How to Send Large Files via Outlook?
Do you need to send large files through Outlook but don’t know how? You’ve come to the right place. In this article, you’ll learn the simplest and most reliable ways to send large files via Outlook. All you need is a few minutes and you’ll be able to send large files in no time. So if you’re ready, let’s get started!
Sending large files via Outlook is simple and secure. Here’s how to do it:
- Open Outlook and create a new email.
- In the body of the email, click the Attach or Attach File icon.
- Select the file you want to attach.
- If you need to attach multiple files, hold down Ctrl (Windows) or Command (Mac) and click each file you want to attach.
- Once all the files are selected, click Open to attach them to the email.
- Compose the email and click Send.
Outlook automatically compresses the file size and securely sends the files to the recipient.
How to Send Large Files Through Outlook
Sending large files through Outlook can be a tricky process, as the default file size limit for sending emails is 20MB. However, there are several options to send large files through Outlook, making the process easier and more efficient. This article will provide a step-by-step guide on how to send large files through Outlook.
Use OneDrive to Send Large Files
One of the most popular methods for sending large files through Outlook is to use the OneDrive cloud storage service. OneDrive allows users to store up to 15GB of data for free and is integrated with Outlook. To send files through OneDrive, simply attach the file to an email and click “Upload to OneDrive”. Once the file is uploaded, the recipient can view and download the file from their Outlook account.
Another benefit to using OneDrive is that the file size limit can be increased to up to 10GB. This makes it easier to send large files, such as video files, without any issues. Additionally, the files can be shared with multiple recipients, as long as they have an Outlook account.
Compress Large Files Using 7-Zip
Another option for sending large files through Outlook is to compress the file using 7-Zip, a free and open-source file archiver software. 7-Zip can reduce the file size of a file by up to 70%, making it much easier to send through Outlook. To compress a file using 7-Zip, simply right-click on the file and select “Add to archive”. Then, select the type of archive (such as ZIP or RAR) and the level of compression. Once the file is compressed, it can be sent through Outlook as usual.
Send Large Files as Links
If the file is too large to send through Outlook, another option is to send the file as a link. This can be done by uploading the file to a cloud storage service, such as Google Drive or Dropbox, and then sending the link to the recipient. The recipient can then click on the link and download the file from the cloud storage service. This is a great way to send large files quickly and easily, without having to worry about the file size limit.
Split Files Into Smaller Pieces
If the file is too large to send even as a link, then it can be split into smaller pieces and sent separately. This can be done using a file splitting tool, such as HJ-Split, which is a free and open-source file splitting software. To split a file using HJ-Split, simply select the file and the number of pieces to split it into. Once the file is split, each piece can be sent through Outlook as usual.
Use Third-Party Services
For files that are too large to send through Outlook, there are several third-party services that can be used. These services, such as WeTransfer and SendThisFile, make it easy to send large files quickly and securely. To use these services, simply upload the file and enter the recipient’s email address. The recipient will then receive a link to download the file.
Conclusion
Sending large files through Outlook can be a tricky process, but there are several options available to make the process easier. By using cloud storage services, such as OneDrive, compressing files using 7-Zip, sending files as links, splitting files into smaller pieces, or using third-party services, users can easily and securely send large files through Outlook.
Related FAQ
Q1. What is Microsoft Outlook?
A1. Microsoft Outlook is an email service, personal information manager and calendar application from Microsoft. It is used mainly for business and professional communication, and is part of Microsoft Office suite. Outlook can be used to send and receive emails, manage contact information, schedule meetings and events, and track tasks. It also has features for tracking tasks, creating contact lists, and managing calendar events.
Q2. How do I send large files via Outlook?
A2. To send large files via Outlook, you can use the “Attach File” feature to attach the file to the email. You can also use the “Share” feature to share the file with someone else. If you are sending the file to someone who does not have an Outlook account, you can use the “Send as Attachment” option to send the file as an attachment. You can also use the “Send as Link” option to send a link to the file instead of attaching the file.
Q3. What is the maximum file size I can send?
A3. The maximum file size you can send via Outlook is 25 MB. If you want to send larger files, you can use Outlook’s File Sharing feature, which allows you to send files up to 2 GB in size. You can also use third-party services such as Dropbox, Google Drive, or Microsoft OneDrive to send files larger than 25 MB.
Q4. How do I know if the recipient has received my file?
A4. If you have sent the file using the “Send as Attachment” option, you will receive an email notification when the recipient opens the attachment. You can also use the “Track” feature to track the progress of the file. This will allow you to see if the recipient has opened the file or not.
Q5. Does Outlook offer encryption services?
A5. Yes, Outlook offers encryption services to protect the privacy of the emails and attachments you send. You can enable the encryption service by selecting “Encrypt Message” in the Message Options menu. This will ensure that only the intended recipient can read the message and attachments.
Q6. Is there any way to send a file without having to attach it?
A6. Yes, you can use Outlook’s File Sharing feature to send a file without having to attach it. This feature allows you to send a link to the file, which the recipient can access without having to download the file. You can also use third-party services such as Dropbox, Google Drive, or Microsoft OneDrive to send files without having to attach them.
How to Send Big Files with Outlook
Sending large files via Outlook is a great way to safely and securely share information with colleagues, clients and other contacts. With the right knowledge and a few clicks, anyone can easily send large files through Outlook and ensure they can be viewed and shared with ease. Now that you know how to send large files via Outlook, you can make the most of the communication and collaboration opportunities Outlook has to offer.