How to Share Power Bi Report With Free Users?

In this digital age, Power BI is a powerful tool for data analysis and report sharing. But with so many different options for sharing, it can be difficult to know how to effectively share your Power BI report with non-paying users. This article will highlight the best ways to share your Power BI report with free users, from the most straightforward methods to more advanced sharing techniques. With these tips, you can ensure that your report is available to everyone who needs to access it.

Sharing Power Bi Report with Free Users

Power BI is a powerful business intelligence tool that enables organizations to easily access, analyze, and share data to make informed decisions. It can be used to create visually appealing reports and dashboards that are easy to interpret and share. While Power BI is a powerful tool, it doesn’t come without its limitations. One of the biggest limitations is that only Pro subscribers can share reports with free users. Here’s how you can share Power BI reports with free users.

Create a Power BI Free Account

The first step to sharing reports with free users is to create a Power BI free account. This account will allow you to access free features and content, such as visuals and datasets, that you can use in your reports. To create a free account, you will need to sign up for a Power BI trial or sign up for a free account with Microsoft. Once you have your account set up, you’ll be ready to start creating and sharing reports.

Create a Report in Power BI

Once you have your account set up, the next step is to create a report in Power BI. This is where you will be able to create visuals, such as charts and graphs, that help to illustrate your data. You can also use Power BI’s drag-and-drop feature to quickly create reports without having to know any coding. When you’re finished creating your report, you can then save it to your Power BI account.

Share the Report with Free Users

Once you’ve created and saved your report, the next step is to share it with free users. To do this, you will need to use the Power BI app. This app is available for free on both iOS and Android devices. You can access the app by searching for Power BI in the App Store or Google Play Store. Once you’ve opened the app, you can then share your report with free users by either sending them a link or by inviting them directly to view the report.

Control Access to the Report

Once you’ve shared your report with free users, you can then control their access to the report. This can be done by setting up user roles that allow you to determine which users can view, edit, or delete the report. You can also set up access restrictions so that only certain users can view certain parts of the report. This is especially helpful if you have sensitive data in your report that you would like to keep private.

Download the Report

Lastly, you can also allow free users to download the report. To do this, you will need to enable the “Download Report” option in the Power BI app. This will enable free users to download the report as a PDF, which they can then view or print out. This can be especially useful if you want to share the report with people who don’t have access to the Power BI app.

Manage the Report

Once you’ve shared your report with free users, you can then manage the report. This can be done by monitoring who has access to the report and what they’re doing with it. You can also view the report’s activity log to see when it was last viewed, edited, or deleted. This will help you keep track of who has access to the report and ensure that it’s being used appropriately.

Create a Publish to Web Link

Finally, you can also create a publish to web link for the report. This will enable free users to view the report on the web without having to log in or download the report. You can create a publish to web link in the Power BI app by clicking on the “Share” button and then selecting “Publish to Web”. You can then customize the link and share it with free users.

Conclusion

Sharing Power BI reports with free users can be a great way to make your data more accessible and to create an engaging experience for viewers. By creating a Power BI free account, creating a report, sharing the report with free users, controlling access to the report, downloading the report, and creating a publish to web link, you can easily share Power BI reports with free users.

Top 6 Frequently Asked Questions

What is Power BI?

Power BI is a suite of data visualization and business analytics tools from Microsoft that enable users to analyze data, share insights, and create interactive reports. It can be used to create visualizations and reports from a variety of data sources, including relational databases, Excel spreadsheets, and cloud-based services. Power BI also provides access to a library of pre-built dashboards and reports that can be used to quickly get started.

What is the purpose of sharing a Power BI report?

The purpose of sharing a Power BI report is to enable users to collaborate and share insights with colleagues and other stakeholders. By sharing reports, users can share their insights and analysis with team members, as well as gain insights from others who may have different perspectives on the data. It also provides a way for users to share their analysis with external stakeholders, such as customers or investors.

How can I share a Power BI report with free users?

Power BI provides a few different ways to share reports with free users. You can share a report with free users by sending them a link to the report, or by embedding the report in a website or application. If you have a Power BI Pro account, you can also share a report with free users by granting them access to the report in the Power BI service.

What are the benefits of sharing Power BI reports?

Sharing Power BI reports has many benefits. It enables users to collaborate with colleagues and stakeholders on data-driven insights. It also allows users to quickly share their analysis and insights with external stakeholders, such as customers or investors. Additionally, sharing reports can help promote data-driven decision making, as it provides a way for teams to gain insights from each other’s analysis.

What are the limitations of sharing Power BI reports with free users?

When sharing Power BI reports with free users, there are a few key limitations to be aware of. Free users are not able to edit or interact with the report, meaning they are only able to view the report. Additionally, free users do not have access to the underlying data sources. Lastly, free users cannot access the Power BI service, meaning they will not be able to access the report in the service.

Are there any alternative methods to sharing Power BI reports with free users?

Yes, there are a few alternative methods to sharing Power BI reports with free users. You can export the report as a PDF or image file, which can then be shared with free users. Additionally, you can use a web application such as Microsoft Power BI Embedded to embed the report in a website or application. This allows free users to view the report without needing to have access to the Power BI service.

How To Share Power BI Report With Free Account (Without Pro License)

Sharing your Power BI report with free users is easy and efficient. With the help of the Power BI mobile app and the Publish to Web feature, you can quickly and easily share your report with free users. Additionally, by taking advantage of the Live Connect feature, you can give users access to your report without having to manually share each report. With these simple steps, you can share your report with free users in no time.