How to Share Outlook Calendar With Someone Outside of Organization?

Are you trying to figure out how to share your Outlook calendar with someone outside of your organization? Whether you are looking to collaborate with an external colleague or simply want to give someone you know access to your calendar, this guide will walk you through the process of sharing your Outlook calendar with someone outside of your organization. Read on to learn more about the steps involved in sharing an Outlook calendar with someone outside of your organization.

Sharing Outlook Calendar With External Users

Sharing your Outlook calendar with someone outside of your organization is a great way to collaborate with individuals and groups. By sharing your Outlook calendar, you can give the external user access to view your Outlook calendar, add events to your calendar, and even send invitations to others. In this article, we will discuss how to share your Outlook calendar with an external user.

The first step to sharing your Outlook calendar with an external user is to create a shared calendar. This can be done by selecting the “Share” button in the Outlook Calendar view. You can then select the “New” button next to the “Add” button to create a new shared calendar. Once the shared calendar is created, you can invite an external user to view the shared calendar.

The second step is to add the external user to the shared calendar. This can be done by entering the external user’s email address in the “Invite” field. You can then select the “Send Invitation” button to send the invitation to the external user. The external user will then receive an invitation to view the shared calendar.

Ensuring the External User Has Access to the Shared Calendar

Once the external user has accepted the invitation to view the shared calendar, you can ensure that they have access to the shared calendar by selecting the “Manage Permissions” button in the Outlook Calendar view. This will open a window where you can select the “Share” button and then select the external user’s email address to view the shared calendar. You can then select the “Permissions” button to set the permission levels for the external user.

The next step is to ensure that the external user has the correct permissions to view the shared calendar. This can be done by selecting the “Manage Permissions” button again and then selecting the external user’s email address. You can then select the “Permissions” button to set the permission levels for the external user.

Inviting Others to View the Shared Calendar

Once the external user has been given access to the shared calendar, you can invite others to view the shared calendar. This can be done by selecting the “Invite” button in the Outlook Calendar view. You can then enter the email addresses of the people you would like to invite to view the shared calendar and select the “Send Invitation” button.

The final step is to ensure that the invited people have access to the shared calendar. This can be done by selecting the “Manage Permissions” button in the Outlook Calendar view. You can then select the “Share” button and then select the invited people’s email addresses to view the shared calendar. You can then select the “Permissions” button to set the permission levels for the invited people.

Sending Updates to the Shared Calendar

Once the invited people have accepted the invitation to view the shared calendar, you can send updates to the shared calendar. This can be done by selecting the “Send Updates” button in the Outlook Calendar view. You can then select the “Send” button to send the updates to the shared calendar.

The updates will be sent to the invited people as well as any external users who have been given access to the shared calendar. You can also set up notifications for the invited people and external users so that they will be notified when changes are made to the shared calendar.

Deleting the Shared Calendar

If you no longer need the shared calendar, you can delete it by selecting the “Delete” button in the Outlook Calendar view. You will be prompted to confirm that you want to delete the shared calendar. Once the shared calendar is deleted, all invited people and external users who have been given access to the shared calendar will no longer have access to the shared calendar.

Frequently Asked Questions

Q1: How do I share my Outlook calendar with someone outside of my organization?

Answer: Sharing your Outlook calendar with someone outside of your organization is easy with an Outlook.com account. First, open Outlook.com and select the calendar icon. Next, select the “Share” button in the top right corner of the calendar. Then enter the email address of the person you want to share your calendar with. You can choose to either share the entire calendar or select individual days or events you want to share. Finally, click “Share” button and your Outlook calendar will be shared with the person you specified.

Q2: What type of access will the person I share my Outlook calendar with have?

Answer: When you share your Outlook calendar with someone outside of your organization, you can choose the type of access they will have. You can choose to give full access, which allows the person to view, add, edit, and delete events in your Outlook calendar. You can also choose to give limited access, which only allows the person to view events in your Outlook calendar.

Q3: Can I share my Outlook calendar with multiple people?

Answer: Yes, you can share your Outlook calendar with multiple people. To do this, open Outlook.com and select the calendar icon. Select the “Share” button in the top right corner of the calendar. Then enter the email address of the person you want to share your calendar with and choose the type of access they will have. You can then repeat this process for each person you want to share your calendar with.

Q4: Can I set different levels of access for different people I share my Outlook calendar with?

Answer: Yes, you can set different levels of access for different people you share your Outlook calendar with. When you share your Outlook calendar with someone else, you can choose to give them either full access or limited access. If you share your Outlook calendar with multiple people, you can choose to give each person a different level of access.

Q5: How do I stop sharing my Outlook calendar with someone?

Answer: To stop sharing your Outlook calendar with someone, open Outlook.com and select the calendar icon. Select the “Share” button in the top right corner of the calendar. Select the person you want to stop sharing your calendar with and click the “Remove” button. This will stop them from having access to your Outlook calendar.

Q6: Can I share my Outlook calendar on my mobile device?

Answer: Yes, you can share your Outlook calendar on your mobile device. First, open the Outlook app on your mobile device and select the calendar icon. Select the “Share” button and enter the email address of the person you want to share your calendar with. Choose the type of access they will have and click the “Share” button. Your Outlook calendar will be shared with the person you specified.

How to share your Microsoft 365 user calendar to outside users

Sharing your Outlook calendar with someone outside of your organization can be a great way to stay organized and ensure that everyone is on the same page. It can be done quickly and easily in a few steps, and with a few clicks of your mouse. By following the steps outlined in this article, you can easily share your Outlook calendar with someone outside of your organization and ensure that everyone is on the same page. With the right tools and a little bit of effort, you can stay organized and make sure that everyone is up to date.