How to View Emails Older Than 12 Months in Outlook?
Are you having trouble finding emails that are older than 12 months in Outlook? Are you looking for a simple way to quickly access emails from months or even years ago? If so, you’ve come to the right place! In this article, we will discuss a few easy steps to help you view emails older than 12 months in Outlook. We’ll cover how to use the Advanced Search feature to easily find emails from a specific time period, as well as how to use the View Settings feature to change the time period for which emails are displayed. By the end of this article, you’ll have the knowledge and tools you need to easily access any email you need in Outlook.
How to View Emails Older Than 12 Months in Outlook?
- Open Outlook and select the inbox folder.
- Go to the ‘View’ tab and click ‘Change View’.
- Select ‘Custom’ from the list and click ‘Customize Current View’.
- Now select ‘Filter’ and click ‘Advanced’.
- Choose ‘Date Received’ in the first drop-down menu.
- Select ‘Older than’ in the second drop-down menu.
- Enter the number of months in the third box.
- Click ‘OK’. Your emails older than the specified months will be displayed.
Viewing Emails Older Than 12 Months in Outlook
Outlook is a popular email client used by many individuals and organizations. It offers a wide range of features and allows users to easily manage and organize their emails. One of the most useful features of Outlook is the ability to view emails older than 12 months. This can be done by using the View feature or by using the Search function.
Using the View Feature
The View feature in Outlook can be used to quickly view emails that are older than 12 months. To do this, open the folder containing the emails you want to view and select the ‘View’ menu. From the menu, select ‘Date’ and then select ‘Oldest’ from the drop-down menu. This will display all emails older than 12 months in the folder.
Using the Search Function
The Search function in Outlook can also be used to view emails older than 12 months. To do this, open the folder containing the emails you want to view and type the date of the email in the search bar. This will display all emails older than 12 months in the folder.
Archiving Emails in Outlook
Outlook also offers the ability to archive emails, which can be used to keep emails older than 12 months. To archive emails in Outlook, open the folder containing the emails you want to archive and select the ‘Archive’ option from the menu. This will move the emails to an archive folder, which can be accessed at any time.
Viewing Archived Emails
To view archived emails in Outlook, open the folder containing the archived emails and select the ‘View’ option from the menu. This will display all emails in the folder, including those that are archived.
Deleting Archived Emails
If you no longer need the archived emails, you can delete them from Outlook. To do this, open the folder containing the archived emails and select the ‘Delete’ option from the menu. This will permanently delete the emails from Outlook.
Managing Email Storage in Outlook
Outlook also offers the ability to manage your email storage. By using the Storage folder in Outlook, you can easily delete emails older than 12 months and free up storage space. To do this, open the Storage folder and select the ‘Manage Storage’ option from the menu. This will open a window that allows you to select emails to delete.
Viewing Storage Usage
The Storage folder in Outlook also allows you to view your storage usage. To do this, open the Storage folder and select the ‘View Storage’ option from the menu. This will open a window that displays the amount of storage space used by each folder.
Deleting Emails from Storage
The Storage folder in Outlook also allows you to delete emails from storage. To do this, open the Storage folder and select the ‘Delete’ option from the menu. This will open a window that allows you to select emails to delete.
Few Frequently Asked Questions
1. What is Outlook?
Outlook is a personal information manager from Microsoft that is part of the Microsoft Office suite. It is used to manage emails, contacts, calendar appointments, and tasks. It can also be used to store notes and journal entries. Outlook is available as a desktop program, as well as a web-based application and a mobile app.
2. How do I view emails older than 12 months in Outlook?
In order to view emails older than 12 months in Outlook, you will need to use the “Custom Date Range” option. To do this, open the folder that contains the emails you want to view, and then click on the “View” tab. In the “View” tab, select “Custom Date Range” and then select a date range that is older than 12 months. When you click “OK”, you will be able to view all emails within that date range.
3. Is there any other way to view emails older than 12 months in Outlook?
Yes, there is another way to view emails older than 12 months in Outlook. You can use the “Advanced Find” feature in Outlook. To do this, open the folder that contains the emails you want to view and then click on the “Search” tab. In the “Search” tab, select “Advanced Find” and then select a date range that is older than 12 months. When you click “Find Now”, you will be able to view all emails within that date range.
4. Can I set a default date range in Outlook?
Yes, you can set a default date range in Outlook. To do this, open the folder that contains the emails you want to view, and then click on the “View” tab. In the “View” tab, select “Custom Date Range” and then select a date range that you want to be the default. When you click “OK”, the date range will be set as the default.
5. Can I view emails older than 12 months in Outlook on my mobile device?
Yes, you can view emails older than 12 months in Outlook on your mobile device. The process is similar to the process for viewing emails on the desktop version of Outlook. On your mobile device, open the folder that contains the emails you want to view and then select the “Search” tab. In the “Search” tab, select “Advanced Find” and then select a date range that is older than 12 months. When you click “Find Now”, you will be able to view all emails within that date range.
6. Is there any way to view emails older than 12 months for multiple folders in Outlook?
Yes, there is a way to view emails older than 12 months for multiple folders in Outlook. To do this, open the folder that contains the emails you want to view, and then click on the “Search” tab. In the “Search” tab, select “Advanced Find”. In the “Advanced Find” window, select the “Look in” option and choose the folders that you want to search in. Then, select a date range that is older than 12 months and click “Find Now”. When you do this, you will be able to view all emails within the specified date range across all of the selected folders.
How do I get Outlook to display older than 12 months?
Viewing emails older than 12 months in Outlook can be done with ease and efficiency. Whether you need to access emails for personal or professional reasons, the steps outlined in this article will help you quickly and easily locate and view emails that are more than 12 months old. With Outlook’s simple and intuitive search function, you can quickly and easily access emails you need, allowing you to be more productive and organized.