How to Send on Behalf of in Outlook?

If you use Outlook for business communications, you may have noticed the “Send on Behalf of” feature. The ability to send emails on behalf of someone else can be a great tool for streamlining communications and ensuring accuracy. But if you’re not familiar with the feature, it can be confusing to set up. That’s why we’ve created this guide, to help you understand how to send on behalf of in Outlook, so you can take advantage of this great feature. We’ll show you how to set up your account, configure user settings, and more, so you can start sending emails on behalf of someone else quickly and easily.

How to Send an Email On Behalf of in Outlook?

Sending an email on behalf of someone else in Outlook is a useful feature that allows you to send emails as if they were sent from the person whose name is associated with the email address. This feature is great for writing emails as if they were sent by a colleague, a manager or even a client. In this article, we’ll explain how to send an email on behalf of someone else in Outlook.

Understand the “Send On Behalf Of” feature in Outlook

The “Send On Behalf Of” feature in Outlook allows you to send emails as if they were sent by someone else. This feature is useful for sending emails as if they were sent by a colleague, a manager, or a client. When you use the “Send On Behalf Of” feature, the recipient of the email will see the name of the person who you are sending the email on behalf of in the “From” field.

In order to use the “Send On Behalf Of” feature in Outlook, you must have permission to send emails on behalf of the person whose name is associated with the email address. This permission must be granted by the person whose name is associated with the email address.

Steps to Send an Email On Behalf Of in Outlook

Once you have the permission to send emails on behalf of someone else, you can follow the steps below to send an email on behalf of someone else in Outlook:

Step 1: Open a New Message Window

The first step to sending an email on behalf of someone else in Outlook is to open a new message window. To do this, click on the “New Email” button in the ribbon at the top of the Outlook window.

Step 2: Enter the Recipient’s Email Address

The next step is to enter the recipient’s email address in the “To” field. You can also enter multiple recipients’ email addresses if you want to send the email to multiple people.

Step 3: Select the “From” Field

Once you have entered the recipient’s email address, click on the “From” field and select the name of the person whose name is associated with the email address that you are sending the email on behalf of.

Step 4: Compose the Email

Now that you have selected the “From” field, you can compose the email. To do this, enter the subject of the email in the “Subject” field and then enter the body of the email in the message window.

Step 5: Send the Email

Once you have composed the email, you can send it by clicking on the “Send” button. The email will then be sent as if it were sent by the person whose name is associated with the email address.

Conclusion

Sending an email on behalf of someone else in Outlook is a useful feature that allows you to send emails as if they were sent from the person whose name is associated with the email address. In this article, we’ve explained how to send an email on behalf of someone else in Outlook. All you need to do is get permission from the person whose name is associated with the email address, open a new message window, enter the recipient’s email address, select the “From” field, compose the email and then send it.

Related FAQ

What is “Send on Behalf of” in Outlook?

“Send on Behalf of” in Outlook is a feature that allows users to send emails as if they were sent by someone else. This feature is useful when a user needs to send emails from another person’s account, such as their boss or co-worker. The outlook user can select the name of the person they are sending the email on behalf of and the recipient will see this name in the From field of the email. The user can also add a signature for the person they are sending the email on behalf of.

How do I set up “Send on Behalf of” in Outlook?

To set up “Send on Behalf of” in Outlook, you first need to set up a delegate for the person whose emails you will be sending on their behalf. To do this, open Outlook, go to the File tab, and select Account Settings. In the Account Settings window, select Delegates and add the delegate’s email address. Once the delegate is set up, open a new email, click on the Options tab, and select From. Choose the delegate’s name from the list and type in the name of the person you are sending the email on behalf of.

Can I add a signature for “Send on Behalf of” in Outlook?

Yes, you can add a signature for “Send on Behalf of” in Outlook. To add a signature, open a new email, click on the Options tab, and select Signature. Choose the delegate’s name from the list and type in the signature you would like to add. The signature will be visible in the email as it is sent.

What are the benefits of using “Send on Behalf of” in Outlook?

The benefits of using “Send on Behalf of” in Outlook are that it allows users to send emails from another person’s account without having to log in to that account. It also allows users to add a signature for the person they are sending the email on behalf of, which is helpful if the delegate does not have their own signature set up.

Are there any risks associated with using “Send on Behalf of” in Outlook?

Yes, there are some risks associated with using “Send on Behalf of” in Outlook. It is important to remember that any emails sent on behalf of someone else will still appear to come from that person, so it is important to be careful when sending sensitive information. Additionally, if the delegate has full access to the mailbox, they could potentially access and view emails that were sent on behalf of someone else.

Are there any alternatives to “Send on Behalf of” in Outlook?

Yes, there are alternatives to “Send on Behalf of” in Outlook. For example, users can forward emails from another user’s account rather than sending them on behalf of the other user. Additionally, users can use a third-party service such as Gmail or Outlook.com to send emails from another user’s account without having to set up a delegate.

Mailbox Delegation: Send as, Send on Behalf and Full Access Role in Office 365

Sending on behalf of someone in Outlook is a great way to make sure your emails get the attention they deserve. It’s a simple process that requires a few quick steps. With the ability to send emails on behalf of someone else, you can feel confident in representing your colleagues or contacts, and make sure their messages get the attention they should.