How to Add Send Secure Button in Outlook?

Are you looking for a secure and easy way to send sensitive emails? If so, you’ve come to the right place. In this article, we’ll show you how to add a ‘Send Secure’ button in Outlook, so that you can easily encrypt your messages. We’ll explain the steps required to add the button and how to use it to send secure emails. By the end of this article, you’ll have all the information you need to start sending secure emails with Outlook. So, let’s get started!

Adding a Secure Send Button in Outlook

The ability to send secure emails is essential for keeping sensitive information out of the wrong hands. Microsoft Outlook provides users with a “Send Secure” button which allows people to send encrypted emails. This article will explain how to add the Send Secure button to Outlook.

The first step is to open Outlook and select the “File” tab. In the left-hand pane, select “Options”. In the Outlook Options window, select “Customize Ribbon” from the list of options on the left-hand side. On the right-hand side, check the box next to “Commands Not in the Ribbon” and then scroll down to find the “Send Secure” option and check the box next to it. Once the checkbox is checked, the Send Secure button will appear in the Outlook ribbon.

Enabling the Send Secure Button

Once the Send Secure button appears in the Outlook ribbon, it must be enabled in order to use it. To do this, select the “File” tab again and then select “Options”. In the Outlook Options window, select “Trust Center” from the list of options on the left-hand side. On the right-hand side, select the “Email Security” tab and then check the box next to “Send encrypted messages to external recipients”. This will enable the Send Secure button in Outlook.

Using the Send Secure Button

The Send Secure button can be used when composing an email in Outlook. To use the button, simply compose an email as normal and then click the Send Secure button. This will open a new window with options for encrypting the email. The user can then select which type of encryption they would like to use and click the “Encrypt” button. The encrypted email will then be sent securely to the recipient.

Understanding Secure Email Encryption

Secure email encryption is a way of ensuring that only the intended recipient can view the contents of an email. Emails are encrypted using algorithms which scramble the contents of the email so that it cannot be read without a special key. This key is usually shared between the sender and the recipient, and is used to decrypt the email.

Types of Secure Email Encryption

There are two main types of secure email encryption: symmetric encryption and asymmetric encryption. Symmetric encryption uses the same key for both encryption and decryption, while asymmetric encryption uses different keys for encryption and decryption. Symmetric encryption is faster than asymmetric encryption, but it is less secure since the same key is used to both encrypt and decrypt the email.

Advantages of Secure Email Encryption

Secure email encryption ensures that only the intended recipient can view the contents of an email. This is especially important for emails which contain sensitive or confidential information, as it prevents the information from falling into the wrong hands. Secure email encryption also ensures that the contents of an email cannot be altered in transit, which helps to prevent the spread of malicious software or misinformation.

Conclusion

Adding the Send Secure button to Outlook is a simple process which can help to ensure that sensitive emails are sent securely. The button must be enabled in the Outlook Options window and then it can be used when composing an email. Understanding the different types of secure email encryption and the advantages it offers is also important in order to ensure that emails are properly encrypted and secure.

Top 6 Frequently Asked Questions

Question 1: What is the Send Secure Button in Outlook?

Answer: The Send Secure Button in Outlook is a feature that allows you to securely send emails to recipients without having to worry about the contents of the email being intercepted by a third party. It encrypts the contents of your emails so that only the intended recipient can access them. It also adds an extra layer of security by allowing you to set an expiration date for the email so that it can not be accessed after a certain amount of time. This ensures that sensitive information stays secure and that important conversations can not be accessed by unauthorized individuals.

Question 2: How do I add the Send Secure Button in Outlook?

Answer: To add the Send Secure Button in Outlook, go to the ‘File’ tab and select ‘Options’. Then, go to ‘Trust Center’, select ‘Email Security’, and check the ‘Encrypt Message Contents and Attachments’ box. Select ‘Apply’ and then ‘OK’. Now, when you compose an email, you will see a ‘Send Secure’ button next to the ‘Send’ button. By clicking this button, the contents of your email will be encrypted and the expiration time can be set.

Question 3: What are the benefits of using the Send Secure Button in Outlook?

Answer: The Send Secure Button in Outlook provides a secure way to send emails, protecting the contents of the message from being intercepted by unauthorized individuals. It also allows you to set an expiration date for the message, ensuring that sensitive information can not be accessed after a certain amount of time. Additionally, it prevents emails from being sent to the wrong recipients by allowing you to set a list of authorized recipients.

Question 4: Does the Send Secure Button in Outlook work with all email providers?

Answer: The Send Secure Button in Outlook works with most popular email providers, including Gmail, Outlook, Yahoo, and AOL. However, it is important to note that some email providers may not support this feature. Additionally, if you are using an email provider not listed above, it is important to check if they support the Send Secure Button in Outlook before attempting to use the feature.

Question 5: Is the Send Secure Button in Outlook available on mobile devices?

Answer: The Send Secure Button in Outlook is available on mobile devices that are running the Outlook app. To access the feature, open the Outlook app, go to ‘Settings’, select ‘Email Security’, and then check the ‘Encrypt Message Contents and Attachments’ box. Now, when you compose an email, you will see a ‘Send Secure’ button next to the ‘Send’ button.

Question 6: Is the Send Secure Button in Outlook free to use?

Answer: Yes, the Send Secure Button in Outlook is free to use on desktop and mobile devices. You do not need a subscription to use this feature. However, it is important to note that some email providers may charge a fee for encrypted emails. Additionally, if you are using an email provider not listed above, it is important to check if they charge a fee for the Send Secure Button in Outlook before attempting to use the feature.

How to send secure email attachments in outlook 2023

In conclusion, adding a secure send button in Outlook is a simple and effective way of ensuring that your emails are secure and confidential. It is important to remember to keep the secure send button enabled on all your emails, and to double-check the email address before sending out any sensitive information. By taking these simple steps, you can ensure that you are sending out secure emails and protecting your data from unauthorized access.