How to Set Out of Office on Outlook App?

Are you away from the office and want to make sure you don’t miss any important emails? Using the Outlook app on your phone, you can easily set up an “Out of Office” message to let people know when you’ll be away and when you’ll be back. In this article, we’ll discuss how to set up an Out of Office message on the Outlook app. After reading, you’ll be able to confidently set up an Out of Office message with ease. Let’s get started!

How to Activate Out of Office in Outlook App

Outlook is an email client developed by Microsoft that is used by millions of people to manage their emails. It also provides an “Out of Office” feature that allows users to automatically reply to incoming emails when they are away from their desk. This is a great way to let your contacts know that you will not be available for a certain period of time. Setting up Out of Office in Outlook is easy and can be done in a few simple steps.

The first step is to open the Outlook app on your computer. Once you have opened the app, click on the “Settings” icon located in the top right corner of the window. In the settings menu, select “Out of Office”. This will open a window where you can enter the details of your Out of Office message. Here, you can enter the message that will be sent to anyone who emails you while you are away. You can also specify the time period during which the message will be sent.

Setting an Automatic Reply

Once you have entered the details of your Out of Office message, you can set an automatic reply in Outlook. To do this, click on the “Automatic Reply” button. This will open a window where you can select the time period during which the auto-reply will be active. You can also choose to send the auto-reply to all emails or only to people in your contact list.

Saving the Out of Office Message

Once you have configured the Out of Office settings, you can save the changes by clicking on the “Save” button at the bottom of the window. This will activate the Out of Office message and it will be sent to anyone who emails you while you are away. You can also opt to receive a copy of the Out of Office message in your inbox.

Deactivating the Out of Office Message

When you return from your travels or when you no longer need the Out of Office message, you can deactivate it in the same way that you activated it. Open the Outlook app, go to the “Settings” menu and select “Out of Office”. Here, you can uncheck the “Enable Out of Office” box and click “Save” to deactivate the message.

Manually Replying to Emails

If you do not want to activate the Out of Office message, you can still manually reply to emails while you are away. To do this, open the Outlook app and go to the inbox. Here, you can select the emails you wish to reply to and click the “Reply” button. This will open a window where you can type your reply and send it to the recipient.

Using a Different Email Account

If you do not want to use the Out of Office message, you can also use a different email account. This will allow you to send and receive emails without relying on the Out of Office feature. To do this, open the Outlook app, go to the “Settings” menu and select “Accounts”. Here, you can add an additional email account and use it to send and receive emails while you are away.

Few Frequently Asked Questions

1. How do I set an Out of Office on Outlook App?

To set an out of office message on the Outlook app, first open the app and click on the gear icon in the lower left corner. From the menu that appears, select the “Automatic Replies” option. On the Automatic Replies page, select the “Send automatic replies” option and then enter the message you want to be sent when someone emails you while you’re away. You can also choose the dates and times when your out of office message will be active. Once you’re done, click on “Save” to activate your out of office message.

2. Is there a way to turn off the Out of Office message?

Yes, you can turn off your out of office message at any time. To do this, open the Outlook app and select the “Automatic Replies” option from the gear icon menu. On the Automatic Replies page, select the “Don’t send automatic replies” option and then click “Save” to deactivate the out of office message.

3. Can I set a different Out of Office message for specific people?

Yes, you can set a different out of office message for specific people in the Outlook app. To do this, open the app and select the “Automatic Replies” option from the gear icon menu. On the Automatic Replies page, select the “Only send to people in my organization” option and then enter the message you want to be sent when someone emails you while you’re away. You can also select the people you want to receive the out of office message by clicking “Select people” and then selecting their names from the list. Once you’re done, click on “Save” to activate your out of office message.

4. Is there a way to set an Out of Office message for external contacts?

Yes, you can set an out of office message for external contacts in the Outlook app. To do this, open the app and select the “Automatic Replies” option from the gear icon menu. On the Automatic Replies page, select the “Also send to external contacts” option and then enter the message you want to be sent when someone emails you while you’re away. Once you’re done, click on “Save” to activate your out of office message.

5. Can I set up a recurring Out of Office message?

Yes, you can set up a recurring out of office message in the Outlook app. To do this, open the app and select the “Automatic Replies” option from the gear icon menu. On the Automatic Replies page, select the “Send automatic replies every time” option and then enter the message you want to be sent when someone emails you while you’re away. You can also select the dates and times when your out of office message will be active. Once you’re done, click on “Save” to activate your out of office message.

6. Can I set an Out of Office message on Outlook when I’m away from my computer?

Yes, you can set an out of office message on Outlook even when you’re away from your computer. To do this, you can use the Outlook mobile app. Open the app and tap on the gear icon in the lower left corner. From the menu that appears, select the “Automatic Replies” option. On the Automatic Replies page, select the “Send automatic replies” option and then enter the message you want to be sent when someone emails you while you’re away. You can also choose the dates and times when your out of office message will be active. Once you’re done, tap on “Save” to activate your out of office message.

How to Set Out of Office in Outlook

Setting out of office on Outlook App is a great way to ensure you are not disturbed by work-related emails and can enjoy your break without worry. With a few simple steps, you can easily set up your out of office and be on your way. Whether you are taking a day off or a longer vacation, setting out of office on Outlook App will help you to relax and enjoy your well-deserved break.