How to Send Email From Microsoft Word?

Are you trying to send an email directly from Microsoft Word? If so, you’re in the right place. Knowing how to send an email directly from Microsoft Word can help streamline your workflow and save you time. In this article, we will provide you with the necessary steps to send an email directly from Microsoft Word. We will also provide helpful tips on how to format and compose your email, so you can be sure that your message is sent in the best way possible. Let’s get started!

What is Microsoft Word?

Microsoft Word is a widely used word processing application in the Microsoft Office Suite. It is used to create documents, reports and presentations, as well as to store and share data. It allows users to easily format text, images, and other elements to create visually appealing documents. Microsoft Word also provides users with the ability to send emails directly from the application.

Advantages of Sending Email from Microsoft Word

Sending emails from Microsoft Word offers many advantages. It allows users to quickly and easily format the contents of their emails, add images, and more. In addition, it makes it easy to create professional-looking emails that can be sent to multiple recipients at once. This helps to save time and effort in the long run.

Steps to Send Email from Microsoft Word

The process of sending emails from Microsoft Word is quite simple. First, users must open the Microsoft Word application. Then, they must select the ‘File’ tab, and the ‘Share’ option. This will open a window that will allow users to select the ‘Email’ option. After this, users simply need to enter the recipient’s email address, as well as the subject and message of the email. Once this is done, users can click the ‘Send’ button to send the email.

Creating a Signature in Microsoft Word

Creating a signature in Microsoft Word is a great way to add a personal touch to emails sent from the application. To create a signature, users must open the ‘File’ tab and select the ‘Options’ tab. Then, they must select the ‘Mail’ tab, followed by the ‘Signatures’ option. This will open a window that will allow users to create, edit or delete signatures. Once they have created a signature, they can add it to their emails by selecting the ‘Signature’ button.

Adding Attachments in Microsoft Word

Adding attachments in Microsoft Word is very simple. To do this, users must open the ‘File’ tab and select the ‘Attach’ option. This will open a window that will allow them to select the files they wish to attach to the email. Once the files have been selected, users can click the ‘Attach’ button to add them to the email.

Viewing Sent Emails in Microsoft Word

Users can easily view sent emails in Microsoft Word. To do this, they must open the ‘File’ tab, followed by the ‘Sent’ option. This will open a window that will display a list of all the emails that have been sent from the application. From here, users can either view or delete emails.

Checking Email Settings in Microsoft Word

It is important to make sure that the email settings in Microsoft Word are correct before sending emails. To do this, users must open the ‘File’ tab and select the ‘Account’ option. This will open a window that will allow users to adjust the settings for their email account. From here, users can make sure that their email address and password are correct, as well as make other adjustments as needed.

Saving Emails in Microsoft Word

Saving emails in Microsoft Word is a great way to keep track of important information. To do this, users must open the ‘File’ tab, followed by the ‘Save As’ option. This will open a window that will allow users to choose a file name and location to save the email. Once the file has been saved, it can be accessed at any time.

Printing Emails in Microsoft Word

Printing emails in Microsoft Word is fairly straightforward. To do this, users must open the ‘File’ tab, followed by the ‘Print’ option. This will open a window that will allow users to select the number of copies they wish to print, as well as the printer they wish to use. Once the settings have been adjusted, users can click the ‘Print’ button to print the email.

Frequently Asked Questions

Q1: How do I send an email from Microsoft Word?

A1: Sending an email from Microsoft Word is easy. First, open the document you wish to send as an email. Then, click the “File” tab at the top of the window and select “Share” and choose “Email” from the left-hand menu. You will be able to enter the recipient’s email address and any message you would like to include. Finally, click “Send” to send the email.

Q2: What types of documents can be sent via email from Microsoft Word?

A2: You can send any type of document created using Microsoft Word as an email. This includes Word documents, Excel spreadsheets, and PowerPoint presentations. You can also attach images and other files, such as PDFs, to an email sent from Microsoft Word.

Q3: Are there any additional features available when sending emails from Microsoft Word?

A3: Yes, there are several additional features available when sending emails from Microsoft Word. You can attach files to the email, set up a signature, add a subject line, and add CC and BCC recipients. You can also customize the email with different fonts, colors, and formatting.

Q4: Is there a way to save emails sent from Microsoft Word?

A4: Yes, you can save emails sent from Microsoft Word. To do this, simply click the “File” tab at the top of the window and select “Save As”. Then, choose a file type for the email, such as HTML or MHTML, and click “Save” to save the email to a file on your computer.

Q5: Can I send emails from Microsoft Word without having an email account?

A5: No, you must have an email account set up in order to send emails from Microsoft Word. You can set up an email account in Microsoft Outlook, which is part of the Microsoft Office suite, or you can use an online email service such as Gmail or Yahoo Mail.

Q6: Is there a way to track emails sent from Microsoft Word?

A6: Yes, you can track emails sent from Microsoft Word. To do this, simply click the “File” tab at the top of the window and select “Share” and choose “Email” from the left-hand menu. Then, click the “Options” button and select “Track” to enable email tracking. This will allow you to view the status of the email, such as when it was opened and if any attachments were opened.

Microsoft Tutorial: How to send a document via email with Microsoft Word?

Sending emails from Microsoft Word is a great way to stay organized and keep track of important messages. With a few simple steps, you can easily compose and send emails from the comfort of your Word document. By following the instructions outlined in this article, you can make sure that your emails are sent out quickly and effectively. So don’t wait, start sending emails from Microsoft Word today and make communication easier than ever!