How to View Only Unread Emails in Outlook?

Are you feeling overwhelmed by the number of emails in your Outlook inbox? Do you wish there was an easier way to find the emails that you haven’t read yet? Well, there is! In this article, we’ll walk you through the steps of how to view only unread emails in Outlook. With this simple trick, you can quickly and easily filter your inbox to find the emails you need. Let’s get started!

How to View Only Unread Emails in Outlook

It can be difficult to keep track of all the emails in your inbox if you have a lot of messages coming in. Fortunately, Microsoft Outlook provides a feature that allows you to quickly and easily view only the emails you have yet to read. Here’s how to view only unread emails in Outlook.

Step 1: Access the Filter Email Feature

The first step is to access the Filter Email feature. This feature can be found in the Home tab of the ribbon at the top of the Outlook window. Once you’ve clicked on the Filter Email icon, a drop-down menu will appear with a list of options.

Step 1a: Select the Unread Option

From the list of options, select “Unread”. This will filter your inbox so that only emails that have not been read will be displayed.

Step 1b: Apply the Filter

Once you’ve selected the Unread option, click the “Apply” button. This will apply the filter and display only the unread emails in your inbox.

Step 2: View Your Unread Emails

Once the filter has been applied, you will be able to view your unread emails in the main window of the Outlook window. You can scroll through the emails, read individual emails, or perform other actions such as archiving, deleting, or flagging emails.

Step 2a: Select Multiple Emails

If you wish to select multiple unread emails at once, simply click on the checkbox next to each email you wish to select. You can then take action on the selected emails, such as deleting them or flagging them for follow-up.

Step 2b: Search for Unread Emails

If you are looking for a specific email, you can also use the search bar at the top of the Outlook window to search for unread emails. Simply type in a keyword or phrase related to the email you are looking for and Outlook will display any emails that match your search criteria.

Step 3: Clear the Filter

Once you are done viewing your unread emails, you can clear the filter by clicking the “Clear” button in the Filter Email drop-down menu. This will return your inbox to its original state and allow you to view all of your emails.

Step 4: Create a Rule to Automatically Filter Unread Emails

If you wish to make it easier to view your unread emails, you can create a rule that will automatically filter your emails and display only the unread emails. To do this, click the “Manage Rules & Alerts” button in the Rules tab of the ribbon at the top of the Outlook window. This will open a window where you can create a new rule.

Step 4a: Select the Unread Option

Once the window opens, select the “Unread” option from the list of criteria. This will automatically filter your emails and display only the unread emails.

Step 4b: Apply the Rule

Once you’ve selected the Unread option, click the “OK” button to apply the rule. From now on, any time you open Outlook, your emails will automatically be filtered and only the unread emails will be displayed.

Related FAQ

Q1. What is the quickest way to view only unread emails in Outlook?

The quickest way to view only unread emails in Outlook is to use the ‘Filter Emails’ option. This option can be found under the ‘Home’ tab, and it lets you quickly filter emails by various criteria such as ‘Unread’, ‘Flagged’, ‘Categorized’, and more. Once you select the ‘Unread’ option, Outlook will instantly display all of your unread emails.

Q2. How do I select all unread emails in Outlook?

To select all unread emails in Outlook, first make sure the ‘Filter Emails’ option is selected under the ‘Home’ tab. Then, select the ‘Unread’ option and all of your unread emails will be displayed in the inbox. Finally, click the ‘Select All’ button in the ribbon to select all of the emails.

Q3. Can I create a rule to automatically move all unread emails to a separate folder?

Yes, you can easily create a rule to automatically move all unread emails to a separate folder in Outlook. To do this, go to the ‘Rules’ tab and select the ‘Manage Rules & Alerts’ option. Next, click the ‘New Rule’ button and select the ‘Move messages with specific words in the subject or body’ option. Finally, select the ‘Unread’ option and select the destination folder you want the emails to be moved to.

Q4. Are there any other ways to view only unread emails in Outlook?

Yes, there are a few other ways to view only unread emails in Outlook. You can use the ‘Search’ feature to quickly search for unread emails, or you can create a custom view for your inbox that only displays unread emails. You can also create an Outlook rule that automatically moves all unread emails to a separate folder.

Q5. How do I create a custom view for my inbox that only displays unread emails?

To create a custom view for your inbox that only displays unread emails, go to the ‘View’ tab and select the ‘View Settings’ option. Then, select the ‘Filter’ option and select the ‘Unread’ option. Finally, click the ‘OK’ button to save the custom view.

Q6. Can I also search for unread emails in Outlook?

Yes, you can use the ‘Search’ feature in Outlook to quickly search for unread emails. To do this, simply type ‘unread:yes’ in the search field and Outlook will display all of your unread emails. You can also use other search criteria such as ‘from:’ and ‘subject:’ to narrow down your search results.

Microsoft Outlook 2016 – How to View or Filter Only Unread Email

If you are looking for a quick and easy way to view only your unread emails in Outlook, then you have come to the right place. By following the steps outlined in this article, you can easily and quickly view only your unread emails in Outlook. This will save you time and stress when trying to locate important emails. With this tip, you can quickly and easily locate only the unread emails in your inbox.