How to Add Html Signature to Outlook?

Are you ready to make your emails stand out? Adding an HTML signature to Outlook can help you to create a professional and polished look for your emails. In this guide, you’ll find out how to add an HTML signature to your Outlook emails quickly and easily. You’ll also learn about the advantages of using an HTML signature, so you can make sure you get the most out of your signature for all of your emails. Keep reading to find out more!

How to Add Html Signature to Outlook?


Outlook Email Signature Setup

Creating an email signature with HTML formatting is a great way to make sure your emails stand out. With Outlook, you can easily add a signature to your emails that includes HTML formatting and links to your website or social media pages. In this tutorial, we’ll walk you through the steps of setting up an HTML email signature in Outlook.

Step 1: Create an HTML Signature File

The first step in setting up an HTML signature in Outlook is to create an HTML signature file. This file should include the HTML code for your signature, including any formatting, images, links, etc. You can create the file in a text editor like Notepad or TextEdit, or you can use an HTML editor like Dreamweaver.

Once you have the HTML file created, you will need to upload it to a web server. This will allow Outlook to access the file when composing emails. Once the file is uploaded, make sure to note the URL for the file so you can add it to Outlook.

Step 2: Add the HTML Signature to Outlook

Once you have the HTML signature file uploaded to a web server, you can add it to Outlook. To do this, open Outlook and go to the File menu. Select Options, then select Mail. On the Mail tab, scroll down to the Signature section and click the New button.

Give the signature a name and then click the “Edit signature in HTML” option. This will open a window where you can enter the HTML code for your signature. Paste the code from the HTML file you created earlier into this window and make any necessary modifications. When you are finished, click the Save button.

Step 3: Set the Default Signature

Once you have the HTML signature set up, you will need to set it as the default signature. To do this, go back to the Mail tab in Outlook and select the signature you just created from the list of signatures. This will set it as the default signature for all emails you send.

Step 4: Test Your Signature

Before sending out emails with your new HTML signature, it’s important to test it to make sure it looks the way you want it to. To do this, compose a new email and check to make sure the signature looks the way you want it.

Step 5: Update the Signature as Needed

Once your HTML signature is set up and tested, you can start using it in your emails. If you ever need to make changes to the signature, you can simply update the HTML file and then re-upload it to the web server. This will ensure that your emails always have the most up-to-date signature.


Setting up an HTML email signature in Outlook is a great way to make sure your emails stand out. With a few simple steps, you can create and add an HTML signature to your emails in Outlook.

Frequently Asked Questions

Q1. What is an HTML signature?

An HTML signature is an electronic signature, typically in the form of an image, that is added to the end of emails you send. HTML signatures are created using HTML code, which can be used to add images, text, links, and other elements to an email signature. HTML signatures can help create a professional look and make it easier for the recipient to contact you or find more information about your business.

Q2. How do I add an HTML signature to Outlook?

Adding an HTML signature to Outlook is a simple process. First, create your HTML signature code and save it as a file. Then, open Outlook, select the File menu, and choose Options. Select the Mail tab, then scroll down to the Signature section and select Signatures. Click New and enter a name for your signature, then click OK. Select the HTML file you saved and click Insert. Click OK to save the signature.

Q3. Are there any limitations to what I can include in my HTML signature?

Yes, there are a few limitations to HTML signatures in Outlook. You can only include text and images in your signature, and the images must be smaller than 100KB. You can also include links, but you must use absolute URLs. Additionally, you cannot embed videos or other objects in your signature.

Q4. Is my HTML signature secure?

Yes, your HTML signature is secure and will not be visible to anyone who does not have access to your Outlook account. Your signature is embedded into your emails and is not stored on the server. However, it is still advisable to use caution when including sensitive information in your signature, such as financial information.

Q5. Can I add an HTML signature to my mobile device?

Yes, you can add an HTML signature to your mobile device. To do so, open your mobile device’s email app and select Settings. Select the Signature option and enter your HTML code. Save the settings and your HTML signature should now appear in your emails.

Q6. What are some tips for creating an effective HTML signature?

When creating an HTML signature, it is important to keep it simple and professional. Try to limit your signature to a maximum of two lines of text and one image. Make sure to include your name, job title, and contact information, such as a website or phone number. Additionally, it is best to avoid using too many fonts, colors, or images, as this can make your signature look too busy.

How to install a HTML email signature in Microsoft Outlook 365

Adding HTML signature to Outlook is a great way to customize your emails and add a more polished and professional look. It’s also a great way to express your creativity, add a personal touch, and keep track of your accomplishments. With a few easy steps and an understanding of HTML, you can quickly set up a signature that will make your emails stand out. Give it a try today and start making your emails look even better!