What is the File Size Limit for Outlook?

Are you trying to attach a file to an email in Outlook and you keep getting an error message telling you that the file size is too large? You’re not alone! Many Outlook users struggle with the attachment size limit when using the email service. Fortunately, this guide will break down exactly what the Outlook file size limit is and how to send large files using Outlook.

What is the Maximum File Size Limit for Outlook?

Outlook is a popular email client used by many people, and it has a limit on the size of files that can be sent or received. This limit exists to ensure that emails can be sent and received quickly and efficiently, and it is important to be aware of the file size limit when attaching files to emails in Outlook. In this article, we will discuss the maximum file size limit for Outlook, what happens when the limit is exceeded, and how to work around it.

What is the Maximum File Size Limit for Outlook?

The exact file size limit for Outlook depends on the version you are using, as well as the type of attachment you are sending. Generally, the limit is 20 megabytes (MB) for attachments sent and received in Outlook, but this can vary from version to version and depending on the type of attachment. For example, Outlook 2016 and Outlook for Office 365 both have a maximum file size limit of 25 MB for emails sent or received, while Outlook.com and Outlook Online have a limit of 34 MB.

What Happens When the Limit is Exceeded?

If you try to send an attachment that is larger than the maximum file size limit for Outlook, you will receive an error message instructing you to reduce the size of the attachment. You can do this by compressing the file or by splitting it into multiple smaller files.

How to Work Around the Limit

If the file you are trying to send is too large to be sent through Outlook, there are several options available for sending the file. One option is to use a file-sharing service such as Dropbox, which allows you to upload large files and share them with others. Another option is to use an email service such as Gmail, which has a larger file size limit than Outlook.

What Are the Benefits of Knowing the File Size Limit for Outlook?

Knowing the file size limit for Outlook is important for several reasons. First, it ensures that your emails will be sent and received quickly and efficiently, as large attachments can slow down the process. Second, it prevents your emails from being blocked by your email provider, as they may reject emails with attachments that exceed the size limit. Finally, it helps you avoid frustration when sending large attachments, as you can use alternative methods such as file-sharing services or other email services.

What Are Some Tips for Keeping Attachments Within the File Size Limit?

There are several tips that can help you keep your attachments within the file size limit for Outlook. First, you can compress the file before sending it. This reduces the file size and makes it easier to send. Second, you can split large files into multiple smaller files. This can make them easier to send and receive. Finally, you can use a file-sharing service or an alternative email service if the file is too large to send through Outlook.

How Can I Check the File Size of an Attachment?

You can check the file size of an attachment before sending it through Outlook by right-clicking on the file and selecting “Properties”. This will open a window with information about the file, including its size. You can then compare the file size with the maximum file size limit for Outlook to make sure it is within the limit.

Few Frequently Asked Questions

What is the File Size Limit for Outlook?

Answer: The file size limit for Outlook is 25MB. This means that any file you wish to send or receive through Outlook must be 25MB or smaller. This includes both attachments and messages with embedded images.

What are the Implications of the File Size Limit?

Answer: The file size limit of 25MB can have implications in a number of ways. It can limit the amount of information that can be sent or received in an email, as well as limiting the size of images that can be included in an email. It can also limit the types of attachments that can be sent, as larger files such as videos or large documents will need to be split into smaller chunks in order to be sent through Outlook.

Are there any Ways to Increase the File Size Limit?

Answer: Although the default file size limit for Outlook is 25MB, it is possible to increase this limit if needed. This can be done by making changes to the registry in Windows, or by using a third-party solution such as a file sharing service or a cloud storage provider. It is important to note that any changes made to the registry should only be done by an experienced user and can potentially cause damage to your system if not done correctly.

Are there any Alternatives to Outlook for Sending Larger Files?

Answer: Yes, there are alternatives to Outlook for sending larger files. These include using a file sharing service such as Dropbox or Google Drive, or using a cloud storage provider such as Microsoft OneDrive or Amazon S3. These services allow users to easily upload and share files of any size, and can be used to send files that are too large for Outlook.

Are there any Potential Security Risks when Sending Large Files through Outlook?

Answer: Yes, there are potential security risks when sending large files through Outlook. As the file size limit is 25MB, any files larger than this will need to be split into smaller chunks in order to be sent. This can increase the risk of the files being intercepted and modified as they are sent, as the files will be broken up into smaller parts and sent separately.

What is the Best Way to Send Large Files Through Outlook?

Answer: The best way to send large files through Outlook is to use a file sharing service or cloud storage provider. These services allow users to easily upload and share files of any size, and also provide additional security features such as encryption. This ensures that any files sent remain secure and private, and also makes it much easier to send large files without having to split them into smaller chunks.

How to Increase Maximum Attachment Size in Outlook 2016/2013/2010

Files sent through Outlook have a size limit of 20MB. To avoid any disruptions in delivering the file, it is best to keep the files within this size limit. Fortunately, if you need to send a file that exceeds this size limit, you can use Microsoft OneDrive to store the file and send a link to the recipient. This way, you can be sure that the recipient will be able to open the file without any issues. By understanding the size limit for Outlook and how to work around it, you can ensure your important files will be delivered without any problems.