How to Share Power Bi Report?

Are you trying to figure out how to share a Power BI report with your colleagues, customers, or partners? Sharing Power BI reports can be a tricky process if you don’t know the proper steps to take. In this article, we’ll explain the best way to share Power BI reports, including how to generate a link, give access to specific users, and more. With the help of this guide, you’ll be able to quickly and easily share your Power BI reports with anyone who needs to see them.

An Overview of Power BI Reports

Power BI is a business intelligence platform developed by Microsoft. It allows users to create and share interactive reports and dashboards. Power BI reports provide an easy way to visualize data and gain insights from it. Reports can include visuals such as charts, tables, and maps. Power BI also provides access to data from various data sources, including Excel spreadsheets, SQL databases, and cloud services.

Power BI can be used to create interactive and visually appealing reports that can be shared with others. Through sharing, users can collaborate with colleagues, partners, and customers to discuss and explore data. Reports can be shared through a variety of methods, including email, the Power BI service, and embedded in other applications and websites.

Methods for Sharing Power BI Reports

Sharing via Email

Power BI reports can be shared via email. To do this, the user must first set up a subscription for the report. The subscription will generate an email that contains a link to the report. This link can be sent to the recipient, who can then access the report.

Sharing via email is a quick and easy way to share Power BI reports. It also allows the recipient to view the report in their browser without having to install any additional software.

Sharing via the Power BI Service

Power BI reports can also be shared via the Power BI service. To do this, the user must first upload the report to the Power BI service. Once the report is uploaded, the user can then share it with other users by sending them a link to the report.

Sharing via the Power BI service is a convenient way to share reports. It also allows users to collaborate on the report, as multiple users can view and edit the report.

Embedding in Other Applications and Websites

Power BI reports can also be embedded in other applications and websites. To do this, the user must first upload the report to the Power BI service. Once the report is uploaded, the user can then generate an embed code for the report. This embed code can be added to other applications or websites, allowing users to view the report without leaving the application or website.

Embedding Power BI reports in other applications and websites is a great way to share reports with a wide audience. It also allows the report to be viewed without the need to install any additional software.

Conclusion

Power BI reports can be shared in a variety of ways, including via email, the Power BI service, and embedded in other applications and websites. Each method has its own advantages and disadvantages, and can be used depending on the user’s needs.

Top 6 Frequently Asked Questions

What is Power BI?

Power BI is a suite of business analytics tools to analyze data and share insights. It enables organizations to monitor their data from multiple sources and create interactive dashboards and reports. Power BI is a suite of cloud-based tools that helps users to visualize data, perform data analysis, and create interactive reports. It allows users to easily connect to data from a variety of sources, and create interactive dashboards, reports, and visualizations. Power BI also provides powerful machine learning capabilities to help users uncover insights from their data.

How do I share a Power BI report?

You can share Power BI reports by sending a link or an embedded report. To send a link, go to the “Share” option in the report view and click “Copy Link”. This will generate a URL that you can share with other users. To embed a report, click on “Embed” in the report view and select the “Embed in a website or app” option. This will generate a code snippet that you can copy and paste into your website or app.

What are the different ways to share a Power BI report?

There are several different ways to share Power BI reports, including sending a link, embedding a report, sharing with a group, and sharing with individuals. To send a link, go to the “Share” option in the report view and click “Copy Link”. To embed a report, click on “Embed” in the report view and select the “Embed in a website or app” option. To share with a group, create a workspace and invite members to the workspace. To share with individuals, click the “Share” option in the report view and enter the email addresses of the people you want to share the report with.

Is there a way to restrict access to a Power BI report?

Yes, you can restrict access to a Power BI report. You can restrict access using roles, workspaces, row-level security, and/or read-only permissions. To create roles, go to the “Security” tab in the report view and select the “Create Roles” option. To set up workspaces, go to the “Workspaces” tab in the report view and create a new workspace. To use row-level security, go to the “Security” tab in the report view and select the “Create Row-Level Security” option. To set read-only permissions, go to the “Share” tab in the report view and select the “Share with individuals” option.

How do I update a shared Power BI report?

To update a shared Power BI report, go to the “Share” option in the report view and click “Save Changes”. This will save your changes and update the shared report with the new version. You can also save a copy of the report as a new version using the “Save As” option.

What are the advantages of using Power BI?

The advantages of using Power BI include its ability to connect to multiple data sources, powerful machine learning capabilities, the ability to create interactive dashboards and reports, and its ease of use. Power BI also provides users with a variety of tools to analyze data, such as filtering, sorting, pivoting, and grouping. Additionally, it provides users with access to an extensive library of visuals and templates to help them create compelling visuals and reports. Finally, Power BI is a cost-effective solution that can be used by individuals and organizations of all sizes.

Sharing Power BI reports is a great way to make your data more accessible, visualize your data more effectively, and make your data more actionable. With the right tools, you can easily share Power BI reports with your colleagues, customers, and stakeholders. By following the simple steps outlined in this article, you can quickly and easily share your Power BI reports with the people who need to see them. With a few clicks of the mouse, you can give your stakeholders and colleagues access to valuable data insights.