How to Send a Powerpoint That is Too Big?

Do you have a large PowerPoint presentation that you need to send to someone? If so, you know that sending large files can be a challenge. Not only do you need to figure out the best way to send the file, but you also need to ensure that the file size does not exceed the limits of the recipient’s email service. Fortunately, there are several ways you can successfully send a PowerPoint that is too big. In this article, we will discuss how to send a PowerPoint that is too big and provide you with some tips to make the process easier.

Sending a PowerPoint That is Too Big

Sending a PowerPoint that is too big can be a challenge, but it doesn’t have to be. With a few simple steps, you can easily send a large PowerPoint presentation without any difficulty. This article will walk you through the steps necessary to send a PowerPoint that is too big for the typical email attachment size.

Compress the PowerPoint

The first step to sending a PowerPoint that is too big is to compress the file. Compressing a PowerPoint file can significantly reduce its size by removing unnecessary elements from the file. This can include hidden data, unused media files, and any other unnecessary elements. To compress a PowerPoint file, open the file in PowerPoint and select the “File” tab. Select “Compress Media” and then select the “Compress” button. This will compress the file and reduce its size, making it easier to send.

Split the PowerPoint

If compressing the PowerPoint file does not reduce it enough, you may need to split the PowerPoint into smaller parts. This can be done by opening the PowerPoint file and selecting the “File” tab again. Select “Split” and then “Split by Slide.” This will split the PowerPoint into separate files for each slide. This will make the PowerPoint file much smaller and easier to send.

Send the PowerPoint as a Link

If the PowerPoint file is still too big to send as an attachment, you can send a link to the file instead. This can be done by uploading the PowerPoint file to a cloud storage service such as Dropbox or Google Drive. Once the file is uploaded, you can copy and paste the link to the file in an email or text message. This will allow the recipient to access the file without having to download it.

Send the PowerPoint as a PDF

Another option is to send the PowerPoint as a PDF. This will reduce the size of the file significantly and make it easier to send. To do this, open the PowerPoint file and select the “File” tab. Select “Export” and select “PDF” from the list of options. This will create a PDF version of your PowerPoint file that is much smaller and easier to send.

Send the PowerPoint via a File Transfer Service

Finally, you can send the PowerPoint via a file transfer service such as WeTransfer or Dropbox. These services allow you to upload large files and send them to anyone with a link. This is a great option if you are sending a PowerPoint that is too big for email attachments. The recipient will be able to access the file without having to download it.

Using Email to Send the PowerPoint

If you are sending a PowerPoint that is too big for email attachments, there are still ways to send the file. The first option is to compress the file using the steps outlined above. Compressing the file will reduce its size and make it easier to send.

Use an Email Client

If the PowerPoint file is still too large, you can use an email client such as Outlook or Gmail to send the file. These clients allow you to send attachments up to a certain size, so you may be able to send the file without any difficulty.

Use a File Transfer Service

Another option is to use a file transfer service such as WeTransfer or Dropbox. These services allow you to upload large files and send them to anyone with a link. This is a great option if you are sending a PowerPoint that is too big for email attachments. The recipient will be able to access the file without having to download it.

Conclusion

Sending a PowerPoint that is too big can be a challenge, but with a few simple steps, you can easily send the file. The first step is to compress the file by removing any unnecessary elements. If compressing the file is not enough, you can split the file into smaller parts or send it as a link or PDF. Finally, you can use an email client or a file transfer service to send the file. With these steps, you can easily send a large PowerPoint presentation without any difficulty.

Top 6 Frequently Asked Questions

How Can I Compress the PowerPoint File?

You can compress the PowerPoint file by optimizing its size. This can be done by going to the File tab, selecting ‘Save As’, and then selecting the ‘Optimize Compatibility’ option. This will reduce the size of the file by removing information included in the slide such as comments, editing data, and hidden data. Additionally, you can reduce the size of images by compressing them. To do this, select the ‘Compress Pictures’ option in the File tab. This will reduce the size of the images without losing the quality.

How Can I Email a PowerPoint That is Too Big?

If you have a PowerPoint that is too large to email, you can send it using file-sharing services. These services allow you to upload the PowerPoint to their servers and share it with others. The recipient will then be able to download the file from the server. Popular file-sharing services include Google Drive, Dropbox, and WeTransfer. You can also use a cloud service to store the file and provide a link to the file so that others can access it.

What is the Maximum Size of a PowerPoint That Can Be Emailed?

The maximum size of a PowerPoint that can be emailed depends on the email provider. For example, Gmail allows attachments up to 25MB and Outlook allows attachments up to 20MB. However, it is generally recommended to keep the size of the file under 10MB to ensure that it can be sent without any issues.

What Happens if I Try to Email a PowerPoint That is Too Big?

If you try to email a PowerPoint that is too large, it will not be sent and you will receive an error message stating that the attachment size is too large. If this happens, you can compress the file or send it using a file-sharing service.

What Other Options are Available for Sending a PowerPoint?

If you are unable to email a PowerPoint due to file size limitations, you can use other methods to send the file. You can use a file-sharing service such as Google Drive or Dropbox, or you can upload the file to a cloud service and provide a link to the file. You can also upload the PowerPoint to a website and provide a link to the website.

How Can I Ensure the PowerPoint is Received?

To ensure that the PowerPoint is received, you should make sure that the recipient has access to the file-sharing service or cloud service. Additionally, you should check to make sure that the recipient has the correct software to open the file. If the recipient does not have the correct software, you may need to convert the file to a different format such as PDF.

Sharing large PowerPoint presentations by Chris Menard

Sending a Powerpoint that is too big is not an impossible task. With a few simple steps, you can easily compress the file size and successfully send a Powerpoint that is too big. By using the right file compression software, reducing the resolution, and using cloud storage, you can easily send your Powerpoint without worrying about its size. So, don’t let the size of your Powerpoint stop you from sharing it. Now you know exactly how to send a Powerpoint that is too big.