How to Share Microsoft Forms With External Users?

Sharing Microsoft Forms with external users is a great way to collaborate on projects and get feedback from outside sources. Whether you need to access data from customers or gather feedback from outside partners, Microsoft Forms can provide an effective and simple solution. In this article, we’ll explore how to share Microsoft Forms with external users, as well as tips for making the process as secure and seamless as possible. With this guide, you’ll be able to get the most out of Microsoft Forms while keeping your data safe.

Introduction to Sharing Microsoft Forms with External Users

Microsoft Forms is a great tool for creating surveys and quizzes. It allows users to quickly and easily create forms and share them with their colleagues or external users. But how do you share Microsoft Forms with external users? In this article, we will discuss how to share Microsoft Forms with external users.

Create a Form in Microsoft Forms

The first step in sharing Microsoft Forms with external users is to create the form. To do this, open the Microsoft Forms website and click on the “Create” button. This will open the form editor, where you can create and customize the form. Once the form is created, click on the “Share” button to share it with your colleagues or external users.

Add External Users to the Form

The next step is to add external users to the form. To do this, click on the “Share” button at the top of the page. This will open the “Share Form” window, where you can enter the email addresses of the external users you want to add. Once the email addresses are entered, click “Send” to share the form with the external users.

View Responses of External Users

Once the form is shared with the external users, you can view their responses in the “Responses” tab. This tab will show you all the responses from the external users, as well as any comments or feedback they may have left.

Collect Results from External Users

Once you have received the responses from the external users, you can collect the results in the “Results” tab. This tab will show you all the results from the external users, as well as any comments or feedback they may have left. You can also view the results in a variety of formats, including graph and table views.

Export Results to a File

If you want to export the results to a file, you can do so by clicking the “Export” button at the top of the page. This will open the “Export” window, where you can select the format you want to export the results in. Once you have selected the format, click “Export” to export the results to a file.

Share Results with External Users

Once the results have been exported, you can share them with the external users. To do this, click on the “Share” button at the top of the page. This will open the “Share Results” window, where you can enter the email addresses of the external users you want to share the results with. Once the email addresses are entered, click “Send” to share the results with the external users.

Conclusion

Sharing Microsoft Forms with external users is a simple and easy process. All you need to do is create the form, add the external users, view their responses, collect the results, and then export and share the results with the external users.

Frequently Asked Questions

What is Microsoft Forms?

Microsoft Forms is an online survey and quiz creation tool from Microsoft that allows users to create surveys, quizzes, and polls. It is part of Microsoft Office 365 and is available for free to Microsoft 365 subscribers. Microsoft Forms allows users to collect feedback, measure student progress, and organize team events. It also allows users to collaborate by sharing forms and results with other users.

How Do I Create a Microsoft Form?

Creating a Microsoft Form is easy and quick. To create a form, simply click on the “New” button in the Microsoft Forms window, then select “Form”. This will open a new window with all the necessary tools to create the form, such as adding questions, formatting, and previewing the form. After creating the form, users can publish it and share it with others.

How Do I Share Microsoft Forms With External Users?

Sharing Microsoft Forms with external users is simple. First, users can generate a link to the form and send it to the external users. This link is accessible by anyone with the link, even if they do not have a Microsoft account. Another option is to embed the form in a website or blog post, or to embed the form in an email using the Outlook web app.

What Are the Benefits of Sharing Forms With External Users?

Sharing Microsoft Forms with external users has many benefits. First, it allows users to gather feedback from a wider audience. This can be useful for businesses who want to gather feedback from customers, or for teachers who want to measure student progress. It also allows users to collaborate more easily with others, even if they do not have a Microsoft account.

Are There Any Security Concerns When Sharing Forms With External Users?

Yes, there are security concerns when sharing forms with external users. Microsoft Forms uses encryption and other security measures to ensure that data is safe and secure. However, it is important to be aware that external users who have access to the form may be able to view, modify, or delete data from the form. Therefore, it is important to be aware of who is given access to the form and to ensure that only trusted users are given access.

What Are Some Tips For Successfully Sharing Forms With External Users?

When sharing forms with external users, it is important to ensure that the form is easy to use and understand. This includes writing clear and concise questions, providing clear instructions, and making sure that the form is accessible to all users. Additionally, it is important to provide users with clear expectations of how their data will be used and how long it will be stored. Finally, it is important to monitor the form and respond to any questions or feedback that users may have.

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Sharing Microsoft Forms with external users can be a great way to gather feedback from customers, partners, and other stakeholders. With its wide range of features, Microsoft Forms makes it easy to collaborate with external users on surveys, quizzes, polls, and other forms. By following the steps outlined in this article, you can quickly and easily share your forms with external users, giving you the best possible opportunity to capture valuable feedback from all the stakeholders in your organization.