How to Add Email Signature in Outlook Desktop App?

Are you looking for an easy way to create an email signature for your Outlook desktop app? A good email signature not only looks professional but also makes it easier for your recipients to get in touch with you. In this article, we will walk you through the simple steps on how to add email signature in Outlook desktop app. Let’s get started!

Create a Professional Outlook Email Signature

Creating a professional email signature in Outlook is a great way to make sure your emails stand out from the crowd. With a few simple steps, you can add a signature to your emails that will contain your name, contact information, and any other information you would like to include.

The first step is to open the Outlook Desktop App. Once you’ve done that, you need to select the ‘File’ option from the top menu. Then, click on the ‘Options’ button. This will open a new window that contains various settings for Outlook.

Next, you should select the ‘Mail’ tab from the left-hand side of the window. This will open a list of options related to the mail settings. From this list, select the ‘Signatures’ option. This will open a new window that contains all of the existing signatures you might have.

Adding a New Email Signature

To add a new signature, click on the ‘New’ button at the top of the window. This will open a new window that allows you to create your signature. You can enter your name, contact information, and any other information you would like to include.

Once you’ve entered the information, you can preview how your signature will look in the preview window at the bottom of the window. If you’re happy with it, click ‘OK’ to save the signature.

Editing an Existing Signature

If you already have a signature set up and would like to make changes to it, you can easily do so. Simply select the signature from the list and click the ‘Edit’ button. This will open the same window you used to create the signature. From here, you can make any changes you need and save them by clicking ‘OK’.

Formatting Your Outlook Email Signature

Once you’ve created your signature, you may want to add some formatting to it to make it look more professional. To do this, click the ‘Format Text’ button in the signature window. This will open a new window with various formatting options.

From here, you can change the font, font size, color, and alignment of your signature. Once you’re happy with the formatting, click ‘OK’ to save your changes.

Adding Images and Links to Your Signature

If you’d like to add an image or link to your signature, you can do so by clicking the ‘Insert’ button in the signature window. This will open a new window with various options for inserting images or links.

If you’d like to insert an image, you can do so by clicking the ‘Pictures’ option. You can then select an image from your computer or insert a link to an image on the internet. If you’d like to insert a link, you can enter the URL and click ‘OK’.

Setting Your Default Signature

Once you’ve created your signature, you can set it as your default signature. To do this, select the signature from the list and click the ‘Set as Default’ button. This will make sure that your signature is automatically added to all of your emails.

Testing Your Outlook Email Signature

Once you’ve created and set up your signature, you’ll want to make sure it’s working correctly. To do this, you can simply create a new email and check that your signature is included. If it is, you’re all set.

Saving Your Outlook Email Signature

Once you’ve tested your signature and made sure it’s working correctly, you’ll want to save it. To do this, click the ‘Save’ button in the signature window. This will make sure that your signature is saved and will be available whenever you need to use it.

Using Your Outlook Email Signature

Once you’ve saved your signature, you can use it whenever you create a new email. Simply click the ‘Insert’ button in the email window and select your signature from the list. This will automatically insert your signature into the email.

Top 6 Frequently Asked Questions

What is an email signature?

An email signature is a text or graphical block of information that is automatically added to the end of an email message. It usually includes the sender’s name, job title, contact information, and other details. It serves as an electronic business card and can be used to include marketing information and logos.

How do I create an email signature in Outlook?

In Outlook, you can create an email signature by going to File > Options > Mail > Signatures. From here, you can create a new signature, edit an existing one, or delete an existing one. You can also choose which type of signature to use, such as text, HTML, or image-based. Once you have created your signature, it will be automatically added to the bottom of your emails.

How do I add an email signature in Outlook?

Once you have created your email signature in Outlook, you can add it to any email message by clicking on the Signature button in the message composition window. This will open up a drop-down menu where you can select the signature you want to add. Once you have selected it, it will be added to the bottom of the message.

How can I customize my email signature in Outlook?

You can customize your email signature in Outlook by going to File > Options > Mail > Signatures. From here, you can edit the existing signature or create a new one. You can customize the text, font, size, color, and images in your signature. You can also create multiple signatures, so you can choose which one to use in each email.

How can I add a logo to my email signature in Outlook?

You can add a logo to your email signature in Outlook by going to File > Options > Mail > Signatures. From here, you can create a new signature or edit an existing one. When editing or creating a signature, you can click the Insert Picture icon and select the image you want to add. Once you have added the image, you can then adjust the size and position of the logo to fit your signature.

What other elements can I add to my email signature in Outlook?

In addition to a logo, you can also add contact information, social media links, a disclaimer, and other elements to your email signature in Outlook. You can add text, images, hyperlinks, and other elements to your signature to make it more personalized and informative. You can also use HTML to add custom formatting to your signature.

How to Setup Email Signatures for the Outlook Web App and Outlook Desktop – Office 365

Adding an email signature in Outlook Desktop App is an easy and convenient way to make your emails look more professional and provide your contact information. With just a few simple steps, you can customize your signature with a logo, colors, and font to personalize your emails. With this guide, you have all the tools you need to add a signature in no time. Start using your signature today and make your emails stand out from the competition.