How to Send a Folder in Outlook?

Are you trying to figure out how to send a folder in Outlook? Sending folders through Outlook can be a tricky process, and it is especially intimidating for those who are new to the software. In this guide, you’ll learn how to send a folder in Outlook in a few easy steps. We’ll also go over how to compress the folder first to ensure a successful delivery. By the end, you’ll be able to send folders in Outlook with confidence!

Sending a Folder in Outlook using a Zip File

Sending files to colleagues, friends or family members is a common occurrence, and Outlook makes it relatively simple to do this. But what if you want to send a large folder with multiple files? It can be done by zipping the folder and sending it as an attachment.

Zipping a folder is a way of compressing the data into a single file. This makes it much easier to send as a single attachment. To zip a folder in Outlook, right-click on the folder and select ‘Send to’, then ‘Compressed (zipped) folder’. This will create a single zip file with the folder’s contents inside.

Once the zip file is created, open Outlook and compose a new email. Select the ‘Attach File’ option from the ribbon at the top of the window. This will open a file explorer window, from which you can navigate to the zip file and select it. Once the file is attached, you can enter the recipient’s email address, a subject, and a message. When you’re ready, click ‘Send’ to send the folder.

Using File Sharing Services

If you’re sending large folders with multiple files, it’s often best to use a file sharing service such as Dropbox, Google Drive or iCloud. These services allow you to upload your files to the cloud and then share them with other people.

To share a folder with someone, upload the folder to the service and then share it with the recipient’s email address. The recipient will be sent an email with a link to the folder. They can then click on the link to view the folder’s contents. This is an easy way to share large folders, as you don’t have to worry about attaching the folder to an email.

Sending a Link to the Folder

If you don’t want to attach a zip file to an email, you can also send a link to the folder. This is a good option if you’re sending a folder with multiple files, as it will save you time and effort. To do this, you’ll need to upload the folder to a file sharing service such as Dropbox, Google Drive or iCloud.

Once the folder has been uploaded, you can share it with the recipient’s email address. They will be sent an email with a link to the folder. This is a good way to share large folders, as it avoids the need to attach the folder to an email.

Conclusion

Sending folders by email can be difficult, but it is possible. One of the best ways to send a folder is to compress it into a zip file and attach it to an email. Alternatively, you can use a file sharing service such as Dropbox, Google Drive or iCloud to share the folder with the recipient. This is an easy way to share large folders, as it avoids the need to attach the folder to an email.

Related FAQ

Q1. How do I send a folder in Outlook?

A1. Sending a folder in Outlook is fairly simple. First, open up your Outlook application and locate the folder you wish to send. Then, right-click on the folder and select “Send to” from the context menu. Next, select “Compressed (zipped) folder” from the options available. This will create a compressed version of the folder you selected. Finally, attach the compressed folder to an email message, type in the recipient’s address, and hit “Send”.

Q2. What is the maximum size of a folder I can send in Outlook?

A2. The maximum size of a folder that you can send in Outlook largely depends on your email client and its settings. Generally, most email services have a limit of 25MB for attachments. If you need to send a larger folder, you may need to use a third-party file-sharing service such as Dropbox or Google Drive.

Q3. How do I compress a folder in Outlook?

A3. Compressing a folder in Outlook is a simple process. First, open up your Outlook application and locate the folder you wish to compress. Then, right-click on the folder and select “Send to” from the context menu. Next, select “Compressed (zipped) folder” from the options available. This will create a compressed version of the folder you selected.

Q4. What type of files can I send in Outlook?

A4. You can send any type of file in Outlook, provided that the file is within the size limit of your email client. This includes Microsoft Office files such as Word documents, Excel spreadsheets, and PowerPoint presentations, as well as PDFs, images, video, music, and other types of files.

Q5. Can I send multiple folders in Outlook?

A5. Yes, you can send multiple folders in Outlook. To do so, you will need to compress each folder into a separate compressed (zipped) folder, then attach all of the compressed folders to a single email message. You can also create a compressed archive containing multiple folders if you wish.

Q6. Is there any way to send an Outlook folder without compressing it?

A6. Unfortunately, it is not possible to send an Outlook folder without compressing it. This is because most email clients have a size limit for attachments, and an uncompressed folder is likely to exceed that limit. The only way to send a folder via Outlook is to compress it first.

How to Email a Folder in Outlook | How to Attach a Folder to an Email in Microsoft Outlook

Sending a folder in Outlook is a simple process that can save you time and help you stay organized. With the right tools, you can quickly and easily send any folder and its contents in Outlook. Whether you need to share documents, images, or other files, sending a folder in Outlook can be a great way to do it. With a bit of practice, you’ll be on your way to being an Outlook expert in no time!