How to Send Large Files Through Outlook?

Whether you’re trying to share large documents, images, or videos with colleagues, sending large files through Outlook can be a daunting task. But with the right tools and methods, you can easily and securely share large files with anyone. In this guide, we’ll show you how to send large files through Outlook, so you can share large files quickly and easily.

Using Outlook to Send Large Files

In today’s digital world, it is often necessary to share large files with others. While emailing is the most common way to do this, it can be challenging to send large files through Outlook. Fortunately, there are a few different methods you can use to send large files through Outlook.

One of the simplest ways to send large files through Outlook is to use an online file sharing service. These services allow you to upload your file and generate a link that can be sent to the recipient. All they have to do is click the link to access the file. This is a great way to send large files without hitting the size limit of your email.

Another way to send large files through Outlook is to compress the file using a file compression tool. Compressing a file reduces its size, making it easier to send. There are a variety of file compression tools available and many of them are free. Once the file is compressed, it can be sent as an attachment in an email.

Using OneDrive to Send Large Files

One of the most convenient ways to send large files through Outlook is to use OneDrive. OneDrive is a cloud storage service that comes with all Microsoft accounts. With OneDrive, you can upload your file to the cloud and send a link to the recipient. This is a great way to send large files without worrying about size limits.

Another benefit of using OneDrive is that it allows you to collaborate on the file with the recipient. This is a great way to work on the same document at the same time. All you have to do is give the recipient permission to access the file.

Using Dropbox to Send Large Files

Another great way to send large files through Outlook is to use Dropbox. Dropbox is an online file storage service that allows you to upload and store files in the cloud. Once the file is uploaded, you can generate a link and send it to the recipient. This is a great way to send large files without worrying about size limits.

Another benefit of using Dropbox is that it allows you to collaborate on the file with the recipient. This is a great way to work on the same document at the same time. All you have to do is give the recipient permission to access the file.

Using Google Drive to Send Large Files

Google Drive is another great option for sending large files through Outlook. Google Drive is a cloud storage service that allows you to upload and store files in the cloud. Once the file is uploaded, you can generate a link and send it to the recipient. This is a great way to send large files without worrying about size limits.

Another benefit of using Google Drive is that it allows you to collaborate on the file with the recipient. This is a great way to work on the same document at the same time. All you have to do is give the recipient permission to access the file.

Using FTP to Send Large Files

Another way to send large files through Outlook is to use File Transfer Protocol (FTP). FTP is a network protocol that allows you to transfer files between two computers. With FTP, you can upload your file to a server and send a link to the recipient. This is a great way to send large files without worrying about size limits.

The only downside to using FTP is that it requires more technical know-how than other methods. You’ll need to set up an FTP server and configure it properly in order to use it. Once the server is set up, it’s easy to use and is a great way to send large files without hitting the size limit of your email.

Using Cloud Services to Send Large Files

Another option for sending large files through Outlook is to use a cloud storage service. Cloud storage services allow you to upload your file to the cloud and send a link to the recipient. This is a great way to send large files without worrying about size limits.

One of the benefits of using a cloud storage service is that it allows you to collaborate on the file with the recipient. This is a great way to work on the same document at the same time. All you have to do is give the recipient permission to access the file.

Using a Third-Party File Transfer Service to Send Large Files

Finally, you can use a third-party file transfer service to send large files through Outlook. These services allow you to upload your file and generate a link that can be sent to the recipient. All they have to do is click the link to access the file. This is a great way to send large files without hitting the size limit of your email.

The only downside to using a third-party file transfer service is that you may have to pay a fee. However, these services are usually very affordable and are a great way to easily transfer large files.

Frequently Asked Questions

Q1: What is Outlook?

A1: Outlook is an email client and personal information manager developed by Microsoft. It is available as a part of the Microsoft Office Suite, as a part of Microsoft 365 subscription, or as a stand-alone application. Outlook includes features such as a calendar, task manager, contact manager, note taking, journal, and web browsing. It can be used as an email client to send and receive emails, or as an organizational tool to manage contacts, tasks, and other personal information.

Q2: How Can I Send Large Files Through Outlook?

A2: Sending large files through Outlook is possible by using the Microsoft Outlook Attachment Tools, which are included with the Outlook application. To use the Attachment Tools, you must first attach the file to an email message. Once the file is attached, you can select the “Compress Attachments” option in the Attachment Tools menu. This will reduce the size of the file, making it easier to send. If the file is still too large, you can use a cloud storage service such as OneDrive to store the file and then send a link to the file in the email message instead.

Q3: What is the Maximum File Size for Outlook?

A3: The maximum file size for Outlook is 20 megabytes (MB). Any files larger than this size will need to be compressed or stored in a cloud storage service in order to be sent through Outlook.

Q4: Are There Any Other Options for Sending Large Files?

A4: Yes, there are other options for sending large files. Some of these options include using a file transfer service such as WeTransfer, using a cloud storage service such as Dropbox, or using a file-sharing service such as Google Drive. These services allow you to send large files without having to compress them or using Outlook.

Q5: Is There a Way to Send Multiple Large Files at Once?

A5: Yes, there is a way to send multiple large files at once. You can use a file transfer service such as WeTransfer, which allows you to send up to 2 gigabytes (GB) of files in a single transfer. You can also use a cloud storage service such as Dropbox or Google Drive to store multiple large files, and then send a link to the files in the email message instead.

Q6: Is There a Way to Securely Send Files Through Outlook?

A6: Yes, there is a way to securely send files through Outlook. You can use the Microsoft Outlook Encryption Tool, which is included with the Outlook application. The Encryption Tool will allow you to encrypt the file before you attach it to the email message, thus making it more secure. You can also use a file transfer service such as WeTransfer, which provides additional encryption options.

Sending large files through Outlook is a great way to quickly and securely share large documents with other people. With the help of an attachment compression tool, you can easily compress files to make them smaller and quicker to send. Whether you’re sending documents to colleagues, customers, vendors, or anyone else, Outlook makes it easy to send large files. With a few simple steps, you can easily and securely share large files with anyone.