderately difficult to use |
Searching with Outlook 365
Outlook 365 offers a powerful search engine that enables users to quickly and easily find emails, contacts, and other items. Whether you’re looking for a specific message or a contact, Outlook’s search engine allows you to quickly locate the desired item. This article will discuss how to search using Outlook 365.
Basic Search
The most basic search in Outlook is a keyword search. To do a keyword search, type the desired keyword into the search bar at the top of the page. Outlook will then search through your mailbox and display all the items that contain the keyword. You can also use Boolean operators such as AND, OR, and NOT to refine your search.
If you’re looking for specific items, such as emails from a certain sender or emails with attachments, you can use filters to narrow down your search. To access the filters, click on the “More” button in the search bar. This will open up a menu with several options, including “From”, “To”, and “Has Attachments”. By selecting these filters, you can narrow down the search results to only include items that match your criteria.
Advanced Search
For more advanced searches, Outlook 365 offers a “Advanced Find” feature. This feature allows you to search for items based on more specific criteria, such as the date the item was sent or received, the sender or recipient, or the subject. To access the Advanced Find feature, click on the “Advanced Find” button in the search bar. This will open a new window where you can enter your search criteria.
Saving Searches
If you frequently use the same search criteria, you can save your search for future use. To save a search, click the “Save Search” button in the search bar. This will open a new window where you can enter a name for the search and select if you want to save the search to the current folder or all folders.
Using Wildcards
Wildcards are characters that can be used to search for items with similar names or content. The most commonly used wildcard is the asterisk (*), which can be used to search for items with similar words or phrases. For example, if you wanted to search for all emails with the phrase “urgent request”, you could enter “urgent * request” in the search bar. This would return all emails with the words “urgent” and “request” in them, regardless of the order or other words in between.
Searching for Contacts
Outlook 365 also allows you to search for contacts in your address book. To search for a contact, type the contact’s name or email address into the search bar. Outlook will then display all contacts that match the search criteria. You can also narrow down your search by using filters, such as “Company”, “City”, and “Country”.
Searching Other Folders
By default, Outlook will search your inbox and sent items folders. If you want to search other folders, such as your contacts or calendar, you can do so by clicking the “Search Folders” button in the search bar. This will open a menu where you can select which folders you want to search.
Using Saved Searches
If you have saved a search, you can quickly access it by clicking the “Saved Searches” button in the search bar. This will open a menu where you can select the saved search you want to use. Once you have selected the search, Outlook will automatically execute it and display the results.
Few Frequently Asked Questions
1. What is Outlook 365?
Outlook 365 is a cloud-based suite of Microsoft applications, including Outlook, Word, Excel, PowerPoint, and OneNote. It also includes cloud storage and collaboration tools that allow you to access your files and documents from any device. Outlook 365 is available as part of a business subscription or as a standalone product.
2. What is the Search feature in Outlook 365?
The Search feature in Outlook 365 allows you to quickly find emails, contacts, tasks, and calendar items. It also allows you to search for specific words, phrases, or topics. You can set up advanced search criteria, such as searching for emails from a particular sender or emails with a specific subject line.
3. How do I search for an email in Outlook 365?
To search for an email in Outlook 365, go to the Home tab and click on the Search bar. Enter the search term you are looking for in the box, and press enter. The search results will appear in the message list on the right. You can also use the Advanced Find option to narrow down your search.
4. How do I search for a contact in Outlook 365?
To search for a contact in Outlook 365, go to the People tab and click on the Search bar. Enter the contact’s name, email address, or any other information you may have. The search results will appear in the contacts list on the right.
5. How do I search for an attachment in Outlook 365?
To search for an attachment in Outlook 365, go to the Home tab and click on the Search bar. Enter the file name or type of file you are looking for in the box, and press enter. The search results will appear in the message list on the right. You can also use the Advanced Find option to narrow down your search.
6. How do I save a search in Outlook 365?
To save a search in Outlook 365, go to the Home tab and click on the Search bar. Enter your search terms and press enter. Once you have the search results you are looking for, click the Save Search button in the ribbon. Enter a name for the search and click Save. You can access the saved search by clicking My Searches on the Home tab.
How to Use SEARCH 🔎 in Outlook to Find Emails FAST!
Searching for something in Outlook 365 is a snap! With its intuitive search tools, you can quickly find whatever you need in no time at all. Whether you’re looking for an email from a particular person, a message from a few weeks ago, or any other item, Outlook 365 has the tools to make your search a successful one. With its advanced search features, you can find what you’re looking for quickly and easily. So the next time you need to find something in Outlook 365, don’t hesitate to use the powerful search tools available to you. It’s the best way to ensure that your search is successful!