How to Share Calendar in Outlook Desktop?

Do you ever find yourself struggling to keep track of important appointments, meetings and events? With Outlook calendar, you can now easily share your calendar with other people, allowing them to view the details of your calendar and helping you stay organized. In this article, you will learn the steps to share your calendar in Outlook Desktop. Let’s get started!

Sharing Calendars in Outlook Desktop

Sharing calendar entries with others in Outlook Desktop is a great way to keep organized. Whether you need to coordinate meetings and appointments, or just share your plans with friends and family, Outlook Desktop makes it easy to share calendar data. In this article, we’ll walk you through the basics of sharing a calendar in Outlook Desktop.

Sharing Your Outlook Calendar with Others

The first step in sharing your Outlook calendar with others is to open the Calendar view in Outlook Desktop. You can do this by clicking the Calendar icon in the lower left corner of the Outlook window. Once open, you’ll see a list of your current calendar entries. You can then select the entries you’d like to share by clicking the checkbox next to each one.

Once your entries are selected, click the Share button in the ribbon at the top of the window. This will open the Calendar Sharing window, which allows you to specify the details of who you’d like to share your calendar entries with. You can enter a name, email address, or group name in the search box. Outlook will then search your contact list and display the results.

Setting Calendar Sharing Permissions

Once you’ve selected the people you’d like to share your calendar entries with, you can set the sharing permissions. In Outlook Desktop, you can specify whether the people you’ve chosen can view, add, or modify your calendar entries. You can also set a specific date range for the sharing permissions to be in effect.

If you’d like to send an email notification to the people you’re sharing your calendar with, you can check the box next to “Send an email invitation with the sharing link.” This will send an email to the people you’ve chosen with a link to your shared calendar.

Sending Calendar Invites

If you’d like to send a calendar invite to someone, you can do so from the Calendar Sharing window. Just click the Invite button, enter the person’s name or email address, and select the calendar entries you’d like to share. When you’re finished, click the Send Invite button.

The person you’ve sent the invite to will receive an email with a link to your calendar. They can then click the link to view your calendar entries. If you’ve enabled the sharing permissions, they’ll also be able to add and modify calendar entries.

Viewing Shared Calendars

If you’ve been invited to view someone else’s calendar, you can do so by opening the Calendar view in Outlook Desktop. Once you’ve opened the view, click the Shared Calendars button in the ribbon at the top of the window. This will open a list of calendars that have been shared with you. Click the calendar you’d like to view, and it will be added to the list.

Managing Shared Calendars

If you’d like to manage the calendars that have been shared with you, you can do so by opening the Calendar view in Outlook Desktop. Once you’ve opened the view, click the Shared Calendars button in the ribbon at the top of the window. This will open a list of calendars that have been shared with you. You can then click the Manage button to view and manage the calendars.

Conclusion

Sharing calendar entries in Outlook Desktop is a great way to keep organized and coordinate meetings and appointments with others. With Outlook Desktop, you can easily share your calendar entries with others, set sharing permissions, send calendar invites, and view shared calendars.

Related FAQ

Q1. What is Outlook Calendar?

Answer: Outlook Calendar is a calendar application in Microsoft Outlook that allows users to create and manage their own calendar entries, as well as view and share calendars with other Outlook users. Outlook Calendar also allows users to customize their calendar view to show different types of events, such as birthdays, meetings, appointments, and more. Outlook Calendar can also be used to track tasks and to-do lists, set reminders, and send invitations to others.

Q2. How can I share Outlook Calendar with others?

Answer: Outlook Calendar can be shared with other Outlook users either by sending an invitation or by publishing the calendar over the Internet. When sending an invitation, you can choose to share the calendar with specific individuals or groups, and you can set the level of access each person or group has to the calendar. When publishing the calendar over the Internet, you can choose to make it public or private, and you can also set the level of access each person has to the calendar.

Q3. How do I share an Outlook calendar with someone who isn’t in my Outlook contacts list?

Answer: You can share an Outlook calendar with someone who is not in your Outlook contacts list by publishing the calendar over the Internet. When you publish the calendar, you can choose to make it public or private, and you can also set the level of access each person has to the calendar. To get the URL of the calendar, go to the calendar in Outlook and then select “Share” > “Publish to the Web”. You can then send the URL to the person you want to share the calendar with.

Q4. How do I share my Outlook calendar with someone on a different computer?

Answer: You can share your Outlook calendar with someone on a different computer by publishing the calendar over the Internet. When you publish the calendar, you can choose to make it public or private, and you can also set the level of access each person has to the calendar. To get the URL of the calendar, go to the calendar in Outlook and then select “Share” > “Publish to the Web”. You can then send the URL to the person you want to share the calendar with.

Q5. How do I share my Outlook calendar with someone using a different email provider?

Answer: You can share your Outlook calendar with someone using a different email provider by publishing the calendar over the Internet. When you publish the calendar, you can choose to make it public or private, and you can also set the level of access each person has to the calendar. To get the URL of the calendar, go to the calendar in Outlook and then select “Share” > “Publish to the Web”. You can then send the URL to the person you want to share the calendar with.

Q6. How do I stop sharing my Outlook calendar with someone?

Answer: You can stop sharing your Outlook calendar with someone by revoking their access. To revoke access, go to the calendar in Outlook and then select “Share” > “Manage Sharing”. Select the person you want to stop sharing the calendar with, and then select “Remove Access”. You can then confirm the removal of access by clicking “OK”.

How to share your calendar and manage permissions in Outlook

Sharing your Outlook desktop calendar is an easy and efficient way to stay organized and on top of appointments and tasks. Whether you’re sharing with colleagues, family, or friends, Outlook allows you to customize the level of access and permission for your calendar. With a few simple steps, you can be sure that you and your team are on the same page and remain productive.