How to Send Scheduled Email Outlook?

Are you someone who is always forgetting to respond to emails or send out important emails on time? We’ve all been there, which is why Outlook offers an incredibly helpful feature: setting up scheduled emails. In this guide, we’ll be discussing how to send scheduled emails in Outlook, so you’ll never miss an important deadline again!

Sending Scheduled Emails with Outlook

Microsoft Outlook is an email client designed to help you manage emails with ease. It is a powerful tool that helps you organize and manage your emails, contacts, calendar, and tasks. One of the most useful features of Outlook is its ability to send scheduled emails. With this feature, you can compose emails and schedule them to be sent at a later time. This article will show you how to send scheduled emails in Outlook.

Scheduling emails in Outlook is a simple task. First, you will need to compose the email as you normally would. Then, click on the Options tab and click the Delay Delivery button. This will open a new window where you can set the delivery time. You can choose to send the email at a specific time, or at a specific date and time. Once you have set the delivery time, click Send. The email will be sent at the specified time.

Using Rules to Automate Sending Scheduled Emails

In addition to manually scheduling emails, Outlook also allows you to create rules to automate the process. To create a rule, click on the Rules tab and click New Rule. In the new window, you will be able to choose the conditions for the rule. You can set the conditions to send the email when a certain action is taken, such as when a message is received or sent. Once you have set the conditions, click Next and then choose the action you want the rule to take. In this case, you will want to choose the “send message” option. Once you have chosen the action, click Finish and the rule will be created.

Once the rule is in place, Outlook will automatically send the emails according to the conditions you set. This is a great way to automate the process of sending scheduled emails in Outlook.

Using Outlook Templates to Send Scheduled Emails

Outlook also allows you to create templates for emails. This is a great way to save time when sending emails. To create a template, click on the File tab and click New. In the new window, click the Templates tab and then click New. In this window, you can type in the body of the email and set any other options you want. Once you have created the template, you can use it to send scheduled emails.

To send a scheduled email using a template, click on the File tab and click New. Then, click the Templates tab and choose the template you want to use. Next, click the Delay Delivery button and set the delivery time. Once you have set the delivery time, click Send and the email will be sent at the specified time.

Scheduling Emails with the Message Timer Add-in

Outlook also has an add-in called Message Timer that allows you to easily schedule emails. To use this add-in, you will first need to install it. To do this, click on the File tab and click Options. Then, click on the Add-ins tab and click Manage. In the new window, choose COM Add-ins and click Go. In the new window, select the Message Timer add-in and click OK.

Once the add-in is installed, you can use it to schedule emails. To do this, click on the File tab and click New. Then, click the Message Timer tab and choose the delivery time. Once you have set the delivery time, click Send and the email will be sent at the specified time.

Conclusion

Sending scheduled emails in Outlook is a simple task. With the features built into Outlook, as well as the Message Timer add-in, you can easily schedule emails to be sent at a later time. This is a great way to save time and ensure that the emails you send are delivered on time.

Few Frequently Asked Questions

Question 1: What is a Scheduled Email Outlook?

Answer: A Scheduled Email Outlook is an Outlook feature that allows users to compose emails ahead of time and save them in their Outlook Drafts folder. This allows users to schedule an email to be sent at a specific time in the future. The Scheduled email is then sent at the specified time automatically. It’s a great way to ensure important emails are sent on time and that the user does not forget to send the email.

Question 2: How do I set up a Scheduled Email Outlook?

Answer: To set up a Scheduled Email Outlook, open Outlook and compose the email as you normally would. Once the email is ready, click the “options” tab and select “delay delivery”. From here, you can enter the date and time you want the email to be sent. After entering the delivery information, click “ok” and the email will be saved in the Drafts folder. At the scheduled time, the email will be sent automatically.

Question 3: How do I know if my Scheduled Email Outlook was sent?

Answer: After setting up the Scheduled Email Outlook, the email will be saved in the Drafts folder. Once the email has been sent, it will be moved from the Drafts folder to the Sent Items folder. You can check the Sent Items folder to confirm that the email was indeed sent. Additionally, you can verify the email was sent by checking the recipient’s inbox.

Question 4: How can I change the time of my Scheduled Email Outlook?

Answer: To change the time of your Scheduled Email Outlook, open Outlook and navigate to the Drafts folder. Find the email you want to edit and select it. Then click the “options” tab and select “delay delivery”. From here, you can enter the new date and time you want the email to be sent. After entering the delivery information, click “ok” and the email will be saved with the new delivery information.

Question 5: How can I delete a Scheduled Email Outlook?

Answer: To delete a Scheduled Email Outlook, open Outlook and navigate to the Drafts folder. Find the email you want to delete and select it. Then click the “delete” button. The email will be permanently deleted from your Drafts folder and will not be sent.

Question 6: Can I send a Scheduled Email Outlook to multiple recipients?

Answer: Yes, you can send a Scheduled Email Outlook to multiple recipients. When composing the email, add all of the desired recipients in the “to” field. Then click the “options” tab and select “delay delivery”. After entering the delivery information, click “ok” and the email will be saved in the Drafts folder. At the scheduled time, the email will be sent to all of the recipients automatically.

How to Schedule an email in Outlook – Office 365

Sending scheduled email in Outlook is a great way to stay organized and on top of your email game. With the right settings and a few clicks of your mouse, you’ll be able to set up scheduled emails to make sure your most important emails are sent out on time. It’s an easy process that’s sure to save you time and energy in the long run. Give it a try today and start seeing the benefits of Outlook’s scheduled email feature!