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How to Filter Emails in Outlook 365?

If you’re like most people, you are probably overwhelmed by the number of emails in your Outlook 365 inbox. Sorting and organizing emails can be a daunting task, especially if you have hundreds or thousands of emails. Fortunately, Outlook 365 has many tools and features that you can use to filter emails and make sure that only the most important information reaches your inbox. In this article, we will discuss how to filter emails in Outlook 365 and make your inbox more manageable.

How to Filter Emails in Outlook 365?

Source: microsoft.com

Filtering Emails in Outlook 365

Microsoft Outlook 365 is a powerful tool for managing and organizing emails. One of its most useful features is the ability to filter emails quickly and easily. With Outlook 365, you can easily set up filters to organize emails into separate folders, delete certain emails, or automatically forward certain emails to another user. This article will guide you through the process of setting up filters in Outlook 365.

Creating Filters in Outlook 365

Creating filters in Outlook 365 is a simple process. To get started, open the Outlook 365 web application, click the gear icon, and select “View all Outlook Settings.” In the left sidebar, select “Mail” and then “Inbox and sweep rules.” From here, you can create a new filter by clicking the “+” icon. You will then be prompted to enter the criteria for your filter, such as sender address, subject, or key words. You can also specify what action should be taken when the criteria is met, such as move to folder, delete, or forward. Once you have entered all of the necessary information, click “OK” to save the filter.

Managing Filters in Outlook 365

Once you have created a filter in Outlook 365, you can manage it from the “Inbox and sweep rules” page. Here, you can view, edit, or delete your existing filters. You can also create new filters or adjust the existing filters. To edit an existing filter, simply click on it, make the necessary adjustments, and click “Save” to save the changes.

Using Filters in Outlook 365

Once you have created a filter in Outlook 365, it will automatically be applied to incoming emails. If the criteria for a filter is met, the specified action will be taken. For example, if you have created a filter to move emails from a certain sender to a specific folder, any emails from that sender will be automatically moved to that folder.

Understanding Filter Limitations in Outlook 365

It is important to note that filters in Outlook 365 are limited in scope. For example, they can only be applied to incoming emails, not to emails already in your mailbox. Additionally, filters can only be applied to emails with the criteria you specify. They cannot be used to search for emails with specific content.

Using Advanced Filters in Outlook 365

Outlook 365 also offers advanced filters that allow you to apply multiple criteria to incoming emails. To access these filters, click the gear icon, select “View all Outlook Settings,” select “Mail,” and then “Advanced filters.” From here, you can create advanced filters with multiple criteria.

Sharing Filters in Outlook 365

Outlook 365 also offers the ability to share filters with other users. To do this, open the Outlook 365 web application, click the gear icon, and select “View all Outlook Settings.” In the left sidebar, select “Mail” and then “Inbox and sweep rules.” From here, you can select the filter you wish to share, click the “Share” button, and enter the email address of the user you wish to share the filter with.

Conclusion

Outlook 365 offers powerful filtering capabilities that can help you quickly and easily organize your emails. With Outlook 365, you can create, manage, and share filters to automatically forward, move, or delete emails that meet certain criteria.

Frequently Asked Questions

What is Email Filtering?

Email filtering is a process that involves sorting emails into different folders based on certain criteria. This criteria can include sender, subject, recipient, and content of the email. Filtering emails helps to organize emails and make it easier to find them when needed.

How do I Set Up Filtering in Outlook 365?

Setting up filtering in Outlook 365 is relatively easy. First, open Outlook 365 and then click the “View” tab. Now click the “Rules” button and then click “Create Rule”. You will then be asked to select a condition such as “From” or “Subject”. You can then enter the criteria you want to filter by and select the folder where emails matching the criteria should be moved. Finally, click “OK” and Outlook 365 will begin to filter emails based on the criteria you set.

Where Can I Find the Filtered Emails?

The emails that have been filtered will be found in the folder you selected when setting up the filter. This can be accessed by clicking the “Inbox” tab and then clicking the folder you selected when creating the filter.

Can I Create Multiple Filters?

Yes, you can create multiple filters in Outlook 365. To do this, simply repeat the steps mentioned above for each filter you want to create.

Can I Change an Existing Filter?

Yes, you can change an existing filter by clicking the “Edit” button when viewing a list of rules. You can then make any changes you want to the filter and click “OK” to save the changes.

How Do I Delete a Filter?

To delete a filter in Outlook 365, click the “View” tab and then click the “Rules” button. Now select the filter you want to delete and click the “Delete” button. You will then be asked to confirm the deletion and Outlook 365 will then delete the filter.

How to Filter Emails in Outlook? | Searching or Filtering Emails in Outlook Application?

Filtering your emails with Outlook 365 is a great way to stay organized and efficiently manage your inbox. With the ability to set up custom filters, you can quickly sort emails by sender, message content, and other categories. This makes it easy to locate the important emails you need, while also helping to reduce the amount of unwanted messages. With Outlook 365, you can streamline your email experience and make managing your inbox simple.