How to Shrink Excel File Size?

Is your Excel file size getting out of hand? Are you having trouble sending it via email or uploading it to the cloud? If so, then you’ve come to the right place. In this article, we’ll explain how you can easily shrink Excel file size without sacrificing any of its functionalities. We’ll look at simple tips and tricks for reducing file sizes as well as more advanced techniques to get the job done. So, let’s get started and learn how to shrink Excel file size!

Shrinking Your Excel File Size

Shrinking your Excel file size is a great way to make sure that your files are easy to store and share, and that they don’t take up too much space on your hard drive. There are a few simple steps you can take to reduce the size of your Excel files, so they don’t take up too much space on your device.

Remove Unused Data

The first thing you should do to reduce the size of your Excel file is to remove any unused data. If your document contains information that is no longer relevant, then it is best to delete it. This will help to reduce the amount of data that is stored in your file, which will in turn reduce the file size. You can delete any unnecessary data by selecting it and pressing the delete key on your keyboard.

Another way to reduce the amount of data stored in your Excel file is to reduce the number of blank rows and columns. If there are any rows or columns that are not being used, then it is best to delete them. This will help to reduce the overall file size without affecting the data that is being stored.

Compress Images

If you have inserted any images into your Excel file, then it is important to make sure that they are compressed. This will help to reduce the file size, as images can take up a lot of room. You can compress images by using an image compression tool. This will reduce the size of the image without affecting the quality, and will help to reduce the overall size of your file.

Another way to reduce the size of your file is to reduce the number of images that are stored in the file. If there are any images that are not necessary, then it is best to delete them. This will help to reduce the overall file size, as images can take up a lot of room.

Delete Unused Formulas

If you have any formulas in your Excel file that are not being used, then it is best to delete them. This will help to reduce the file size, as formulas can take up a lot of room. You can delete any unused formulas by selecting them and pressing the delete key on your keyboard.

It is also a good idea to use a simpler formula if possible. This will help to reduce the amount of data that is stored in the file, which will in turn reduce the file size.

Formatting and Styles

Another way to reduce the size of your Excel file is to reduce the amount of formatting and styles that are stored in the file. If you have any unnecessary formatting or styling, then it is best to delete it. This will help to reduce the file size, as formatting and styling can take up a lot of room. You can delete any unnecessary formatting or styling by selecting it and pressing the delete key on your keyboard.

It is also a good idea to use a simpler style if possible. This will help to reduce the amount of data that is stored in the file, which will in turn reduce the file size.

Save as a New File

Once you have taken the steps to reduce the size of your Excel file, then it is time to save it as a new file. This will help to ensure that any unnecessary data is removed, and the file size is reduced. You can save the file as a new file by going to the File menu and selecting Save As. Then, select a file type that is smaller in size, such as a CSV or XLSX file. This will help to reduce the overall size of the file.

It is also a good idea to save the file as a new file periodically, even if you have not made any changes to the file. This will help to ensure that the file size remains as small as possible, and that the file is easy to store and share.